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Regular Meeting
Davis Joint USD
October 15, 2015 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/Actions.Confidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board President Alan Fernandes will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:
In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 
VI. CONSENT CALENDAR
VI.a. Certificated Personnel Report No. 07-16
Recommended Motion:

Certificated Personnel Report No. 07-16 covers 1 Partial Resignation, 14 Variable Services Agreements and possible addendum covering 2 Employments and 2 Resignations.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 


Attachments:
Certificated Personnel Report 07-16
Certificated Personnel Report No. 07-16 - Addendum A
VI.b. Classified Personnel Report No. 07-16
Recommended Motion:

Classified Personnel Report No. 07-16 covers 3 Employments, 4 FTE Increases, 2 Promotions, 1 Resignation, 1 Partial Resignation, 77 Variable Services Agreements, 9 Coaching Variable Services Agreements and possible addendum covering 10 Variable Services Agreements.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 07-16
Classified Personnel Report No. 07-16 - Addendum A
VI.c. Approval of Minutes
Attachments:
Minutes - September 26, 2015
VI.d. Approve Resolution No. 33-16: Excused Absence from a Board Meeting
Recommended Motion:
Approve Resolution No. 33-16:  Excused Absence from a Board Meeting - Sunder, as presented.
Rationale:
As permitted by Ed Code, current Board Bylaw 9250 allows for exceptions to reductions of a Board member's stipend due to any reasons provided by law, including hardship.  Board Bylaw 9250 defines hardship to include  "compelling child care responsibilities" and "requirements of a Board member's employment."   Board Member Madhavi Sunder was unable to attend the August 20, 2015 board meeting due to child care responsibilities, and the October 15 meeting due to requirements of her employment. 
 
Attachments:
1. Resolution No. 33-16: Excused Absence from a Board Meeting - Sunder
2. Board Bylaw 9250
VI.e. Approve New Board Policy and Administrative Regulation 0600 - Digital Signatures
Recommended Motion:

Approve the Board Policy 0600- Digital Signature as presented.

Board Policy 0600 is being brought back for a second reading.



Rationale:

As part of the CSBA Board Policy services, CSBA prepares comprehensive updates on a quarterly basis to insure compliance with statutory changes and obligations, as well as the welfare of school districts.  Since the use of digital signatures is a new phenomenon for California school districts CSBA has not yet issued guidelines.  Because digital signatures are needed for the student re-enrollment process, staff developed the following Board Policy and Administrative Regulation in collaboration with legal staff at AALRR.  

The following Board Policy is presented:

  • BP 0600 Digital Signatures

    At the request of the Board Policy Subcommittee, the following Administrative Regulation (AR) is attached for information only purposes.

  • AR 0600 Digital Signatures

     

     

     

 
Attachments:
1- BP 0600 Digital Signatures
2- AR 0600 Digital Signatures
VI.f. Quarterly Report on Williams Uniform Complaints
Recommended Motion:
Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.
Rationale:

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Office of Education on a quarterly basis.  Ed Code 35186 (d) states  "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records."

The quarter report is attached.  This form reflects only the required reporting elements.

 
Attachments:
Quarterly Report- Williams Uniform Complaints
VI.g. Proposition 39 – California Clean Energy Jobs Act (2012)
Recommended Motion:
Receive information from staff on Proposition 39 Program and approve Electrical Engineering Agreement with Harry A. Yee & Associates for professional services support in creating Proposition 39 Lighting Replacement - Request For Qualifications/Proposals 

Rationale:

The California Clean Energy Jobs Act – 2012 was passed by the voters (Proposition 39) to change the corporate income tax code and allocations to support Energy Conservation and promote Job creation throughout the State.  The K-12 Program is administered by the California Energy Commission (CEC) which allocates apportionments based upon Average Daily Attendance (ADA) and submitted Energy Expenditure Plans (EEP) that achieve a Savings to Investment Ratio (SIR) of 1.05%.  The Davis Joint Unified School District’s initial apportionment, including Da Vinci Charter Academy of $ 383,961 was approved in 2013. An additional allocation of $ 341,871 was approved in 2014.  Since the initial apportionment, the District has received a total of $180,680 in Planning Funding which was used to fund ASHRAE Level II Energy Audit for all District Sites and to provide other utility benchmarking information.

Staff has evaluated the contents of the audit and determined that due to the requirements set forth by the CEC and the limited amount of funding available, a strategic approach to achieve the level of Savings to Investments is necessary and that a formal Request for Qualifications & Proposals be issued for Lighting Retrofits at a limited number of school sites.

Due to the technical nature of calculating the SIR necessary to secure the funding the consulting services of an electrical engineer is an integral part of the process.  The SIR is dependent on very specific aspects of the fixtures and controls chosen and the existing electrical infrastructure that is in place.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).


 
Financial Impact:

Upon approval of the Energy Conservation Measures by the District and approval by the CEC of  the submitted Energy Expenditure Plan, all costs associated with this work will be via the Proposition 39 – CA Clean Energy Jobs Act.  No General Fund dollars are expected to be used to complete this effort and therefore this recommendation will not have any fiscal impact on the General Fund.  


Attachments:
1. Proposition 39 Report
2. ASHRE Level II Audit
3. Electrical Engineering Consulting Proposal - HYA
VI.h. Adoption of Notice of Exemption for Staff Parking Lot at Holmes Junior High School
Recommended Motion:
Adopt the Notice of Exemption for the New Staff Parking Lot Project for Holmes Junior High School
Rationale:

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

The District’s proposed new staff parking lot at Holmes Junior High School is determined to fall into the “Categorically Exempted” (Class 11, Section 15311 - PRC 21083) category as defined in the California Environmental Quality Act. The proposed project is the creation of a small staff parking lot on existing school property to address impacts to the local surface streets during school hours and incorporates minor site access improvements to comply with Americans with Disability Act of 1990 regulations.

 
Attachments:
1. Notice of Exemption Declaration, Staff Parking Lot Project, Holmes Junior High School
2. Holmes Proposed Parking Lot Layout
VI.i. Approval of Agreement for Geotechnical and Geological Hazard Report Engineering Services between Davis Joint Unified School District and Terracon Consultants, Inc. for the Davis High School – All Student Center (ASC)
Recommended Motion:
Approve Agreement for Geotechnical and Geological Hazard Engineering Services for the New All Student Center Building at Davis High School.
Rationale:

On August 6, 2015, the Governing Board approved moving forward with the design and construction of the Davis High School’s “All Student Center” with a total expected project budget of $7.2M. As part of the design and agency approval process,  geotechnical and geological hazard reports are required to be prepared and approved by CA Geotechnical Services Division (CGS) pursuant to Education Code 17212 and School Facilities Planning Division, form 4.01- item 6.K. Staff has researched past geotechnical and geological hazard reports related to the Davis High School site and found them to be dated beyond use. Staff has obtained a quote from a local geotechnical engineering firm (Terracon Consulting, Inc.) that is well versed in preparing such reports for similar K-12 projects.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).
 
Financial Impact:

This project will have no fiscal impact to the General Fund. The services outlined in the agreement are based on a not to exceed fee of $10,450 which will provide: underground utility location services, Yolo County drilling permit, geotechnical investigation and report, and preparing a final geological hazard report for review and approval of CGS.  These services will be funded through the sale of surplus property (Grande Land Sale) and COP's funding.


Attachments:
1. Agreement for Geotechnical & Geological Hazard Engineering Services prepared by Terracon Consultants, Inc. for the Davis High School's All Student
VI.j. School-Connected Organizations Authorization Form
Recommended Motion:

Approve the School-Connected Organization Authorization Forms as presented.


Rationale:

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school connected organization.  The School-Connected Form is attached for review and approval.

 
Attachments:
1. School-Connected Authorization Form - Davis Advanced Treble Choir
2. School-Connected Authorization Form - Pioneer PTA
3. Authorization Forms Submitted 2015 - 2016
4. Authorization Forms Outstanding 2015 - 2016
5. Board Policy 1230 Community Relations, School-Connected Organizations
VI.k. Ratification of Contracts and Agreements
Recommended Motion:

Ratify the contracts and agreements as presented.

Rationale:

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

Adobe Creative Suites Software Enterprise 

All West Coachlines

Amador Stage Lines

Child Development Centers Continuing Development, Inc.

Lifetouch National School Studios - North Davis Elementary

Marin County Office of Education - Montgomery Elementary School

Psychological Resource Associates

School Datebooks

Silverado Stages

 
Attachments:
1. Adobe Creative Suites Software Enterprise
2. All West Coachlines
3. Amador Stage Lines
4. Child Development Centers Continuing Development, Inc.
5. Lifetouch National School Studios - North Davis
6. Marin County Office of Education Walker Creek Outdoor Education - Montgomery Elementary
7. Psychological Resource Associates
8. School Datebooks
9. Silverado Stages
VI.l. Review of Purchase Order Report
Recommended Motion:

Accept Purchase Order Report as presented.



Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from August 1, 2015 to August 31, 2015 and September 1, 2015 to September 30, 2015.









 
Attachments:
1. August 2015 Purchase Order Report
2. September 2015 Purchase Order Report
3. Board Policy 3300 Business and Non-instructional Operations
VI.m. Review of Warrant Report
Recommended Motion:

Accept Warrant Report as presented.


Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from August 1, 2015 to August 31, 2015 and September 1, 2015 to September 30, 2015.

 
Attachments:
1. August 2015 Warrant Report
2. September 2015 Warrant Report
3. Board Policy 3300 Business and Non-instructional Operations
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Approve Resolution No. 31-16: California Retired Teachers' Week
Recommended Motion:
Approve Resolution No. 31-16, recognizing November 1-7 as California Retired Teachers' Week.
Rationale:
California retired teachers provide continuing support to education through volunteer services. Retired educators in Davis have generously given more than 15,768 hours of their time serving the community.
 
Attachments:
Resolution No. 31-16: CA Retired Teachers Week
VII.b. Legislative Update
Recommended Motion:

Assemblyman Bill Dodd will provide the Board a legislative update.

Rationale:

As the school district has formed 2x2s with its governmental partners, this is an extension of the partnership with our Legislative representatives as a mechanism for sharing information about how the district is impacted by state legislation.

 

 
Financial Impact:

There is not a cost associated with this item.

VII.c. DJUSD Parcel Tax Overview
Recommended Motion:

Receive a staff presentation that provides a general overview of DJUSD's voter approved parcel taxes.

This presentation/discussion will:

  • Explain the timeline for addressing the expiration of (Measures C & E) the current parcel taxes, which expire June 30, 2017
  • Describe the curricular and co/extra-curricular services supported by current parcel taxes
  • Review the technical process for bringing a parcel tax resolution to the Davis voters
  • Consider parcel taxes within the context of the Strategic Plan/LCAP
  • Discuss next steps

This is a discussion item.


Rationale:

Davis was one of the first communities to support its schools through local parcel taxes.  The community voted in favor of its first parcel tax in 1984 and to this day has continued to maintained the local parcel tax as a way of supporting educational excellence in DJUSD schools.

Currently, the DJUSD receives approximately $9.5 million dollars annually (roughly 16% of the annual budget) from local parcel taxes.  These parcel taxes allow the District to provide students a litany of services not fully covered through state funding alone.  

Under the recently adopted Local Control Funding Formula (LCFF), DJUSD is only an average funded district for CA if you also include local parcel tax funding; yet, we are wealthy in community volunteerism, intellectual and local financial support.  Davis parents and community members demonstrate the value of quality education via their long time backing of Parcel Taxes to support excellent schools. 

Davis parcel taxes support:

  1. Math & Reading Programs

  2. Elementary Science

  3. Reduced Class size

  4. Core Classes (Science, Math, English, Social Sciences

  5. Secondary Foreign Language Programs

  6. Music Programs

  7. Secondary Advanced Placement Classes

  8. Secondary Physical Education Programs

  9. Librarians

  10. School Counselors, Nurses and Student Support Staff

  11. Athletics and Co-curricular Programs

  12. Staff Training

  13. Improved Nutrition Fresh Farm Produce

  14. Classroom Supplies and Educational Equipment

 
Financial Impact:
There is not a cost associated with the discussion of this item tonight.  The future financial impact of DJUSD parcel taxes is approximately $9.6 million. 
Attachments:
PPT Presentation
VII.d. California Assessment of Student Performance and Progress (CAASPP) Report
Recommended Motion:

Hear a presentation about the results of the California Assessment of Student Performance and Progress (CAASPP) administration from spring 2015.

Ask questions for clarification.  No action is required.



Rationale:

Last spring, Davis Joint Unified School District Students participated in the first "live" administration of the Smarter Balanced Assessment Consortium (SBAC) testing system. These tests in English Language Arts and Mathematics were designed to assess student progress towards the California Common Core State Standards for students in third through eighth and eleventh grade.

The CAASPP also includes the California Standards Test in Science in fifth, eighth, and tenth grades.

On September 9, 2015, The California Department of Education released results of the 2015 Smarter Balanced Assessments, administered electronically to 3.2 million students across the state.  Results of the assessments serve as a baseline from which to measure future progress and should not be compared to prior year results under the old Standardized Testing and Reporting (STAR) program, including the California Standardized Tests.  Once a baseline has been established, we will be able to monitor student progress and intervene appropriately.

Shortly before the public release, principals and members of the Instructional Services Leadership Team reviewed the preliminary results.  Since that time, analysis has continued and site leaders have shared the results with staff, parents, and appropriate advisories.  Over the next weeks and months, district administrators, teachers, parents and members of our community will be jointly analyzing the data that comes from these examinations. 

The Smarter Balanced test measures critical thinking and analysis, two skills that are essential for success in the 21st century. By testing these new skills, this exam goes above and beyond previous assessments.  It’s also important that those analyzing the scores realize that there are plenty of measurements conducted. We have local benchmarks, assessments and report cards that impact the whole student. Smarter Balanced exams are just one of many things. We’re proud of our Davis teachers and staff for their dedication to our students. As we review this new data, we encourage everyone to remember that the Smarter Balanced tests are important, but they are only one piece of a large puzzle that informs great instruction and student learning.


 
Financial Impact:

None at this time.  

Professional development opportunities for additional training for the Smarter Balanced Assessment Consortium (SBAC) Interim Assessments and the Digital Library are part of our current Professional Growth Plan.

Attachments:
a. Executive Summary
b. CAASPP BOE Presentation
c. 2015 CAASPP ELA not ED and ED
d. 2015 CAASPP Math not ED and ED
e. 2015 CAASPP ELA White and Latino
f. 2015 CAASPP Math White and Latino
g. 2015 CAASPP ELA White and African American
h. 2015 CAASPP Math White and African American
i. 2015 CAASPP ELA Parent Education
j. 2015 CAASPP Math Parent Education
k. 2015 CAASPP ELA English Language Proficiency
l. 2015 CAASPP Math English Language Proficiency
VII.e. Public Hearing and Approval of Resolution 32-16: Sufficiency of Instructional Materials
Recommended Motion:

Hold a Public Hearing on Adequacy of Instructional Materials.

Adopt Resolution 32-16: Textbooks and Instructional Materials Compliance as Presented. 

Rationale:

In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board.  The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119).

The community is invited to address the Board regarding Resolution 32-16 at a public hearing during the October 15, 2015 Board of Education meeting. 



 
Financial Impact:

Instructional materials are purchased using Local Control Funding Formula (LCFF) and lottery funds. These resources are specifically identified for the purchase of instructional materials. 


Attachments:
Instructional Materials Timeline
Notice of Public Hearing 2015-16
Resolution 32-16 on Sufficiency of Textbooks or Instructional Materials
VIII. UPDATE ON TENTATIVE BOARD CALENDAR
Rationale:
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
 
Attachments:
Agenda Planning Calendar
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for November 5, 2015. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.
X. ADJOURNMENT

The resubmit was successful.