Certificated Personnel Report No. 23-15 covers 2 Temporary FTE Increases, 5 Variable Services Agreements and possible addendum covering 15 Employments, 10 FTE Increases, 5 Leaves of Absence, 5 Resignations and 30 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 23-15 covers 1 Promotion, 2 FTE Increases, 1 Reclassification, 1 Resignation, 7 Variable Services Agreements, 2 Coaching Variable Services Agreements and possible addendum covering 10 Employments, 5 Re-employments, 10 Resignations and 15 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve the revised ALT Salary Schedule that reflects the addition of the Supervisor of Custodial Services position.

The Supervisor of Custodial Services position was reinstated at the June 18, 2015 Board meeting.  The attached salary schedule reflects the addition of this position. 

The salary is reflected in the proposed budget for the Davis Joint Unified School District.

Approve the Consolidated Application for Funding 2015-16 Categorical Aid Programs.

The Consolidated Application is used by the California Department of Education to distribute categorical funds from the various federal programs to school districts, charter schools and county offices throughout California. LEAs annually submit the Consolidated Application to document participation in categorical programs and to provide assurances that the LEA  will comply with the legal requirements of each program. Part I of the Consolidated Application includes the application for funding of the following programs:

FEDERAL PROGRAMS:

Title I, Part A Basic Grant

Title II, Part A Teacher Quality

Title III, Part A LEP Students

Title III, Part A Immigrant Students

Part II of the Consolidated Application contains the LEA's entitlements for each funded program. Part II will be submitted in Spring 2016. Out of each federal program entitlement, LEAs allocate funds for programs operated at the school sites, programs operated by the LEA, and indirect administrative costs.

As required by law, the District English Learner Advisory Committee (DELAC) was apprised of the contents of the application at the DELAC meeting on May 12, 2015. In the month of June representatives of private, non-profit schools submitted notification regarding their schools' interest in participating in one or more of the federal programs. The Consolidated Application will be fully certified for submission to the California Department of Education upon approval by the Board of Education.

Federal No Child Left Behind legislation mandates that school districts that receive federal funding are required to maintain a Local Educational Agency Plan (LEAP). The DJUSD LEAP contains priority actions which the district intends to implement in the upcoming year to ensure that federally mandated LEAP goals are met. The DJUSD LEAP includes actions and metrics that were developed with extensive local stakeholder input during the 2015-16 Local Control Accountability planning process.

The federally mandated goals of the LEAP include:

1. All students will reach high standards, at a minimum, attaining proficiency or better in reading and mathematics.
2. All limited-English-proficient (LEP) students will become proficient in English and reach high academic standards, at a minimum attaining proficiency or better in reading/language arts and mathematics. 
3. All students will be taught by highly qualified teachers.
4. All students will be educated in learning environments that are safe, drug - free, and conducive to learning.
5. All students will graduate from high school.  

Actions and services in the LEAP are taken from the LCAP to build alignment across the plans.

Approve Resolution No. 49-15 to purchase 1172 "Chromebook-11" laptops with carts that will take DJUSD to a 3:1 student-device ratio.

According to the plan developed by the District Technology Advisory Committee (DTAC), phase two of the plan to support SBAC and Common Core test readiness was to purchase class sets of Chromebooks, carts, and wireless access points to support instruction and assessment anywhere on campus. In November, 2014, approximately 1,400 Chromebooks with carts were purchased.  The intention of the plan was to expand that purchase and implementation as funds came available to move DJUSD in the direction of a 1:1 student to device ratio.  This purchase supports the Local Control Accountability Plan (LCAP) goal 2 to develop and implement a technology infrastructure required to achieve our objectives and mission.

This Chromebook purchase will add*:

• Two loaded Chromebook carts to eight elementary schools

• Four loaded Chromebook carts to three junior high schools

• Six loaded Chromebook carts to Davis Senior High School

• Twelve Chromebooks to each small site (King, DSIS and Fairfield)

  *Wireless access points will be purchased separately and incorporated into the district wireless installation

The fiscal impact is $519,259.73 and will be allocated from the Common Core one-time state discretionary funds

Approve Two (2) Amendments for Additional Services to the Architectural, Civil, and Electrical Engineering Services Agreements between the Davis Joint Unified School District and HMC Architects (HMC) for Cesar Chavez Elementary School and Holmes Jr. High School Portable Replacement Projects.

On December 18, 2014, the Board of Education approved agreements with HMC Architects for the Architectural, Civil, and Electrical Engineering Services for Cesar Chavez Elementary and Holmes Jr. High School Portable Replacement projects.   

The purpose of these amendments is to provide additional services for the Title 24 Energy Compliance and PG&E savings by Design Forms, to provide mechanical systems that were excluded from the original Project Frog proposal, and to recongize an increase in GMP site construction costs.

It is recommended that the Board of Education approve the amendment to the agreement as presented.

The approval of Amendment 1 for Cesar Chavez Portable Replacement Project will have a $43,054 increase to the project budget. Approval of Amendment 1 for Holmes Jr. High School will have a $36,642 increase to the project budget.   The increases to the project budgets will be funded from the deferred maintenance project budget. 

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education. The following are the current contracts and agreements which are being presented to the Board for ratification:

Brandman University Intern Agreement

Kagan Publishing and Professional Development

Lifetouch Photography - Birch Lane

OneWorkPlace

Receive Status Report and Presentation from staff and HMC Architects regarding the Schematic Programming Process for the Davis High School Multipurpose Building Project.

Recently, staff presented relative information to the Governing Board regarding the needs surrounding the absence of a multipurpose building at Davis High School since 2010.  The Governing Board commissioned the services of HMC Architects to guide Davis High School in developing a proposed program document that would reflect the needs and size of this replacement facility.  Over the past 120 days, HMC Architects hosted five site meetings engaging in open and collaborative discussions with various site stakeholders to establish the primary needs and function of this new facility prior to any further design efforts.

HMC Architects has prepared a general presentation reviewing the programming steps taken, stakeholder participation, and final recommendations to establish the foundation for a 21^st Century High Performance facility that meets identified programmatic needs for the site.  The process also identified related secondary program needs such as improvements to the Kitchen and “O” Wing classrooms.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

If the proposed project planning scope (Schematic Design) is acceptable, the next steps would be to continue the design process through Design Development and Construction Documents, which would include input from the general public and civic agency partners. Future design development and programming costs would be funded through the sale of surplus property (Grande Land Sale) and restricted facilities funds.

There is no fiscal impact to the General Fund.

Receive the Da Vinci Charter Academy Local Control Accountability Plan

The process for inclusion of our community in identifying priority areas for growth and sustaining meaningful supports began in summer 2014.  Staff and student participants of our August retreat looked at a diverse volume of data using a protocol that captured what data communicated, what implications may be, and next steps they wanted to take to address gaps or sustain success. The data included: culture and climate survey results and patterns from New Tech Network, academic data from standardized tests, course grade books audits, passage rates and scores on CAHSEE, SAT, etc., discipline, college enrollment and persistence data, as well as attendance and enrollment trends. As a result of our relationship with New Tech Network, we are also provided with National Clearinghouse data, persistence data, and entrance rates of our students when they leave Da Vinci High School.   New Tech also provides data based on student participation in the CWRA (College Workplace Readiness Assessment) as 9th graders and 12th graders  at Da Vinci.   


Using these data points, staff and student representatives identified core values, significant areas of strength as evidenced by the data, as well as areas of growth through the lens of student-well, and achievement, inclusive of the eight priority areas identified by the state.  Emphasis was also given to use of artifacts or data to show strength or need for improvement in conjunction with our WASC process.  This initial work in summer 2014 drove two to three professional collaboration sessions each month (using Wednesday morning staff time).  

Charter Schools are required to submit their Local Control Accountability Plan to the authorizing agency the with the following expectations: 

On or before July 1, 2014, and each year thereafter, a charter school must update the goals and annual actions to achieve those goals identified in its charter. The annual update shall be developed using the template adopted by the State Board of Education and shall include all of the following:

A review of progress toward the goals; an assessment of effectiveness of the specific actions described in the charter toward achieving the goals; and a description of changes to the specific actions the charter school will make as a result of the review and assessment.

Charter schools are not required to hold a public hearing for their LCAP and are not required to have their governing board formally approve their LCAP at a public meeting. In addition, a charter school is not required to hold a public hearing or a public meeting for approval of their budget.

All of the references within the Education Code regarding these requirements refer specifically to school districts, with no reference to charter schools. The only requirements for charter schools with regard to the LCAP and their budget are that they prepare and submit both documents to their chartering authority and their county office of education by July 1 each year.

As described in the Da Vinci Charter Academy LCAP.

Approve the Davis Joint Unified School District Local Control Accountability Plan.

By July 1, 2015 DJUSD is required to complete and submit its Local Control Accountability Plan to Yolo County Office of Education (YCOE).  On June 18, 2015 DJUSD held its public hearing for the Local Control Accountability Plan.  At the public hearing some additional suggestions/ideas were received by the superintendent and staff and were considered for integration into the plan. The plan returns on June 25 for Board approval/adoption. 

Over the course of the year, the updates were provided to the Board of Education on September 4, 2014; December  18, 2014; April 2, 2015; and May 21, 2015.  Opportunities for community engagement include LCAP Community Forums; LCAP Community Survey; our District English Language Advisory Committee(DELAC); email messages to Superintendent Roberson; and the work of our LCAP Advisory.

The financial impact is described in the DJUSD 2015-16 Budget Adoption that is also scheduled for approval on June 25.

The Public Hearing for the 2015-2016 District Adoption Budget was held on June 18, 2015. The budgets were completed based on the latest information available to date. For the current year, 2014-15 budgets were revised to project estimated actual spending and the fiscal impact for the Collective Bargaining Agreements. For 2015-16, the proposed budget contains funding for LCFF growth that calculates to $5m (+10%) of on-going new funding next year and $4.6m of one-time discretionary funds.

- The District has developed a spending plan that addresses the following needs:

• Employee compensation (Collective Bargaining Agreements)
• State mandated programs
  • Restricted maintenance
  • Pension rate increases (STRS & PERS)
  • Supplemental student programs (LCAP specific)
  • Class Size
• Local programs
  • On-Going Budget deficit reduction
  • Other LCAP priorities

The final State budget was approved June 16^th.  A Final State Budget update including impacts to the district budget will be reported at the August 6^th board meeting.