Certificated Personnel Report No. 22-15 covers 2 Conversions from Temporary to Probationary Status, 2 Employments, 4 Temporary Employments, 2 Probationary Employments, 2 Leaves of Absence, 1 Resignation, 43 Variable Services Agreements and possible addendum covering 15 Employments, 5 Leaves of Absence, 3 Resignations and 10 Variable Services Agreements.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report 22-15 covers 12 Reclassifications, 13 Resignations, 7 Variable Services Agreements, 41 Summer School Variable Services Agreements and possible addendum covering 5 Employments, 10 Resignations, and 25 Variable Services Agreements. 

Approve the updated Custodian Team Leader I Job Description.

The Custodian Team Leader I job description is being updated to allow for the position to be utilized at the Elementary or District level. 

None

Approve the title change for the attached job description.  The contents of the job description will remain the same.

There is no financial impact to approving the recommended change.

Approve the 2015-2016 Automated External Defibrillator (AED) Program Plan between DJUSD and the Public Health Department.

DJUSD works collaboratively with a California licensed physician and the local Emergency Medical Systems (EMS) administrator to develop an AED program in order to ensure compliance with regulations and requirements for training, notification, and required maintenance.  This plan will be updated annually. 

AB 2217 was signed into law by the governor on 9/29/14, and added to Section 49417 of the California  Education Code.

Board Policy 1221 is presented for the Board’s consideration and approval. 

The Board reviewed BP 1221 during the May 7 meeting at which time, Board Members requested the policy contain language whereby an oversight committee member who cannot or should no longer serve on the committee can be removed.  The Board Policy Subcommittee has revised the policy to included language allowing the Board to take action to remove a committee member by a majority vote of the Board. 

Restore Custodial Supervisor position that was eliminated during the budget reductions.

Prior to the budget reduction, the District had four distinct departments to support the physical plant with three managers to serve the needs of the District:

Maintenance and Operations (M&O) – Director of M&O (ALT)

• Routine Maintenance (12 FTE)
• Grounds (5 FTE)
• Custodial Services (48 FTE) – Custodial Supervisor (ALT)

Facilities – Director of Facilities (ALT)

• Planning
• Project Management
• Construction Management
• Facilities Use

With the use of retirements and reduction of services, the Custodial Supervisor was eliminated and the Director of M&O was downgraded to a Manager of M&O in 2011 for budget reduction purposes by Board direction. The district reduced custodians and grounds staff as well.

While this was needed to manage the budget crisis, the departments have had challenges meeting the needs of the District and fulfilling the current goals of the LCAP and Strategic Plan. The District has restored custodians and grounds staff to prior levels but has not restored the Supervision services. The district has also launched a $25 million deferred maintenance program which requires increased levels of management.

The department is in reactive mode trying to balance major projects, day to day projects and general staff supervision duties. Much of the day to day staff is unsupervised which leads to challenges of expected service levels and staff performance.

This position can be restored with no change to the budget allocation. Required State mandated maintenance spending (already allocated in the Adoption Budget) can cover the cost of this position.

Total Cost is $85-90,000 to be paid from the current budget allocation.  Cost neutral to the Adoption Budget Proposal, funded from State mandated District contribution to maintenance.

During the 14/15 school year, the Board approved the adoption of Common Core aligned math curriculum for grades K-6 and Integrated Math I, II, III for secondary.  This makes the following instructional materials obsolete:

• Grades K-5: California Everyday Mathematics, Wright Group/ McGraw Hill
• Grade 6: Glencoe CA Math & Alg. I, Concepts, Skills, and Problem Solving, Glencoe/McGraw Hill
• Grade 6: CA Everyday Math, Spanish Version, McGraw Hill

Determine documents as Class 3 and authorize the destruction of Class 3 documents.

The following documents are considered Class 3.  These Class 3 records have been retained for the legal period of time per Article 2, Sections 16023 through 16028, of Article 5, California Code of Regulations. 

Personnel Files of Terminated Employees through June 30, 2012. 

Documents that require permanent retention have been scanned and are accessible in the Human Resources Office via digital file. 

It is recommended that the Board of Education determine the documents presented on the attached list are Class 3 documents and authorize the destruction of such documents.

Approve nominees to the Parcel Tax Oversight Committee. 

As part of the Parcel Tax Measures, each Board member nominates one person each year to sit on the Parcel Tax Oversight Committee for a two-year term.  Vacancies have been created as the terms of committee members have expired.  

The following Board Members have nominated new/continuing members to the committee:

Approve Amendment No. 1 to the Architectural, Civil, and Electrical Engineering Services Agreement between the Davis Joint Unified School District and HMC Architects (HMC) for the Valley Oak Campus Multipurpose Room Reconstruction Project.

On December 18, 2014, the Board of Education approved an agreement with HMC Architects for the Architectural, Civil, and Electrical Engineering Services for the Valley Oak Campus Multipurpose Room Reconstruction project.  

The purpose of this amendment is to revise the architect’s compensation based on the increased construction cost and fee for the project approved at the Board of Education Meeting on May 7, 2015.

 It is recommended that the Board of Education approve the amendment to the agreement as presented.

The approval of Amendment 1 will have a $33,833 increase to the project budget.  There is no impact to the General Fund. This increase will be funded from the deferred maintenance project budget.

The Board of Education approves the issuance of warrants to pay outstanding debts of the district for the period April 1, 2015 to May 31, 2015. 

Accept the gifts totaling $750 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $750, which have been received by the District since the May 21, 2015 Board of Education meeting. A summary amount of gifts received is included in the Board packet.  

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

Jostens Yearbook Agreement - Emerson Junior High School

Lifetouch Photography - Pioneer Elementary School

Migrant Education After School Program

Migrant Education Summer School Program

Reliance Communications

Teachers College of San Joaquin Intern Agreement

The Physical Therapy Clinics, Inc.

Hold a Public Hearing for the Local Control Accountability Plan (LCAP) in preparation for the final presentation to the Board of Education that is scheduled for June 25, 2015.

Davis Joint Unified School District (DJUSD) has developed a Local Control and Accountability Plan (LCAP) vision committed to:

• Creating an "equitable education system" that ensures high levels of success for ALL students.

• Unifying focus and clarifying responsibility to ensure that ALL students are equipped with the skills and knowledge necessary to be college and career ready.

• Expanding professional capacities; strategically aligning actions with desired outcomes; and appropriately allocating resources and support.

The vision includes eight DJUSD goal/focus areas: 1) Professional Growth, 2) Infrastructure and Technology, 3) Assessment, 4) Student Goals, 5) English Learners’ Proficiency, 5) Climate, 6) Parent Engagement, and 8) Recognition of employees and all those who support student growth. 

These goal areas have set the framework for our efforts to improve student outcomes and to prioritize district resources. They are the very core of the work of Davis Joint Unified.

Document Structure

The Local Control Accountability Plan is divided into several parts.  The cover page and the preamble provide an overview of the regulations and a review of the State Priorities (page 3):

• Conditions of Learning
• Pupil Outcomes
• Engagement

Section 1, beginning on page 4, documents our Stakeholder Engagement process.  Listed are the various ways we have engaged the community and how that engagement impacted the LCAP.

• LCAP Advisory, LCAP Community Forums, LCAP Survey, Student Interviews, District English Language Advisory Committee, LCAP Meetings at Moore Street Apartments and Montgomery Elementary School.
• Involvement Process and impact on our plan to provide increased services to students

Section 2, which begins on page 14, focuses on the Goals, Actions, Expenditures, and Progress Indicators and covers three years.  While we have increased services, most of the actions are from the initial 2014-15 plan.  Our ongoing annual reviews and increased use of metrics will allow us to more fully consider which actions provide the most benefit for our students and which actions we should discontinue.

The Annual Update section, which begins on page 86, compares planned actions and expenditures and actual actions and services during the 2014-15 school year.  It also provides an opportunity for us to reflect on those actions and series and consider what changes in actions, services and expenditures will be made as a result of reviewing the past progress and/or changes to goals.  This is an ongoing process of the LCAP.

On page 136, Section 3 reviews the use of Supplemental and Concentration Grant Funds.

Overview

In 2013, California adopted a new formula for deciding how much money is allocated to each K-12 school district, called the Local Control Funding Formula (LCFF).  This dramatic shift in education funding is occurring while schools simultaneously implement more rigorous academic standards for students, integrate new technology into classrooms and curriculum, and a tightened focus on providing equity and access for our traditionally underserved student groups. As such, the LCFF is designed to provide greater local control allowing districts to respond to the needs of its students and community. It allocates dollars for each student enrolled as well as supplemental funding based on enrollment of English learners, foster youth, and low-income students. In order to drive student achievement, districts are required to tie their budgets to improvement goals by creating a Local Control and Accountability Plan (LCAP).

The LCAP is also an opportunity for school districts to engage parents, students, teachers, staff and community partners in a dialogue about school goals and resources.  The LCAP is a three-year document that reflects state priorities, demonstrates how the district’s budget will help achieve its goals, and evaluate how goals will be measured and monitored to improve outcomes and account for the anticipated LCFF expenditures. The LCAP is reviewed and revised annually to reflect changing needs and resources.

Davis Joint Unified School District (DJUSD) developed its first LCAP in 2013-2014. That same year, DJUSD also saw the approval of the DJUSD Strategic Plan on March 6, 2014 which was a product of hundreds of hours of school and community participation. In order to align efforts, the DJUSD LCAP process assumed the actions and strategies of the Strategic Plan and incorporated additional valuable community input to establish the district’s eight goals.  The DJUSD LCAP was adopted by the Board of Education in June 2014 with final approval by the Yolo County Office of Education on August 29, 2014. 

During the 2014-15 school year, district staff continued to engage with the community to identify areas to increase services to meet the needs of our students.  Through feedback from surveys, interviews with students, and discussion of LCAP related topics in advisory groups, the Local Control Accountability Plan Advisory focus on services which build upon our three goal areas of 1) Student Goals; 2) Support for English Learners; and 3) Climate.  Through the continuation of actions and services established in the initial plan, and the increase in services identified during the 2014-15 school year, conditions of learning, student engagement, and student achievement will improve.

As aligned with the district budget.

Review and hold public hearing for the 2015-2016 District Adoption Budget as presented.

The budgets were completed based on the latest information available to date. For the current year, 2014-15 budgets were revised to project estimated actual spending and the fiscal impact for the Collective Bargaining Agreements. For 2015-16, the proposed budget contains funding for LCFF growth that calculates to $5m (+10%) of on-going new funding next year and $4.6m of one-time discretionary funds.

- The District has developed a spending plan that addresses the following needs:

• Employee compensation (Collective Bargaining Agreements)
• State mandated programs
  • Restricted maintenance
  • Pension rate increases (STRS & PERS)
  • Supplemental student programs (LCAP specific)
  • Class Size
• Local programs
• On-Going Budget deficit reduction
• Other LCAP priorities

Approve MOU Agreement with United Way California Capital Region to allow Davis Joint Unified School District to become a vendor preparing meals 2015 - 2018.

Approve MOU Agreement with Sacramento Food Bank & Family Services to allow Sacramento Food Bank Family Services to become a meal distributor for the Davis Joint Unified School District 2015 - 2018.

Approve the reorganization of the Student Nutrition Department to provide services for the United Way California Capital Region and manage the Sacramento Food Bank & Family Services distribution.

United Way California Capital Region is a sponsor for the After School At-Risk Program and Summer Program with no facility to produce meals. The United Way CCR has requested the Davis Joint Unified School District prepare Supper, Lunch, and Snack Meals for their After School At-Risk Program and Summer Program. Davis Joint Unified School District will deliver the meals to the Sacramento Food Bank & Family Services in Sacramento, CA. Davis Joint Unified School District will be preparing and delivering approximately 2000 supper/meals per day during the regular school year and 500-1000 Lunch and Snack Meals during the summer months. The After School At-Risk Program and Summer Program will be a three year agreement with a three year option as a United Way CCR vendor.

Sacramento Food Bank & Family Services will distribute meals as a vendor for the Davis Joint Unified School District who is also a vendor preparing meals for the United Way California Capital Region. The United Way CCR has requested the Davis Joint Unified School District prepare Supper, Lunch, and Snack Meals for their After School At-Risk Program and Summer Program. Davis Joint Unified School District will deliver the meals to the Sacramento Food Bank & Family Services in Sacramento, California. The Sacramento Food Bank & Family Services will distribute meals to various United Way CCR sites throughout the Sacramento Valley Region. The cost for distribution will be $.35 per meal unit charged to Davis Joint Unified School District Fund 13 account. The required distribution for the United Way CCR After School At-Risk Program and Summer Program will be a three year agreement with a three year option between Davis Joint Unified School District and Sacramento Food Bank & Family Services.

The purpose of the SNS Reorganization is to support meal production from the Central Kitchen, which will double in capacity from 2500 meals per day to 4500-5000 meals per day.

The reorganization of the Student Nutrition Department involves the creation of a 1.0 FTE Kitchen Supervisor position and job description, the Reclassification of 1.0 FTE Food Prep II to a 1.0 FTE Kitchen Manager II, the creation of 1.0 FTE Lead Warehouseman position and job description, and the creation of 5 FTE of Food Prep I.  

The New SNS Organizational Infrastructure will allow the department to meet the needs of 4500-5000 meals per day due to production increases in cooking, packaging, cold preparation, receiving, storing, and distribution.  A management position is required to manage the increase in production and to be responsible for Order Fulfillment for the United Way California Capital Region agreement.  The Student Nutrition Services Supervisor is needed to supervise, direct, and evaluate staff due to the increased staffing needed to operate efficiently and effectively. 

The fiscal impact for the Sacramento Food Bank & Family Services MOU will be an estimated cost to DJUSD Fund 13 of $122,500.

The annual fiscal impact for the United Way California Capital Region MOU is $910,000 of estimated revenue to DJUSD Fund 13. The estimated annual cost breakdown for United Way California Capital Region and Sacramento Food Bank & Family Services:

1. Food - $175,000
2. Labor - $200,500 (Additional Required)
3. Supplies - $67,500
4. Distribution - $122,500
5. Indirect Costs - $16,509

Total Costs - $581,500

Estimated Annual Surplus - $328,000

Approve the implementation and evaluation of the Next Generation Science Standards for grades 4 and 5 and approve the piloting of materials and lesson plans for grade six through eight so that the Board can decide by May 31, 2016, whether to choose a discipline-specific or integrated model of instruction.  

On September 4, 2013, the State Board of Education (SBE) adopted the Next Generation Science Standards (NGSS) for California Public Schools, Kindergarten through Grade Twelve as required by Education Code 60605.85. The NGSS Appendices A-M were also adopted to assist teachers in the implementation of the new science standards and to aid in the development of the new science curriculum framework.

Over the course of this year, a group of about 20 elementary and secondary science teachers, representing all grades and all sites, has been meeting monthly since September as part of the LCAP provision to provide professional development for Common Core and NGSS teachers.  For several months both groups grappled with the Scientific and Engineering Practices, and shared different experiences about attempts to explore NGSS in the classroom.

In January, with the help of Arthur Beauchamp, Senior Director of Professional Learning Systems in the Department of Education at UC Davis, and one of the leaders of ISTAR, a STEM-based grant supporting Davis and Dixon teachers, we shifted gears and turned our attention toward the question all districts are facing:  how to implement NGSS, and when to begin the implementation.  Arthur guided us in choosing a decision-making model.  By a unanimous vote, we agreed to go with a consensus model, where the minority agrees to embrace the majority view unless a ‘fatal systemic flaw’ can be found. 

The first task concerned the sequence of topics for grades 6-8.  The State of California has identified a path of integrated instruction for middle school as the ‘preferred integrated model,’ but has also allowed for an alternative, topic specific model.  The national model only lists the standards in a grade 6-8 band, without assigning specific topics to specific grades.  However, the integrated model is widely supported by researchers as representing what the most successful countries seem to be doing with their science education.  While we as science educators recognize that there are a wide range of ways in which ‘integrated’ may be interpreted, ranging from simply offering one topic after another (a ‘coordinated’ model) to all topics being integrated into projects throughout the year, we still believed that any version of integrated, which will expose students to multiple disciplines each year, has a greater capacity to engage learners and to give them multiple opportunities for understanding and making connections.   After much discussion and debate, we are recommending, by consensus, that DJUSD adopt the integrated model for grades 6-8. 

We are also recommending that the NGSS be implemented in grades 4-8 beginning in fall of 2015 (see attached implementation plans).  This does not mean that classrooms would fully reflect all the standards right away, but that teachers would begin using the sequenced topics of NGSS to inform their instruction. Teachers would also integrate parts of the NGSS through the support of our professional development team.  The implementation plan includes taking on a mix of subjects new to NGSS and some that will move from one grade level to another over the course of three years.  We plan to work with a ‘lesson study’ model, where small groups of teachers create lessons, implement them and observe each other’s classrooms in order to revise and ultimately have robust lessons to share with others. 

We will inventory our materials and make recommendations for resources and equipment that will ease the transition time.  It is also clear that better NGSS-aligned materials will be available in a few years. Currently, there are a number of NSTA approved materials that prove helpful in creating lessons. Eventually, we will need some additional science supplies, such as cell materials to teach 6th grade and ecosystem materials to teach at grade 7.  However, most of our physical materials will come from already existing labs.

None at this time.  Professional growth for Next Generation Science Standards is already a part of our Common Core Implementation plan.  Additionally, 0.2 FTE is proposed for allocated as part of the Local Control Accountability Plan to help coordinate and facilitate this process.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the Davis Teachers Association (DTA), California School Employees Association (CSEA), Administrative Leadership Team (ALT) and Confidential Employees.

Included in the Board packet is a public disclosure statement that outlines the effect of the negotiated agreements on the district budget. 

Approve the  Tentative Agreements between the Davis Joint Unified School District and the California School Employee Association Chapter #572 as presented.

The District and the California School Employees Association Chapter #572 have reached the agreements  shown on the attached document.  The agreements were ratified by the CSEA Chapter #572 on June 2, 2015. 

To finalize the agreements, the Board also needs to approve the agreements.

This agreement represents a total increase of general fund expenditures of $700,000 in 2014-15; $700,000 in 2015-16; and $900,000 in 2016-17.

Approve the Tentative Agreements between the Davis Joint Unified School District and the Davis Teachers Association as presented.

The District and the Davis Teachers Association have reached Tentative Agreements as shown on the attached documents.  The agreements were ratified by the DTA membership on June 10, 2015.

To finalize the agreement, the Board also needs to approve the agreement.

This agreement represents a total increase of general fund expenditures of $1,400,000 in 2014-15, $1,600,000 in 2015-16 and $1,900,000 in 2016-17. 

Approve the CSEA Salary Schedule that reflects a 2% ongoing increase effective July 1, 2015.

This 2% salray increase is reflected in the current purposed budget for the Davis Joint Unified School District.  The cost to the General Fund for CSEA employees salary increase is approximately $378,986.

Approve DTA Salary Schedule that reflects an ongoing 2% increase effective July 1, 2015 and the addition of a 25th step on the Teachers Salary Schedule.

This 2% salary increase is reflected in the current purposed budget for the Davis Joint Unified School District.  The cost to the General Fund for DTA employee salary increase is approximately $821,088 in 2015-16. 

Approve a 4% one-time payment for 2014-15 to be paid on July 10, 2015 to all Administrative Leadership Team and Confidential staff members who have worked 75% of the work year by the ratification date of this agreement.

Approve the ALT Salary Schedule for 2015-16 to reflect a 2% salary increase effective July 1, 2015.

Approve a 1% one-time payment to all Administrative Leadership Team and Confidential staff members for 2015-16.

Approve the ALT Salary Schedule for 2016-17 to reflect a 2% salary increase effective July 1, 2016.

Approve the addition of a 2% Longevity Step for Year 7 for the Administrative Leadership Team.

Approve the restructuring of the Confidential Salary Schedule effective July 1, 2015.

These salary increases and the two one-time payments are reflected in the proposed budget for the Davis Joint Unified School District.  The cost to the General Fund for ALT and Confidential Employees is approximately is $200,000 in 2014-15, $200,000 in 2015-16, $300,000 for 2016-17.

School Boards are required to take public action when making changes to the work agreement of an employee. This action will update the Superintendent's contract by modifying compensation percentages to match the percentages that were settled on by DJUSD teachers and classified employees.

The percentage changes to the Superintendent's work agreement are represented below:

4% one-time for 2014-15
1% one-time for 2015-16

2.27% ongoing in 2015-16
2% ongoing in 2016-17

School Boards are required to take public action when making changes to the work agreement of an employee. This action will update the Associate Superintendent of Instructional Services' contract by modifying compensation percentages to match the percentages that were settled on by DJUSD teachers and classified employees.

The percentage changes to the Associate Superintendent of Instructional Services' work agreement are represented below:

4% one-time for 2014-15
1% one-time for 2015-16

2.27% ongoing in 2015-16
2% ongoing in 2016-17

School Boards are required to take public action when making changes to the work agreement of an employee. This action will update the Associate Superintendent of Administrative Services' contract by modifying compensation percentages to match the percentages that were settled on by DJUSD teachers and classified employees.

The percentage changes to the Associate Superintendent of Administrative Services' work agreement are represented below:

4% one-time for 2014-15
1% one-time for 2015-16

2.27% ongoing in 2015-16
2% ongoing in 2016-17