It is anticipated the Board will reconvene in open session at 6:30 p.m.

In the interest of conducting the business of public education in a timely manner, individual speakers may be allowed up to three minutes to address the Board on each agenda or non-agenda item.

The Board may limit the total time for public input on each item to 20 minutes. With Board consent, the Board president may increase or decrease the time allowed for public comment, depending on the topic and the number of persons wishing to be heard. 

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Virtual Academy staff recommends the following courses be approved with language specific to facilitating instruction and assessments virtually:

• Art History 1 P - DSIS Virtual Academy
• Earth & Physical Science Basic - DSIS Virtual Academy
• Earth & Physical Science P - DSIS Virtual Academy
• Foundations of Personal Wellness - DSIS Virtual Academy
• Introduction to Computer Science - DSIS Virtual Academy
• Online Learning & Digital Citizenship - DSIS Virtual Academy
• Sociology P - DSIS Virtual Academy
• Strategies for Academic Success - DSIS Virtual Academy
• Visual Arts - DSIS Virtual Academy

Approve Comprehensive School Safety Plans for district sites.

Education Code 32286 and Board Policy 0450 state that all school sites must maintain a comprehensive safety plan to ensure that students and staff are safe and secure on campus and are free from physical or psychological harm.  Beginning in September, the Student Services Department has worked closely with sites to update their plans, conduct safety drills, and implement an emergency communication drill procedure.  The plans must be reviewed and updated each year and approved by the Governing Board.

The Harper Junior High School Comprehensive School Safety Plan is an example of the full safety plan each school site must maintain.  Safety Plans are the same at all sites with the exception of site specific information.  The first attachment contains the Signature Page for each school site.  The Signature Page verifies the school site has approved their entire Comprehensive School Safety Plan.

Accept bid and approve contract award to ConvergeOne for network equipment for DJUSD network upgrades and upcoming bond projects.

New construction funded by the DJUSD Measure M Bond Program will be completed in the coming fiscal year (July 1, 2022 – June 30, 2023). In addition, most of the network equipment (switches and wireless access points) on the Da Vinci High School campus have exceeded their expected lifespan and are past end-of-life support.

The Schools and Libraries Program of the Universal Service Fund, commonly known as “E-rate”, provides discounts to assist schools and libraries in the United States in obtaining affordable telecommunications, internet access and internal connections. The District has participated in the E-Rate program for over 20 years.   

In order to participate in the E-rate program, we must solicit competitive proposals for these services following a very prescriptive process defined by the Schools and Libraries Program. We have completed the required process and, of two bids, we are requesting to award this preliminary bid to ConvergeOne.  Each school project has yet to be completely defined and scoped, and a Statement of Work with a refined scope will be forthcoming for each project that moves forward.

The specific financial impact for this bid is unknown, as the proposal provides set pricing for network equipment that may be purchased in the 2022-2023 school year for network upgrades and bond projects. The proposal secures E-rate-discounted pricing for any equipment purchased between July 1, 2022 and June 30, 2023.

Accept the bid from AT&T for Managed Service Wide Area Network (WAN) Connectivity for Da Vinci High School.

Instruct staff to fully execute the contract with AT&T and submit Form 471 for E-rate funding.

The District is committed to providing reliable network connections and Internet access for optimal learning conditions. AT&T presently provides network connectivity between all DJUSD locations. The current contract with AT&T for the Da Vinci High School campus will expire June 30, 2022. 

The Schools and Libraries Program of the Universal Service Fund, commonly known as “E-rate”, provides discounts to assist schools and libraries in the United States in obtaining affordable telecommunications, internet access and internal connections. The District has participated in the E-Rate program for over 20 years.   

In order to participate in the E-rate program, we must solicit competitive proposals for these services following a very prescriptive process defined by the Schools and Libraries Program. We have completed the bidding requirement and are requesting to award the bid and a new 3-year contract to AT&T, with the option for two one-year extensions. The proposed contract also provides an option to increase bandwidth to the campus should increased utilization require it.

The monthly cost of this contract will be $489.50, after E-rate discounts. The monthly cost is $979 without the discounts. This will be an ongoing data communications expenditure in the Technology Budget

1. Adopt Resolution 59-22 and Approve Pro Grass West quote -  Resolution 59-22 authorizes the use of the National Intergovernmental Purchasing Alliance Agreement to procure cleaning, re-striping, and minor patching of the Davis Senior High School stadium track. (Facilities funded)

2. Adopt Resolution 58-22 and Approve Miracle Play Structure Quotes -  Resolution 58-22 authorizes the use of the Sourcewell Cooperative Purchasing Agreement to procure play structure equipment for the César Chávez Multipurpose Room Project. (Bond funded)

3. Approve Professional Services Agreement - WDSLA for the evaluation of existing athletic field irrigation systems at Emerson/DaVinci Junior High School, Holmes Junior High School, and Davis Senior High School. (Facilities funded)

4. Approve Professional Services Agreement - LP Consulting Engineers for Commissioning Services for the Early Learning Center at Korematsu Project. (Bond funded) 

5. Approve Professional Services Agreement - LP Consulting Engineers for Commissioning Services for the Emerson/DaVinci Junior High School Science Classroom Project. (Bond funded)

6. Approve Professional Services Agreement - BFK Engineers for the design of a new driveway approach required for the Emerson/DaVinci Junior High School Science Classroom Project. (Bond funded)

1. Capital Operations Department Staff is recommending procurement of services for the cleaning, re-striping, and minor patching of the Davis Senior High School stadium track be awarded through the National Intergovernmental Purchasing Alliance Agreement which is a piggyback purchasing agreement authorized for use by California school districts under the provisions of Public Contract Code section 20118.

   Approval of Resolution 59-22 would authorize DJUSD to procure services for the cleaning, re-striping, and minor patching of the Davis Senior High School stadium track through the National Intergovernmental Purchasing Alliance Agreement.

   Capital Operations Department Staff is also recommending approval of the quote provided by Pro Grass West as authorized under the National Intergovernmental Purchasing Alliance Agreement for the project in the amount of $58,316.00. This scope of work is necessary to maintain the synthetic track system and extend its useful lifespan. (Facilities funded)
   

2. Capital Operations Department Staff is recommending procurement of the play structure equipment for the César Chávez Multipurpose Room Project be awarded through the Sourcewell Cooperative Purchasing Agreement which is a piggyback purchasing agreement authorized for use by California school districts under the provisions of Public Contract Code section 20118.

   Approval of Resolution 58-22 would authorize DJUSD to procure play structure equipment through the Sourcewell Cooperative Purchasing Agreement.

   Capital Operations Department Staff is also recommending the approval of the play structure equipment quotes provided by Miracle Play Systems, Inc. as authorized under the Sourcewell Cooperative Purchasing Agreement for the project in the amount of $186,105.63 for two play structures. Placement of the multipurpose room on the north side of the campus necessitated the demolition of two existing play structures. The two new play structures will replace the removed structures. (Bond funded)

3. Capital Operations Department Staff is recommending the Board approve the WDSLA Professional Services Agreement for the evaluation of existing athletic field irrigation systems at Emerson/DaVinci Junior High School, Holmes Junior High School, and Davis Senior High School in the amount of $35,415.00.

   The proposed scope of work includes a detailed assessment of the athletic field condition, irrigation system performance, and recommendations to increase irrigation system efficiency and effectiveness.

   Harper Junior High School is not included in this scope of work as the Harper Junior High School athletic fields are being addressed separately. (Facilities funded)

4. Capital Operations Department Staff is recommending the Board approve a Professional Services Agreement to LP Consulting Engineers for Commissioning Services for the Early Learning Center at Korematsu Project in the amount of $18,000.00.

   Commissioning services for this project are required by current California Building Code. (Bond funded)

5. Capital Operations Department Staff is recommending the Board approve a Professional Services Agreement to LP Consulting Engineers for Commissioning Services for the Emerson/DaVinci Junior High School Science Classroom Project in the amount of $15,000.00.

   Commissioning services for this project are required by current California Building Code. (Bond funded)

6. Capital Operations Department Staff is recommending the Board approve a Professional Services Agreement to BFK Engineers for the design of a new driveway approach required for the Emerson/DaVinci Junior High School Science Classroom Project in the amount of $2,752.00.

The City of Davis is requiring the replacement of an existing driveway approach immediately south of the new classrooms. The new driveway approach would replace the existing non-ADA compliant approach. (Bond funded)

Staff will provide an update to the Board of Education about the status of COVID-19 in Yolo County and DJUSD and plans for the safe return to campus for the 2021-22 school year.

Any attachment(s) may be provided closer to the meeting date.

Pursuant to Education Code 41020, school districts are required to submit an independent external audit in accordance with State and Federal audit guidelines. The governing board of each school district shall review, at a public meeting, their annual audit, including any audit exceptions, the recommendations or findings of any management letter issued by the auditor, and any corrective action plans.

Crowe LLP conducted the District's 2020-21 fiscal year audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require the auditor to plan and perform the audit to obtain reasonable assurance that the financial statements are free from material misstatement.

In the auditor's opinion, the financial statements of Davis Joint Unified School District (DJUSD) present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information, as of June 30, 2021, and the respective changes in financial position and cash flows. There were no reported audit exceptions or findings.

Additionally, if a bond is approved under the 55 percent majority pursuant to Proposition 39 (Article 13A, Section 1(b)(3) and Article 16, Section 18(b) of the California Constitution), the District is required to provide annual independent financial and performance audits. This requirement applies to the Measure M General Obligation Bonds (Bonds). 

In the auditor's opinion, the Bonds activity included in the Building Fund of the DJUSD financial statements present fairly, in all material respects, the financial position of DJUSD Bonds activity as of June 30, 2021.

The results of their procedures indicated that, in all significant respects, DJUSD expended Measure M General Obligation Bond funds for the year ended June 30, 2021 only for the specific projects developed by the District's Board of Education and approved by the voters, in accordance with the requirements of Proposition 39.

These audit reports are shared with the Citizens' Bond Oversight Committee for review.

A representative from Crowe LLP will be in attendance at the meeting and available to answer questions.

The audit report will be posted to the agenda by Monday, February 28 and a copy of the audits will be available for review in the Business Services Office after that time.

Receive 2021-2022 student population planning report and enrollment update.

Davis Joint Unified School District has contracted with Davis Demographics & Planning, Inc. (DDP) to update and analyze demographic data relevant to the District’s facility planning efforts since the 2005-06 school year. 

Demographic planning is used to make budgeting, staffing, programming, and facility use decisions for the future. The three main factors affecting future enrollment are birth rates, local housing growth, and mobility of resident students.

A PowerPoint presentation is attached. The summary report and any other attachment(s) will be provided closer to the meeting date. 

The next official budget report for the district is the Second Interim Report.  This budget report will include the updates since the last budget, review of actuals to date, and projections for next year using the Governor’s January Budget proposals. This report will include changes in budget projections for the current year as well as future year projections.

The Governor's proposal includes revenue to fund a 5.33% cost of living adjustment (COLA) to the Local Control Funding Formula (LCFF) to address inflation, as well as to special education and all other programs outside the LCFF. The budget also proposes to permanently alter the LCFF funding formula to address the impacts on declining enrollment on funding.

LCFF revenue funds all areas of district needs, including employee compensation, state pension cost increases, staffing for student enrollment levels, inflation/cost increases, and deficit spending reduction. In 2022-23, the proposed COLA increase will result in additional on-going funding that will offset the continued net decline in DJUSD students, help address deficit spending, and fund on-going commitments. 

Staff will discuss the status of the upcoming budget in the context of these considerations. Additional attachments will be provided closer to the meeting date.

The CSBA Delegate Assembly is made up of approximately 270+ delegates who are elected by local board members in 21 geographic regions throughout California.  This Delegate Assembly drives the CSBA priorities on policy related matters.  Delegates are elected to two-year terms; the last election was in March 2020.  This item has been agendized to allow the Board to vote for a candidate to represent the Yolo County Region 6A, which includes Davis, Esparto, Washington, Winters and Woodland school districts and the Yolo County Office of Education.  

There is a single candidate for the Region 6A, Jackie Thu-Huong Wong of the Washington Unified School District. The Board as a whole may cast only one vote, either for the candidate or a write-in candidate.  Information about the candidate is included in the agenda packet.  

Due to the COVID-19 pandemic AB 361 allows school boards and other public agencies to continue to hold virtual meetings for health and safety reasons if the Board of Trustees passes a resolution every 30 days. The DJUSD Board of Education intends to continue to meet in-person, as long as conditions permit, however Board members may attend virtually in compliance with AB 361 if needed. 

Additional attachment(s) may be added closer to the meeting date.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on February 25, 2022. 

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.