It is anticipated the Board will reconvene in open session at 7:00 p.m.

Remote Audio and Video Meeting:

Due to a conflict in schedule with the Davis City Council, this meeting will not be broadcasted or live streamed in DJUSD TV.  This meeting will be held via Zoom.

JOIN VIA ZOOM:

From a PC, Mac, iPad, iPhone or Android device with high-speed internet:

Please click the link below to join the webinar:

https://us02web.zoom.us/j/81053567713?pwd=OW9VdmVTUzhDRk4rU1lwZ0tkM1Jadz09
Passcode: 7$jsB2

If your device does not have audio, please also join by phone:

By phone: Webinar ID: 810 5356 7713

+1 669 900 6833

or +1 346 248 7799

or +1 253 215 8782

or +1 929 205 6099

or +1 301 715 8592

or +1 312 626 6799
Passcode: 661543

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings. 

Staff is recommending the change of course names for the previously approved AP2D at Davis Senior High School and AP Art III at Da Vinci Charter Academy.  The College Board request specifically asks that both courses be renamed to AP 2-D Art and Design in order to give student AP credit on transcripts and with The College Board.

No course content is being changed and courses will remain as CTE Capstones.

Education Code Section 4233 provides that the governing Board of each school district shall be responsible for filing or causing to be filed with the County Superintendent of Schools the verified signature of each person authorized to sign orders in its name.  No order on the funds of any school district shall be approved by the County Superintendent of Schools, unless the signatures are on file in his office. 

In order to strengthen controls and to facilitate and streamline the process of approval of various documents in the District, it is customary for school districts to designate persons in different positions for particular functions. The recommended designees as outlined in the attached resolution will accomplish this objective.

Approve plan determining to spend the monies received from the Education Protection Account per the attached reports.

In November 2012, the voters approved Proposition 30, a State tax measure to bolster the revenue sources of the State budget that declined from the economic crisis.  This tax allowed the State to stabilize funding to K-12 education which included maintaining annual base revenue apportionments and reducing funding deferrals (late payments of apportionments, IOU’s). In November 2016 voters approved Proposition 55, a new measure to continue the increased income taxes to continue to support K-12 education funding. These funds continue to be allocated through the LCFF sources as the Education Protection Account State Aid.

This is a statutory requirement to receive the apportioned funds that are approximately $6.1 million for DJUSD and $1 million for Da Vinci Charter Academy.

Approve Deductive Change Order No. 1 and Notice of Completion for the Kindergarten Yard Fencing Project Phase II at Patwin and Willett Elementary Schools and the Operations Center.

On February 6, 2020, the Board approved the construction contract submitted by Pisor Fence Division, Inc. and authorized staff to execute the construction agreement to complete the Kindergarten Yard Fencing Project Phase II at Patwin and Willett Elementary Schools and the Operations Center.

Change Order 1 decreases the original awarded value of $221,524 to Pisor Fence Division, Inc. for the Kindergarten Yard Fencing Project Phase II by $14,715 establishing a new total project cost of $206,809.

The total cost of this project has been funded from the Measure M Bond Program (Fund 21).  Approval of the deductive change order will return $14,715 to Fund 21.

The existing Da Vinci Junior High School administration building requires replacement due to a rodent infestation.  The modular replacement building is being provided by Enviorplex and is currently being constructed in their Stockton plant.  Like all modular or portable school facility projects, an associated sitework construction contract is necessary to provide grading, foundation work, utility connections, and path of travel improvements.

On July 23, 2020, sealed bids were opened for the Da Vinci Junior High School administration building sitework package. Nine sealed bids were received and Abide Builders, Inc.. submitted the lowest responsive bid at $314,000.  The bid amount is consistent with the project budget.  A summary of all nine bids is attached.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605.)

These reports cover the periods from June 1 to June 30, 2020, and July 1 to July 31, 2020.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605.)

These reports cover the periods from June 1 to June 30, 2020, and July 1 to July 31, 2020.

Approve the following Bond Program Agreements: 

1. Architectural Design Services Amendment- LPA, Inc. amendment to existing contract for site planning, design, and construction administration for the Davis Senior High School STEM and Aquatic Center projects
2. Bond Program Financial Consulting- Capital Program Management, Inc. for Bond Program financial consulting for all bond projects
3. Field Structural Engineering Services- CYS Structural Engineers, Inc. for DSA required field services for the Korematsu Preschool Project
4. In-Plant Inspection Services- North American Technical Services for DSA required in-plant inspection of the Emerson/Da Vinci Junior High School Science Classroom Project
   

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program project.

1. On October 3, 2019, the Board approved a contract for LPA, Inc. to provide site planning, design, and construction administration services related to the DSHS STEM and Aquatic Center projects proposed in the Bond Program. The work focused on the implementation of the District’s Facility Master Plan for DSHS. Subsequent to the October 3, 2019 meeting, the Board directed staff to prioritize the Aquatic Center and to engage the City in discussions regarding potential joint use arrangements and locations for the Aquatic Center.  Staff has requested LPA, Inc. submit an amended scope of work to provide additional outreach and the completion of additional operational studies related to the potential development of an aquatic center on current City property.
2. Staff has requested a proposal from Capital Program Management, Inc. (CPM) for Bond Program financial work to continue services from the 2019-20 fiscal year into the 2020-2021 fiscal year.  CPM primarily assists with the reconciliation of project level accounting (multiple fiscal years) to current fiscal year accounting.
3. DSA requires a licensed structural engineer provide on-site inspection and certification of concrete foundation systems.  Staff is recommending that CYS Structural Engineers, Inc. provide these services for the Korematsu Preschool Project.
4.  DSA requires the in-plant inspection of all school buildings constructed off site.  Staff is recommending that North American Technical Services, Inc. provide these services for the Emerson/Da Vinci Junior High School Science Classroom Project.

The 2020-21 State Budget was approved and signed by the Governor on June 30.

Due to the significant changes from adoption budget that were based upon the Governor's May Revision, an official 45-Day Budget Revision is updating and replacing the June DJUSD Adoption Budget.

This update includes a reversal of the proposed LCFF funding reductions and additional one-time funds for learning loss mitigation from the impacts of COVID-19. These changes were a result of a substantial increase in the amount of LCFF cash deferrals.

As authorized by Education Code 42603.1, for the 2020–21 and 2021–22 fiscal years, if the state defers any payments owed to school districts, the governing board of a school district may authorize, by resolution, moneys held in any fund or account to be temporarily transferred to another fund or account of the school district for payment of obligations. The transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Amounts transferred shall be repaid either in the same fiscal year, or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year. Borrowing shall occur only if the fund or account receiving the money will earn sufficient income, during the current fiscal year, to repay the amount transferred. No more than 85 percent of the maximum of moneys held in any fund or account during a current fiscal year may be transferred.

The District plans to transfer cash from the Building Fund to the General Fund to cover the timing of cash receipts for local property and parcel taxes and State funding deferrals.  Additionally, General Fund transfers may be used to cover State funding deferrals in the Charter Schools Special Revenue Fund, State funding receipts for the Child Development Fund and Federal and State funds timing for the Cafeteria Special Revenue Fund.

The governing board of the school district shall hold a public hearing to take testimony from the public before adopting the required resolution. Resolution No. 27-21 authorizing temporary cash transfers is attached for public review prior to being adopted.

There is no long term fiscal impact to the General Fund or any other fund. All funds will be repaid once cash is received. 

The delay of deposits from the State of California, Federal Government, County Government and grant agencies and the timing of payroll and supply orders can result in negative cash balances throughout the year. This resolution authorizes the transfer between funds to maintain positive cash balances.  

Pursuant to Education Code 42603.1, a public hearing was held prior to adopting Resolution No. 27-21 authorizing temporary cash transfers for the 2020-21 fiscal year.

Staff will provide an update to the Board of Education regarding the status of plans to serve our students, staff, families and community focused on slowing the spread of COVID-19 in our region and the start of school on August 26, 2020 with a 100% Distance Learning program.

Any materials will be provided closer to the meeting date.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on August 14, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Due to a conflict in schedule with the meeting of the Davis City Council, this meeting will not be broadcasted or live streamed in DJUSD TV; instead, this meeting will be held via Zoom.

From a PC, Mac, iPad, iPhone or Android device with high-speed internet:

(If your device does not have audio, please also join by phone)

Please click the link below to join the webinar:

https://us02web.zoom.us/j/81053567713?pwd=OW9VdmVTUzhDRk4rU1lwZ0tkM1Jadz09
Passcode: 7$jsB2

By phone: Webinar ID: 810 5356 7713

+1 669 900 6833

or +1 346 248 7799

or +1 253 215 8782

or +1 929 205 6099

or +1 301 715 8592

or +1 312 626 6799 
Passcode: 661543

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.