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Regular Meeting
Davis Joint USD
March 19, 2020 5:00PM
Closed Session - 5:00 p.m., South Conference Room, 526 B Street; Open Session - 6:30 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616. Trustee Pickett will participate via teleconference from 3814 Vistosa Court, Davis, CA 95618.

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. Conference with Legal Counsel – Anticipated Litigation, One (1) Case Government Code Section 54956.9
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:

It is anticipated the Board will reconvene in open session at 6:30 p.m.

III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Tom Adams will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Certificated Personnel Report No. 14-20
Recommended Motion:

Approve Certificated Personnel Report No. 14-20 covering 1 Temporary FTE Increase, 1 Partial Leave of Absence and possible addendum covering 2 Employments.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 


 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 14-20
VI.b. Classified Personnel Report No. 14-20
Recommended Motion:

Approve Classified Personnel Report No. 14-20 which covers 1 Employment, 1 Promotion, 3 Coaching Variable Services Agreements and possible addendum covering 5 Employments and 15 Coaching Variable Services Agreements.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 14-20
VI.c. Approval of Minutes
VI.d. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $24,350 for this period, presented for use in the District's programs.



Rationale:

The Board of Education gratefully accepts donations totaling $24,350, which have been received by the District since the Board of Education meeting held on February 20, 2020. A summary of gifts received is included in the Board packet.



 
Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Attachments:
Gift Acceptance Report - March 19, 2020
VI.e. Approve and Ratify Bond Program Agreements
Recommended Motion:

Approve the following Bond Program Agreements: 

  1. Architectural Design Services- HMC Group for design of the North Davis Elementary School Multipurpose Room Project
  2. Architectural Design Services- HMC Group for design of the Willett Elementary School Multipurpose Room Project
  3. Traffic Engineering Consulting Services- KD Anderson & Associates, Inc. for on-call traffic engineering services for Bond Program projects
  4. E-Rate Technology Services- Quest Technologies Management for technology equipment for the Emerson/DaVinci Junior High School Science Classroom Project





Rationale:

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program projects:

  1. HMC Group- North Davis Elementary School multipurpose Room project
  2. HMC Group- Willett Elementary School multipurpose Room project
  3. KD Anderson & Associates, Inc.- for on-call traffic engineering consulting services for various Bond Program projects
  4. Quest Technologies Management- for technology equipment for the Emerson/DaVinci Junior High School Science Classroom Project




 
Financial Impact:

The cost of each agreement is posted in the attachment(s) and budget has been allocated in the Building Fund from Bond Program revenue.

Attachments:
1. NDE MPR Agreement
2. WIL MPR Agreement
3. Traffic Engineering
4. Tech Equipment
VI.f. Approval and Ratification of Contracts and Agreements
Recommended Motion:

Approve and ratify the contracts and agreements as presented.


Rationale:

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
a. Contract Summary March 19, 2020
Amador Stage Lines Agreement
CDE Grant Award Notification - WorkAbility 1 Program 2019-2020
Consolidated Communications Agreement
Crowe LLP Agreement
CSU/UC Mathematics diagnostic Testing Project (MDTP) Agreement
Embassy Suites Agreement
Ford ACE Program Agreement
PlayVS Agreement
Quest Technology Management Agreement -DJUSD
Quest Technology Management Agreement -DVCA - Junior High
Vandalia Bus Lines, Inc. Agreement
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. COVID-19 Response Update
Rationale:

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during the March 16 through April 12, 2020 school closure focused on slowing the spread of COVID-19 in our region.



 
VII.b. Parcel Tax Election Update
Recommended Motion:

Receive an update from staff on the March 3, 2020, election results



Rationale:

Staff will provide the most recent update on the election results for Parcel Tax Measure G. 



 
VII.c. Davis Demographics & Planning, Inc., Enrollment Projection Update
Recommended Motion:

Receive student demographic planning report and enrollment update for 2019-20.



Rationale:

The Davis Joint Unified School District has contracted with Davis Demographics & Planning, Inc. (DDP) to update and analyze demographic data relevant to the District’s facility planning efforts since the 2005-06 school year. 

Demographic planning is used to make budgeting, staffing, programming and facility use decisions for the future. The three main factors affecting enrollment are birth rates, mobility of resident students, and local housing growth. 

These projections show that DJUSD will continue to have a declining resident student population.  Over the years, DJUSD has been able to maintain a steady enrollment level with out of district students.

More detail on the current projections are available in the attached summary report and presentation. 






 
Financial Impact:
No specific impact. Possible projections for potential changes +/- in LCFF revenues, student facilities needs and staffing to support student enrollment levels.

Attachments:
a. Davis Demographics 2019-20 Presentation
b. Davis Demographics 2019-20 Summary Report
VII.d. Approve Second Interim Budget Report
Recommended Motion:

Receive and approve DJUSD Second Interim budget report.


Rationale:

The governing board of school districts is required to certify, on the Second Interim, that the District is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the District's probable cash within the County Treasury and the District’s unrestricted fund balances that will be available for meeting obligations.

It is projected that K-12 education will be funded at COLA (inflation) through the new Local Control Funding Formula (LCFF) barring any economic downturn. Going forward current economic projections will be lower than the funding growth we have seen in past years.

The District’s current “positive” budget certification is dependent upon the current January Governor’s budget. The Governor's proposal includes revenue to fund the Local Control Funding Formula (LCFF) for inflation (COLA).  As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget. Future growth in State LCFF revenue is needed to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS). Additionally there were one-time funds for special education programs allocated in this year’s Final State Budget that are covering deficit spending this year. 

The District is experiencing declining enrollment and deficit spending which requires future budget reductions to maintain the State required minimum reserve of 3%.

The District’s “positive” budget certification is based upon managing spending and fund balances reserves over the next 3 years to remain fiscally solvent. The District will continue to implement the plan to use anticipated increases in State LCFF revenue to meet the future needs and costs of the district. The District will need to plan the use of projected increases in State LCFF revenue and future budget reduction actions to meet the future needs of the district for student programs, employee compensation and other operating expenditures while remaining fiscally solvent. The District is anticipating reserves to drop to the minimum 3%.

There will be a budget update after the State May Revise. The next budget submission will be the 2021 Adoption Budget in June.




 


 
Financial Impact:
This becomes the revised approved budget that authorizes expenditures for all programs and departments.



Attachments:
a. 2019-20 Second Interim Budget Presentation
b. 2019-20 Second Interim Budget Report
c. 2019-20 Second Interim Budget
d. Yolo Common Message 2019-20 Second Interim
e. YCOE Review of First Interim 2019-20
f. School Services of California Fiscal Report January 2020
g. FCMAT Indicators of Risk or Potential Insolvency
h. FCMAT Fiscal Health Risk Analysis
VII.e. DJUSD Bond Program Financing and Sequencing
Recommended Motion:
Continue trustee discussion from the March 5, 2020 Board meeting regarding DJUSD Bond Program financing and future Bond project sequencing. Provide direction to staff regarding Bond sales timing and project sequencing.

Rationale:

Bond Program Financing and Sequencing

In June 2018, the DJUSD Board of Education approved a comprehensive Facilities Master Plan, which outlined the facilities’ needs of the District. In November 2018, voters approved Measure M, a $150 million facilities bond to fund much of the DJUSD Facilities Master Plan. In addition, another $76 million from other sources make up the entire DJUSD Bond Program. The Board will provide direction to staff regarding Bond sale timing and future approved Bond project sequencing. 

The attachments for this item are related to the Bond fund investment policies for DJUSD and Yolo County, who manages the treasury where DJUSD Bond funds are located. 

 
Financial Impact:

No financial impact to the district.



Attachments:
1 YCOE Investment Policy
2 YCOE Executive Summary
3 Yolo County Presentation
4 DJUSD Board Policy 3470
5 Project Sequencing
6 Bond Financing and Sequencing Presentation
VII.f. Resolution No. 44-20 Ordering Elimination or Reduction of Classified Positions for Lack of Work or Lack of Funds
Recommended Motion:

Approval of Board Resolution No. 44-20: Ordering Elimination or Reduction of Classified Positions for Lack of Work or Lack of Funds, and directing the Superintendent to notify Classified employees of layoff.



Rationale:

The District must annually eliminate Classified FTE funded through revenue sources which are uncertain for the following year (i.e., PTA, Site Council, Title I, EIA and DSF funded positions). It is recommended that the Board of Education approve Resolution No. 44-20 ordering the elimination or reduction of positions for the lack of work or lack of funds, or both, and direct the Superintendent to notify classified employees of layoffs not less than 60 days prior to the effective date of the elimination of these positions.



 
Financial Impact:

The reduction of 10.10 FTE would reduce expenditures by approximately $540,000. Site Councils, PTA's, and DSF may approve expenditures for the 2020-2021 school year in the coming months which would allow the District to rehire employees affected by this reduction.




Attachments:
Classified Resolution #44-20
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
BOE Agenda Calendar 2019-20 rev 03-16-20
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for April 2, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.





X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on March 16, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.




Published: March 16, 2020, 3:55 PM

The resubmit was successful.