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Regular Meeting
Davis Joint USD
December 19, 2019 5:00PM
Closed Session - 5:00 p.m., South Conference Room, 526 B Street; Open Session - 6:30 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. Conference with Legal Counsel – Anticipated Litigation, Two (2) Cases Government Code Section 54956.9 Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:

It is anticipated the Board will reconvene in open session at 6:30 p.m.

III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Joe DiNunzio will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
III.f. Annual Organization and Election of Officers
Recommended Motion:
Conduct the annual organization and election of officers.
Rationale:

The Board will conduct its annual organization meeting per Board Policy 9100. The Board will confirm the appointment of the president. Board members will be elected to the following positions: Vice President/Clerk, Yolo County School Boards Association representative, and Legislative Liaison. Other actions to be taken include appointing the Superintendent as secretary to the Board and authorization of signatures.  

The Board shall also develop a schedule of regular meetings (first and third Thursday of each month). 

At the December 19, 2019 meeting, the new Board President shall designate members to serve on subcommittees such as the City/District 2x2, County/District 2x2, CSEA 2x2, DTA 2x2, UCD 2x2, Budget and Fiscal, Board Policy, Facilities/Real Estate Asset, Superintendent's Evaluation Subcommittee, Parcel Tax Subcommittee, Legal Subcommittee, or other necessary subcommittees.  The President may also appoint Board members to serve as liaisons from the Board to individual school sites and groups such as Davis Schools Foundation, Davis Schools Arts Foundation, Davis Blue and White Foundation, Davis Farm to School, the District Technology Committee, and the Local Control and Accountability Plan Committee.






 
Financial Impact:
There is not a financial impact associated with this agenda item.
Attachments:
Board Bylaw 9100 Annual Organization
Board Bylaw 9130 Board Committees
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Certificated Personnel Report No. 09-20
Recommended Motion:

Approve Certificated Personnel Report No.09-20 covering 1 Employment, 2 FTE Increases, 4 Coaching Variable Services Agreements and possible addendum covering 3 Employments, 4 Promotions, 1 Resignation and 5 Coaching Variable Services Agreements.



Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 09-20
Certificated Report 09-20 Addendum A
VI.b. Classified Personnel Report No. 09-20
Recommended Motion:

Approve Classified Personnel Report No. 09-20 covering 7 Employments, 4 FTE Increases, 5 Promotions, 1 Reclassification, 4 Resignations, 6 Coaching Variable Services Agreements and possible addendum covering  5 Employments, 3 Transfers and 15 Coaching Variable Services Agreements.



Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 09-20
Classified Report No 09-20 Addendum A
VI.c. Approval of Minutes
Attachments:
08-07-19 Minutes
08-15-19 Minutes
08-17-19 Minutes
09-05-19 Minutes
09-05-19 Special Meeting Minutes
09-19-19 Minutes
10-03-19 Minutes
VI.d. Approval of the DJUSD Instructional Calendars for the 2020-2021, 2021-2022, 2022-2023 School Years
Recommended Motion:

Approve the DJUSD Instructional Calendars for the 2020-2021, 2021-2022, and 2022-2023 school years as presented.



Rationale:

The Calendar Committee, which is comprised of DTA, CSEA and District representatives has met to discuss calendar options, considerations, as well as to  make a recommendation for the approval of instructional calendars through 2023. 


The committee is recommending the approval of the attached instructional calendars. Highlights of the committee’s recommendation for the 2020-2021, 2021-2022 and 2022-2023 instructional calendars include:


  • School will begin on a Wednesday in 2020-2021 and 2021-2022. School will start on Tuesday in 2022-2023 as a result of New Year’s Day being on a Sunday. 
  • The last day of instruction will be on a Thursday in each year to allow for graduation at DHS on Friday.
  • In consideration of keeping spring break consistent and predictable the committee recommends that spring break be connected to UCD for the 2020-2023 calendars.

DTA is expected to ratify the calendars in January 2020.



 
Financial Impact:

Approval of the 2020-2021, 2021-2022, 2022-2023 Calendars has no financial impact on the District.  The calendars do meet all State requirements and provides the basis for reporting student attendance. 



Attachments:
2020 - 2021 Calendar
2021 - 2022 Calendar
2022 - 2023 Calendar
VI.e. Quarterly Report on Williams Uniform Complaints
Recommended Motion:

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.



Rationale:

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

 The quarter report is attached.  This form reflects only the required reporting elements.



 
Attachments:
Quarterly Report on Williams Uniform Complaints
VI.f. Approve Amendments to Board Policies and Bylaws
Recommended Motion:

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 

Rationale:

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and Superintendent and are recommended for Board approval.



 
Attachments:
BB 9323 Meeting Conduct
BP 0460 LCAP
BP 0520 Intervention for Underperforming Schools (New)
BP 0520.1 Comprehensive and Targeted Support and Improvement (New)
BP 1431 Waivers
BP 3515 Campus Security
BP 4119.22, 4219.22, 4319.22 Dress and Grooming
BP 5131 Conduct
BP 5131.62 Tobacco
BP 5131.8 Mobile Communication Devices (New)
BP 5132 Dress and Grooming
BP 7140 Architect and Engineering Services
VI.g. Adopt California Environmental Quality Act Notice of Exemption for the Da Vinci Junior High Project.
Recommended Motion:

Adopt California Environmental Quality Act Notice of Exemption for the Da Vinci Junior High School Administrative Building Replacement Project.






Rationale:

The replacement of the Administration Building at Da Vinci Junior High School will occur in the same location and have the same general use as the existing building.  

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to comply with certain environmental impact documentation.  The required documentation is based on the specific nature of each proposed project.

Title 14 of the California Code of Regulations, Chapter 3, Article 19, provides for categorical exemptions for classes of projects which have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. 

Section 15302. Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.  Replacement of the Da Vinci Junior High School Administration Building meets the exemption requirements of Section 15302 and is therefore categorically exempt from the provisions of CEQA.








 
Financial Impact:
Approval of the CEQA Notice of Exemption has no financial impact.
Attachments:
Da Vinci Junior High, Notice of Exemption
VI.h. Resolution No. 41-20: Authorization for Designated District Personnel to Sign Various Documents
Recommended Motion:

Approve Resolution No. 41-20 authorizing designated district personnel to sign various documents.



Rationale:

Education Code Section 4233 provides that the governing Board of each school district shall be responsible for filing or causing to be filed with the County Superintendent of Schools the verified signature of each person authorized to sign orders in its name.  No order on the funds of any school district shall be approved by the County Superintendent of Schools, unless the signatures are on file in his office. 

In order to strengthen controls and to facilitate and streamline the process of approval of various documents in the District, it is customary for school districts to designate persons in different positions for particular functions.  The recommended designees as outlined in the attached resolution will accomplish this objective.



 
Attachments:
Resolution 41-20 - Designated Signers
VI.i. Approval of Sale of Surplus Property
Recommended Motion:

Staff recommends the Board of Education authorize the Chief Business and Operations Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code




Rationale:

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm.  The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

 

The Maintenance and Operations Department has collected an inventory of obsolete miscellaneous equipment and furniture.  All of the useable surplus items have been offered to all school sites.  All items were found either to be unserviceable for use or are not repairable.

 

Items will be sold by public auction conducted by a public auction firm, GovDeals.com according to code requirements.


 
Financial Impact:

There is no financial impact for the approval of sale of surplus property.


Attachments:
Approval of Sale of Surplus Property
VI.j. Approve and Ratify Bond Program Agreements
Recommended Motion:

Approve the following Bond Program agreements: 

  1. Professional Services Agreement- ESS Environmental for hazardous material surveying for the Da Vinci Charter Academy project
  2. Professional Services Agreement- Kiz Construction, Inc. for the installation of hydration station at King High
  3. Professional Services Agreement- LP Consulting Engineers for commissioning of the Birch Lane Elementary School multipurpose room project
  4. Professional Services Agreement- LP Consulting Engineers for commissioning of the César Chávez Elementary School multipurpose room project
  5. Professional Services Agreement- Van Pelt Construction Services for project support of the Birch Lane and César Chávez Elementary School multipurpose room projects
  6. Professional Services Agreement- Warren Consulting Engineers, Inc. for topographic surveying and underground utility locating for the Da Vinci Charter Academy project






Rationale:

With approval/ratification of the following items the Board of Education is approving/ratifying the attached Bond Program agreements.

 
Financial Impact:

The cost of each agreement is posted in the attachments and budget has been allocated in the Building Fund from Bond Program revenue.


Attachments:
ESS PSA
KIZ PSA
LP BLE PSA
LP CCE PSA
VPCS PSA
Warren PSA
VI.k. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $3,050 for this period, presented for use in the District's programs.



Rationale:

The Board of Education gratefully accepts donations totaling $3,050, which have been received by the District since the Board of Education meeting held on November 7, 2019. A summary of gifts received is included in the Board packet.



 
Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Attachments:
Gift Acceptance Report- December 19, 2019
VI.l. Approval of Commercial Warrant Reports
Recommended Motion:
Accept commercial warrant reports as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605.)

These reports cover the periods from October 1 to October 31, 2019, and November 1 to November 30, 2019.


 
Financial Impact:
There is no fiscal impact by this action.  These reports represent all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
a. Commercial Warrant Report - October 2019
b. Commercial Warrant Report - November 2019
VI.m. Approval of Purchase Order Reports
Recommended Motion:
Accept purchase order reports as presented. 

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605.)

These reports cover the periods from October 1, 2019 to October 31, 2019, and November 1, 2019 and November 30, 2019.


 
Financial Impact:
There is no fiscal impact by this action.  These reports represent all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
a. Purchase Order Report - October 2019
b. Purchase Order Report - November 2019
VI.n. Approval and Ratification of Contracts and Agreements
Recommended Motion:
Approve and ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
1. Summary of Contracts and Agreements - 12-19-19
A Touch of Understanding Agreement
AAron Jones (DJ Mr. Jones) Agreement
All West Coachlines Agreement - HJH
All West Coachlines Agreement - HJH Hike
All West Coachlines Agreement - Willett
American Classic Tour Agreement
APB Inspection Service Agreement
CBS 13 Agreement
DJ Tuese Ahkiong Agreement
Eric Wen Productions Agreement
Heidi Bekebrede Studios Agreement
Insane Impact Rental Agreement
John O'Brien Agreement
Lifetouch Agreement
Lifetouch Agreement - Harper
Michael's Transportation Service Agreement
Mitchell1 Agreement
Pear Tree Inn by Drury Agreement
Pearson Agreement
Qualtrics Agreement
Sacramento Theatrical Lighting Agreement
Six Flags Discovery Kingdom Outing Agreement
SkillsUSA Agreement
Southwest Airlines Agreement
Spirit Airlines Agreement
Sugar Bowl Race Agreement
Walsworth Agreement
Watchmen Security Agreement
WeVideo Agreement
Yolo County Office of Education PBIS MOU
Yolo-Solano Teacher Induction Program MOU-DJUSD
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Career Technical Education Pathways Presentation
Recommended Motion:

Approve the staff recommendation for the DJUSD Career Tech Education (CTE) pathways program, including new and revised pathway offerings each aligned to one of six industry sectors (Agriculture and Natural Sciences, Engineering and Architecture, Health Sciences, Information and Communication Technologies, Transportation, and Digital and Media Arts). 

Any individual course approvals required for new or revised CTE pathways will be presented for approval in a separate agenda item. 




Rationale:

Given DJUSD's accountability for College and Career Readiness through the California Dashboard, the District's mission to prepare all students for an ever-changing world, and recent data that suggests greater need for career preparation, staff led a year-long effort to expand and enhance future career options for students. 

Following a Board presentation on December, 1 2018 that outlined the need for a revised Career Tech Education (CTE) program, staff assembled a Superintendent's CTE Advisory Committee composed of diverse stakeholders from the community, including parents, students, staff, post-secondary faculty, and industry partners. Further outreach activities, including a community TownHall and ongoing meetings with staff, served to both generate and analyze data to inform a CTE program recommendation. 

Working with existing and prospective CTE teachers, a total of fourteen distinct pathways were created by enhancing current CTE course offerings, restructuring current electives into CTE pathways, or developing new CTE pathways altogether. These pathways, which span across six industry sectors, were determined by several guiding principles that ensure the offerings were "future forward," responsive to community demand, and achievable given current staffing and structures. 







 
Financial Impact:

None at this time pending CTE grant applications, including Career Tech Education Incentive Grant, K12 Strong Workforce Program, and Career Tech Education Facilities Grant.  



Attachments:
CTE Program Presentation
CTE Program Presentation Long Version
VII.b. New Course Proposals and Revisions
Recommended Motion:

Approve staff recommendations for course revisions and new offerings for 2020-2021 DJUSD Career Tech Education Pathways and secondary programming.



Rationale:

On an annual basis, the Board of Education reviews and discusses staff recommended additions and changes to the district's secondary program.  The following additions and changes are being recommended by staff:

New/Revised Courses related to Career Technical Education (CTE) at Da Vinci Charter Academy

  • Project Invent 
  • Digital Arts, Media, and Photography Level 1 
  • Digital Arts, Media, and Photography Level 2 
  • AP Studio Art III 

New/Revised Courses related to Career Technical Education (CTE) at Davis Senior High School

  • Advanced Robotics and Engineering, Honors 
  • Electric Vehicle Technology and Build 
  • Introduction to Photography 
  • Advanced Photography (AP2D) 
  • Advanced Video/Film 
  • Introduction to Graphic Design
  • Multimedia Journalism I 
  • Multimedia Journalism II 
  • Multimedia Leadership and Innovation, Honors 
  • Cyber Security: ICT Essentials 
  • Internet Engineering I 
  • Internet Engineering II 
  • Computer Programming and Applied Problem Solving 
  • Biology and Sustainable Agriculture 
  • Agricultural Biotechnology and Engineering Systems, Honors 
  • Principles of Biomedical Sciences 

Revised Non-CTE Courses

  • English Language Development 1 (ELD 1) 
  • 9th Grade Leadership - Associated Student Body (ASB) 








 
Financial Impact:

None at this time

Attachments:
A Project Invent
B Digital Arts, Media, and Photography Level 1
C Digital Arts, Media, and Photography Level 2
D AP Studio Art III
E Advanced Robotics Engineering, Honors
F Electric Vehicle Technology and Build
G Introduction to Photography
H Advanced Photography (AP2D)
I Advanced Video Film
J Introduction to Graphic Design
K Multimedia Journalism I
L Multimedia Journalism II
M Multimedia Leadership and Innovation Honors
N Cyber Security ICT Essentials
O Internet Engineering I
P Internet Engineering II
Q Computer Programming and Applied Problem Solving
R Biology and Sustainable Agriculture
S Agricultural Biotechnology and Engineering Systems, Honors
T Principles of Biomedical Sciences
U English Language Development (ELD) 1
V Leadership, ASB
VII.c. Certification of First Interim Financial Report
Recommended Motion:

Approve the First Interim Financial Report for the fiscal year 2019-20.


Rationale:

The governing board of school districts are required to certify, on the First Interim, that the district is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the district's probable cash within the County Treasury and the district’s unrestricted fund balances that will be available for meeting obligations.

It is projected that K-12 education will be funded at COLA (inflation) through the new Local Control Funding Formula (LCFF) barring any economic downturn. Going forward current economic projections will be lower than the funding growth we have seen in past years.

The District’s current “positive” budget certification is dependent upon the current Department of Finance assumption for a 3% funded inflation (COLA) adjustment for LCFF and other State Programs. The recent budget outlook report by the State Legislative Analyst Office (LAO) projects a lower inflation rate (COLA) of less than 2%. Future growth in State LCFF revenue is needed to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS). Additionally there were one-time funds for special education programs allocated in the Final State Budget that are covering deficit spending this year. 

In January, the Governor will release the proposed State budget for 2020-21 and any recommendations for changing the current State budget for 2019-20. The budget specifics are unknown however the outlook for increases in local school district finances remains cautious due to the State’s anticipation of a possible economic slowdown in the future. There are many competing priorities for increased State funding including the new “Local Control Funding formula”, funding a State budget reserve and funding for COLA and growth across other State programs.

Planning for these potential increases and the local accountability plan will proceed through February to June of next year.  The next budget submission will be the Second Interim in March 2020.

Supporting documents will be available prior to the Board meeting. 



 
Financial Impact:
This becomes the revised approved budget that authorizes expenditures for all programs and departments.

Attachments:
a. First Interim Budget Presentation 2019-20
b.First Interim Budget Full Report 2019-20
c. First Interim Budget Funds 2019-20
d. Yolo Common Message, 2019-20 First Interim
e. YCOE Review of Adoption Budget 2019-20
f. School Services of California Fiscal Report, December 6, 2019
g. FCMAT Indicators of Risk or Potential Insolvency
h. FCMAT Fiscal Health Risk Analysis
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
BOE Agenda Calendar 2019-20 rev 12-13-19
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for January 16, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.






X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on December 13, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.




Published: December 13, 2019, 4:16 PM

The resubmit was successful.