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Regular Meeting
Davis Joint USD
May 30, 2019 5:00PM
Closed Session - 5:00 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616.

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. Threat to Public Services or Facilities: Consultation with Police Chief of the Davis Police Department (Gov’t Code 54957.)Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Cindy Pickett will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Approve Certificated Personnel Report No. 20-20
Recommended Motion:

Certificated Personnel Report no. 20-19 covers 3 Resignations and possible addendum covering 5 Employments and 5 Resignations.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 20-19
Certificated Personnel Report 20-19 Addendum A
VI.b. Approve Classified Personnel Report No. 19-19
Recommended Motion:

Classified Personnel Report No. 19-19 covers 6 Employments, 2 FTE Increases, 3 Promotions, 3 Resignations and possible addendum covering 5 Employments, 5 Resignations and 10 Coaching Variable Services Agreements.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 19-19
VI.c. Approval of Minutes
VI.d. Approval of the Child Development Agency Annual Report for the State Preschool Program
Recommended Motion:
Approve the Child Development Agency Annual Report for Davis Joint Unified School District's California State Preschool Program (CSPP). 
Rationale:
The Davis Joint Unified School District contracts with the California Department of Education, Child Development Division, to provide child development services pursuant to the California Education Code, California Administrative Code 22, Title 5, Title XX of the Social Security Act, Child Development Funding Terms and Conditions and other legal authorities.  The Agency Annual Report is required to be completed by contract.  It is due annually on June 1.  These reports are used to increase program quality for children and families, to measure the developmental progress of children, to identify program strengths, as well as areas that may need improvement and to document how areas targeted for improvement will be closed. 
 
Financial Impact:

None at this time.

Attachments:
a. Desired Results Developmental Profile
b. Program Review Instrument
c. Environment Rating Scales
d. Desired Results Parent Survey
e. Desired Results Summary of Findings
f. Program Self-Evaluation
VI.e. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $10,500 for this period, presented for use in the District's programs.


Rationale:

The Board of Education gratefully accepts donations totaling $10,500, which have been received by the District since the Board of Education meeting held on April 18, 2019. A summary of gifts received is included in the Board packet.



 
Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Attachments:
May 2019 Report of Gifts
VI.f. Approval and Ratification of Contracts and Agreements for Measure M Bond Projects
Recommended Motion:
Approve and ratify the contracts for the bond projects as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contract(s) which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are included in the Facilities Master Plan and approved Measure M bond priorities.  The cost of each individual agreement is posted in the attachment, and allocated in the Building Fund from Measure M bond revenue.

Attachments:
HMC, Inc. Architects Agreement - Birch Lane
HMC, Inc. Architects Agreement - Cesar Chavez
VI.g. Approval and Ratification of Contracts and Agreements
Recommended Motion:
Approve and ratify the contracts and agreements as presented.

Rationale:

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Attachments:
Airplay Events Agreement
All West Coachlines Agreement
All West Coachlines Agreement- Patwin
Dr. Robert Hoffman, O.D. Agreement
La Quinta Inn & Suites Fresno
Photography by Froyland Agreement
United Way California Capital Region Agreement
Whimsy Face Painting Agreement
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Honoring Dr. Mary Ellen Dolcini
Recommended Motion:

Hear a staff presentation on options developed by a committee to honor Dr. Mary Ellen Dolcini for Board discussion and action.  



Rationale:

The Committee to Honor Dr. Mary Ellen Dolcini was formed in February, 2019 and was charged to bring options to the Board of Education on ways to best honor Dr. Dolcini's contributions to DJUSD.  The committee convened three times between March and April 2019 to discuss and develop various options.  Staff will report on the Committee's proposed options, including relevant considerations and the estimated costs.




 
Financial Impact:

Dependent on potential decisions.

Attachments:
Committee to Honor Dr. Mary Ellen Dolcini
VII.b. Public Hearing: Measure H Tax Rate, 2019-20
Recommended Motion:

Hold Public Hearing to receive comments regarding the 2019-20 Measure H tax rate.


Rationale:

In November 2016, the District's voters approved an annual tax of $620 per parcel for all parcels to augment the financing for certain school programs.  To account for the impact of inflation on the cost of delivering the classroom programs and student services supported by the education parcel tax, the tax rate shall be adjusted annually, as determined by the Board of Education.  To determine the inflation rate, the Board will use the Consumer Price Index for all Urban Consumers, California, published by the U.S. Department of Labor, Bureau of Labor Statistics.

The resolution authorizing the tax (Resolution 59-16, attached) calls for a public hearing prior to the assessment of the tax each fiscal year.  In May, 2018, the annual tax was adjusted for inflation to $639.84 per parcel for all parcels. 

The District has the authority to increase the rate based on the latest California Price Index figures.  The rate can be increased by 3.8% to $664.15 per parcel for all parcels. 





 
Financial Impact:

Possible increase in local parcel tax revenue of approximately $320,000.  



Attachments:
a. Resolution 59-16
b. California Consumer Price Index May 2019
VII.c. Approval of Measure H Tax Rate, 2019-20
Recommended Motion:
Approve the parcel tax rate for Measure H. 

Rationale:

As indicated in the Public Hearing, under the provisions of the resolution setting forth the specifications of the Measure H parcel tax, the Board of Education must conduct a public hearing and then approve the tax rate annually.  The public hearing was held on May 30, 2019, prior to the Board action. 

The current projected revenue for the 2019-20 fiscal year is approximately $10.2 million, which includes a projected 3.8% rate increase.

The current parcel tax (Measure H) rate is $639.84 per parcel for all parcels.

The Board of Education can approve the parcel tax (Measure H) adjustment for inflation to $664.15 per parcel for all parcels.

This increase is aligned with the current budget revenue projections and increases in annual costs.




 
Financial Impact:

Possible increase in local parcel tax revenue of approximately $320,000 aligned with current budget projection.


VII.d. Public Hearing: Community Facilities District No. 2 Tax Rate, 2019-20
Recommended Motion:
Conduct a public hearing to receive comments on the tax rate adjustment for Community Facilities District No. 2.

Rationale:

Under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum. The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $0.7101 per square foot of space for residential property and $0.1065 per square foot of commercial property.  The proposed adjustment would increase the rates to $0.7430 per square foot of assessable space for future residential property and $0.1114 per square foot of chargeable covered and enclosed space for future commercial and industrial property. 

Subsequent to the public hearing, the Board of Education will be asked, as a separate action, to approve the change in the tax rate.




 
Financial Impact:
There is no impact to the General Fund.  Increased tax rate only impacts annexed developments that have not been built and assessed.  Revenue will support future facility costs.

VII.e. Approval of Community Facilities District No. 2 Tax Rate, 2019-20
Recommended Motion:

Approve the proposed adjustment of 4.63% to the current Community Facilities District No. 2 tax rates which, when adjusted, will amount to $0.7430 per square foot of assessable space for residential property and $0.1114 per square foot of chargeable space for commercial and industrial property.




Rationale:

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum. The purpose of the hearing was to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $0.7101 per square foot of space for residential property and $0.1065 per square foot of commercial property. The proposed adjustment would increase the rates to $0.7430 per square foot of assessable space for residential property and $0.1114 per square foot of chargeable covered and enclosed space for commercial and industrial property. 

A Facilities Plan has been discussed and approved in prior public Board meetings.  The projected cost components are based on an estimated revenue stream from CFD No. 2.  This revenue stream is estimated with full appreciation of the tax rate during the life span of the Facilities Plan. 

It is requested that the Board of Education approve the adjustment of the tax rate levied by CFD No. 2.


 
Financial Impact:
There is no impact to the General Fund.  Increased tax rate only impacts annexed developments that have not been built and assessed.  Revenue will support future facility costs.

VII.f. Public Hearing: Community Facilities District No. 1 Tax Rate, 2019-20
Recommended Motion:
Conduct a public hearing to receive comments on the tax rate adjustment for Community Facilities District No. 1.

Rationale:

Under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum. The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 1 tax rate of $237.92.  The proposed rate when adjusted would amount to $248.94 per special tax unit. 

Subsequent to the public hearing, the Board of Education will be asked, as a separate action, to approve the change in the tax rate.

 
Financial Impact:

There is no impact to the General Fund.  Estimated revenue increase to restricted Facilities District Fund is $250,000 to be used for debt service payments.



VII.g. Approval of Community Facilities District No. 1 Tax Rate, 2019-20
Recommended Motion:

Approve the proposed adjustment of 4.63% to the current community Facilities District No. 1 tax rate which, when adjusted, will amount to $248.94 per special tax unit.



Rationale:

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum. The proposed rate when adjusted would amount to $248.94 per special tax unit.  In accordance with the resolution establishing CFD No. 1, a public hearing has already been held to provide opportunity for public comments. 

A Facilities Plan has been discussed and approved in prior public Board meetings.  The projected cost components are based on an estimated revenue stream from CFD No. 1.  This revenue stream is estimated with full appreciation of the increases to the tax rate during the life span of the Facilities Plan. 

The projected tax revenue stream has been encumbered to cover outstanding debt obligations.

It is requested that the Board of Education approve the adjustment of the tax rate levied by CFD No. 1.



 
Financial Impact:

There is no impact to the General Fund.  Estimated revenue increase to restricted Facilities District Fund is $250,000 to be used for debt service payments.



VII.h. May Budget UpdateWas edited within 72 hours of the Meeting
Recommended Motion:

Review and discuss the impact of the May Revision State Budget and other assumptions for the 2019-20 Adoption Budget.







Rationale:

The updated State budget proposal has slightly lower revenue projections for K-12 local district funding from the January proposal.

The Governor's proposal continues to fund the Local Control Funding Formula (LCFF) for inflation (COLA) only. The COLA was adjusted slightly downward. As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For the 2019-20 the proposed budget contains net funding for LCFF growth that calculates to $2.2m (+3.4% per student) of possible on-going new funding next year.

Some important things to know about the increased funding are:

  • The LCFF revenue funds all area of district needs:
    • Employee Compensation
    • State Pension Cost Increases (STRS and PERS employer rates)
    • Inflation/Cost Increases
    • K-3 Class Size regulations and local teacher staffing
    • Deficit Spending Reduction
    • Services/Goals for Student Learning (LCAP)

Our discussions during the budget planning cycle including the Local Control Accountability Plan and final approved budget will need to address these needs while maintaining fiscal solvency.

The budget proposal also includes other one-time State level funding to reduce the level of future STRS pension rate cost increases. This is projected to defer the current 2019-20 STRS rate increase if approved by the legislature.

Staff will provide a summary report of the Governor's May revise and possible impacts on DJUSD.


 
Financial Impact:

Impacts of State Budget changes for the DJUSD budget in the 2019-20 school year include a possible net funding increase of $2.2 Million in LCFF funding and a possible one year deferral of a STRS rate increase ($0.8 Million). 




Attachments:
CalSTRS Fact Sheet
Common Message - May Revise
May Budget Update Presentation
VII.i. DVCA Facilities Master Plan Revision Proposal
Recommended Motion:
Receive and approve the Facilities Master Plan revision, determine funding solutions and project timeline considerations.

Rationale:

In June 2018, the Board of Education approved the DJUSD Facilities Master Plan (FMP).  The FMP included a program revision to Da Vinci Charter Academy (DVCA) relocating all DVCA seventh through ninth grade students from the Da Vinci Junior High campus (currently at the Emerson Junior High campus) to the Da Vinci High School campus (located at the Valley Oak campus) and the relocation of all preschool programming from Valley Oak to the Emerson Junior High School campus.  In the fall of 2018, the Board requested that District staff and DVCA leadership revise the educational program vision and related facilities needs for these components of the FMP. Subsequently, District and DVCA staff brought program history and revision proposals to the Board of Education on March 21, 2019 and April 21, 2019, respectively, that included moving Da Vinci Junior High ninth graders to Da Vinci High School campus. This change would necessitate the relocation of Valley Oak preschool programming. District staff will present a revised Facilities Master Plan proposal and corresponding project funding options aligned to these recommendations.

 

Any additional attachment(s) will be posted closer to the meeting date.




 
Financial Impact:
No financial impact at this time.

Attachments:
DVCA Facilities Vision Presentation
FMP Masterplan Costs - DVCA-KOR
FMP Masterplan Revision Costs
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
BOE Agenda Calendar 2018-19 rev 05-22-19
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for June 6, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 


X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on May 24, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.




Published: May 24, 2019, 4:03 PM

The resubmit was successful.