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Regular Meeting
Davis Joint USD
February 07, 2019 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9 (a)] Number of Cases (1 Case) Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Tom Adams will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Approve Certificated Personnel Report No. 12-19
Recommended Motion:

Certificated Personnel Report No. 12-19 covers 1 Conversion from Temporary to Probationary Status, 1 Resignation, 2 Coaching Variable Services Agreements and possible addendum covering 2 Employments.


Rationale:

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

 
Financial Impact:

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Attachments:
Certificated Personnel Report 12-19
Certificated Personnel Report 12-19 Addendum A
VI.b. Approve Classified Personnel Report No. 11-19
Recommended Motion:

Classified Personnel Report No. 11-19 covers 6 Employments, 2 FTE Increases, 1 Promotion, 1 Release During Probation, 3 Resignations, 11 Coaching Variable Services Agreements and possible addendum covering 5 Employments and 10 Coaching Variable Services Agreements.




Rationale:

The personnel actions in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

 
Financial Impact:

The personnel items are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Attachments:
Classified Personnel Report 11-19
VI.c. Approval of Minutes
VI.d. Assurances for General Pre-Conditions
Recommended Motion:

Adopt the assurances for General Pre-Conditions for Yolo Solano Center for Teacher Credentialing programs as part of the mandated California Commission for Teacher Credentialing (CCTC) review process for the Teacher Induction and Intern programs.


Rationale:

The Yolo Solano Center for Teacher Credentialing (YSCTC) is entering into the program review cycle with the California Commission on Teacher Credentialing (CCTC) and are in the process of gathering evidence and writing documentation for the General Institutional Preconditions for YSCTC programs. The review cycle occurs every 7 years for CCTC approved programs.  A Preconditions is a letter from the Superintendent with board approval minutes noting approved sponsorship of YSCTC Induction and Intern programs is required. 




 
Financial Impact:

There is no fiscal impact.

Attachments:
Assurances for General Pre-Conditions
General Institutional Precoditions
VI.e. Determination of Class of Documents and Authorization for the Destruction of Documents.
Recommended Motion:
Determine the class of documents for categorization type and approve the authorization for destruction of documents.

Rationale:

The attached list of documents are considered Class 3 or other. These records have been retained for the legal period of time as per Article 1, Sections 16020 through 16028, of Title 5, California Administrative Code. There is no further need to retain these records for use in the district. Permission is being requested to destroy the hardcopy documents as noted on the attached list.

It is recommended that the Board of Education determine the documents category as presented on the attached list  and authorize the destruction of such documents.



 
Financial Impact:

Mitigates the cost of increasing physical storage facilities.

Attachments:
Documents to be Destroyed
VI.f. Approve Sale of Surplus Property
Recommended Motion:
Staff recommends that the Board of Education authorize the Chief Business Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code.

Rationale:

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, PC Assets Recovery and Disposal, Inc., who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.


 
Financial Impact:

No financial impact. 

Attachments:
BLE Surplus
Korematsu Surplus
VI.g. Annual Parcel Tax Oversight Committee Report
Recommended Motion:

Receive and accept committee report. 

Rationale:

The attached Citizens Parcel Tax Oversight Committee report finds that the committee has verified the parcel tax fund expenditures are in compliance with the language of the ballot text. 

DJUSD is committed to accountability and transparency in all aspects of its financial accounting. While there is no legal requirement for a citizen oversight committee for parcel tax funds, parcel tax measures have explicitly stated the Board of Education will establish a process for independent citizen oversight. As such, a Citizens Parcel Tax Oversight Committee was commissioned to ensure that the local parcel tax funds are spent for their authorized purposes and to present its findings in a public report on an annual basis. Parcel tax revenue constitutes 10% of the DJUSD budget.

The Citizens Parcel Tax Oversight Committee’s report reviews the revenue and expenditures related to the parcel taxes. The committee reviewed the ballot text for Measure H for current fiscal year’s budget verifying positions and expenditures by categories. The reconciliation between the financial system and the parcel tax report is included as verification of the monitoring being done by the Oversight Committee.

Since 1984, Davis has had a tradition of investment in education through the passage of local parcel taxes; an investment that is the reflection of the Davis community’s values. The local investment in DJUSD educational parcel taxes has helped to preserve excellence in Davis schools. Funds from these measures support student programs for teaching and learning including: classroom programs in math, science, English, elective courses, class size reduction and music, student support programs including librarians, nurses, counselors, school technology, site safety and reading specialists, and other student programs such as athletics, drama, debate, robotics, journalism and student nutrition.  




 
Financial Impact:

No financial impact. 

Attachments:
a. 2019 Parcel Tax Oversight Committee Statement
b. 2019 Parcel Tax Report
c. Board Policy 1221 - Citizens Oversight Committee for Parcel Tax
VI.h. Citizens' Bond Oversight Committee
Recommended Motion:

Approve Nominees to the Citizens' Bond Oversight Committee.


Rationale:

Resolution No. 30-19, which establishes a Citizen's Bond Oversight Committee (CBOC) for General Obligation Bonds, was adopted by the Board of Education at the December 20, 2018, meeting.  

The Board  authorized the Superintendent/designee to advertise for and solicit candidates for consideration of appointment to the Committee, review applications submitted to the District for Committee membership and make recommendations to the Board to assist the Board in appointing Committee members.

The CBOC must consist of at least seven (7) members, five (5) of whom must meet the criteria below.  DJUSD recommends a committee of nine (9) members.  

  • 1 member must be an active in the business community
  • 1 member shall be active in a senior citizens' organization
  • 1 member shall be active in a bona fide taxpayers' organization
  • 1 member shall be the parent or guardian of a child enrolled in the District and 
  • 1 member shall be both a parent/guardian of a child enrolled in the District and active in a parent-teacher organization.

The application deadline of January 11, 2019,  was extended to January 18, 2019, to ensure applications were received in each category above.  Sixteen (16) applications were reviewed and the list of recommended nominees is attached.  

The attachment(s) for this item will be provided closer to the Board of Education meeting date.












 
Financial Impact:

The expected cost of the State required performance audits for committee review is $8,000 to $12,000 annually to be paid from Measure M bond funds.



Attachments:
Citizens' Bond Oversight Committee Nomination List
VI.i. Approve Resolution No. 33-19: Authorize the Issuance and Sale of General Obligation Bonds
Recommended Motion:

Approve Resolution No. 33-19 to authorize the issuance of the General Obligation Bonds within the stated parameters.



Rationale:

Background Information:

On November 6, 2018, 75% of voters within the District voted to approve Measure M.  At the January 17, 2019, Board meeting, the Board received an informational presentation on the bond financing plan and the bond sale process from the District’s financial advisor, Government Financial Strategies.

Current Consideration:

The Board will be asked to consider adoption of a Resolution authorizing the sale of the first series of Measure M Bonds in an amount not to exceed $50,300,000.  In addition, the Resolution:

  • Authorizes the sale to an underwriter to be selected using a competitive selection process
  • Approves various financing documents in draft form, and authorizes certain District officials to execute the final versions of the documents with information from the sale
  • Prescribes certain terms and conditions of the Bonds, including the payment dates, the method of interest calculation, and bond redemption and defeasance procedures



 
Financial Impact:

The projected cost of bond issuance is $1.1 million, to be paid from bond proceeds. The estimated amount of proceeds after costs is $49.2 million.


Attachments:
a. Resolution 33-19: Authorizing the Issuance of General Obligation Bonds
b. Bond Purchase Agreement
c. Paying Agent Agreement
d. Preliminary Official Statement
VI.j. Ratification of Contracts and Agreements for Measure M Bond Projects
Recommended Motion:

Ratify the contract for the bond project as presented.


Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are included in the Facilities Master Plan and approved Measure M bond priorities.  The cost of each individual agreement is posted in the attachment, and allocated in the Building Fund from Measure M bond revenue.

Attachments:
Hibser Yamauchi Architects, Inc. Agreement
VI.k. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
a. A Grand Affair Party and Rental
b. All West Coachlines Agreement - DVCA
c. All West Coachlines Agreement - Holmes
d. All West Coachlines Agreement - Korematsu
e. All West Coachlines Agreement - Patwin
f. Amador Stage Lines - DSHS
g. B Street Theatre Agreement
h. California Commission on Teacher Credentialing Agreement
i. Challenge Day Agreement
j. Empower Yolo Memorandum of Understanding
k. Hampton Inn and Suites Agreement
l. Hilton Agreement
m. Insane Impact-Visible Display Agreement
n. Learning for Living, Inc. Agreement
o. Marriott Courtyard Agreement
p. Microsoft Loan Program Agreement
q. Partners in Learning, Inc. Agreement
r. Recovery Happens Counseling Services Agreement - Emerson
s. Sacramento County Office of Education Agreement - Sly Park 2018-2019 Chávez
t. Sacramento County Office of Education Agreement - 2019-2020 Willett Sly Park Reservation
u. Six Flags Discovery Kingdom Agreement - Harper
v. The Lodge @ Odd Fellows Hall Agreement
w. We Video Agreement - DVCA
x. We Video Agreement - Emerson
y. Yolo Solano Center for Teacher Credentialing Teacher Induction Program MOU with Dixon Joint Unified School District
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Committee to Honor Mary Ellen Dolcini
Recommended Motion:

.Review and select members to participate on the Committee to honor Dr. Mary Ellen Dolcini.








Rationale:

Following direction from the Board of Education at the December 20, 2018 meeting, staff has solicited applicants for the Committee to Honor Dr. Mary Ellent Dolcini.

 

The list of applicants will be posted closed to the date of the Board meeting.



 
Attachments:
Applicant List -Committee to Honor Dr. Mary Ellen Dolcini
VII.b. Da Vinci Charter Academy (DVCA) Public Hearing and Petition of Charter Renewal
Recommended Motion:

Staff recommends the approval of the Petition to Renew the Charter of Da Vinci Charter Academy (DVCA) based on completion of all sixteen elements for Charter School renewal. 

The Charter adoption requires:

1) Public Hearing regarding renewal of the Charter of the “Da Vinci Charter Academy” [Education Code section 47607]

2) Approval of Resolution No. 34-19 of the Board of Trustees To Renew The Charter Of The “Da Vinci Charter Academy” [Education Code section 47607]




Rationale:

The Da Vinci Charter Academy was established in 2009 with the DJUSD Governing Board approval. Da Vinci Charter Academy Principal, Tyler Millsap, school staff, and school community in collaboration with district staff have successfully revised and updated the charter document to reflect the growth of the school and evolution of its program. In order to continue the school's operation, the DJUSD Governing Board must take action to renew the Charter, which occurs every five years. 



 
Quick Summary / Abstract:




Attachments:
1. Da Vinci Charter Academy Charter Renewal 2019-2024
2 Da Vinci Charter Academy Projected Five Year Budget
3 Da Vinci Charter Academy Curriculum
4 Resolution Number 34-19 Approve DVCA Petition Renewal 2019-2024
VII.c. Acceptance of District Audit Report
Recommended Motion:
Accept the audit report as presented.

Rationale:

Pursuant to Education Code 41020, school districts are required to submit an independent external audit in accordance with State and Federal audit guidelines. 

The District's 2017-2018  fiscal year audit was conducted by Crowe LLP.  A copy of the audit is attached below, and available for review in the Business Services Office. 

Crowe LLP, in their Independent Auditor's Report, evaluated the reasonableness of accounting estimates in relationship to the financial statements taken as a whole and concluded that management’s approach to these estimation processes is reasonable. The auditors did not identify any significant or unusual transactions. The audit was conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issues by the Comptroller General of the United States. In the auditors opinion, the financial statements of Davis Joint Unified School District present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information as of June 30, 2018, and the respective changes in financial position and cash flows. 

A representative from Crowe LLP will be in attendance at the meeting and available to answer questions. 





 
Financial Impact:

No financial impact.

Attachments:
2017-2018 Financial Statements and Auditor's Report
VII.d. January Governor's Budget Update
Recommended Motion:
Receive report and discuss budget.

Rationale:

The official State Budget planning process for the next fiscal year starts with the January Governor’s Budget. This budget is used to start the District budget planning that will be included in the Second Interim Budget Report (March 21).  In May there is a Governor’s Budget revision that will be used for the DJUSD 2019-2020 Adoption Budget.

The Governor's proposal includes revenue to fund the Local Control Funding Formula (LCFF) for inflation (COLA). As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For the 2019-20 the proposed budget contains net funding for LCFF growth that calculates to $2.4 million (+3.5% per student) of possible on-going new funding next year.

Some important things to know about the increased funding are:

  • The LCFF revenue funds all area of district needs:
    • Employee Compensation
    • State Pension Cost Increases (STRS and PERS employer rates)
    • Inflation/Cost Increases
    • K-3 Class Size regulations and local teacher staffing
    • Deficit Spending Reduction
    • Services/Goals for Student Learning (LCAP)

Our discussions during the budget planning cycle including the Local Control Accountability Plan and approved budget will need to address these needs while maintaining fiscal solvency.

The budget proposal also includes other one-time State level funding to reduce the level of STRS pension rate cost increases. This is projected to reduce the current STRS increase projection by $400,000 if approved by the legislature.

Staff will provide a summary report of the Governor's January budget and discuss possible impacts on DJUSD.




 
Financial Impact:

Projected impacts of proposed State Budget changes for the DJUSD budget in the 2019-2020 school year will result in a $2.4 million increase of ongoing LCFF funding and a $400,000 potential reduction of STRS pension costs.






Attachments:
a. January Budget Update Presentation
b. FCMAT Fiscal Health Risk Analysis
c. FCMAT Indicators of Risk
d. YCOE Review of First Interim 2018-2019
VII.e. Local Control Accountability Plan (LCAP) Update and Low Performing Student Block Grant (LPSBG) Plan.
Recommended Motion:

Hear an update on DJUSD's Local Control and Accountability Plan (LCAP), including an overview of goals and this year's community outreach process. Staff will provide highlights of stakeholder feedback as shared through District advisory groups, YouthTruth Family Survey data, and multiple focus group sessions.

Furthermore, these data points also inform DJUSD's plan for the one-time state grant, Low Performing Student Block Grant (LPSBG), which is intended to address the needs of students performing low on academic indicators, including CAASPP.  Da Vinci Charter Academy (DVCA) has also received the LPSBG and their plan is included with this item.

Staff recommends the adoption of both the DJUSD and DVCA Low Performing Student Block Grant. 




Rationale:

Davis Joint Unified School District (DJUSD) is committed to increasing academic achievement of all students and decreasing disproportional academic performance between student subgroups. This commitment is guided by Goal 2 of DJUSD’s Local Control Accountability Plan (LCAP), which states that all DJUSD educators will close the achievement gap.

The purpose of the Low Performing Student Block Grant (LPSBG) is to improve academic student outcomes for students who are low performing and who are not included in the District’s unduplicated student count. In DJUSD, 180 students were identified who met the state’s criteria for LPSBG, and additional data was aggregated by the district to include their demographic and behavioral indicators. 

Through root cause analysis work and consultation with stakeholders, the District identified several areas to address low performance challenges: First, a robust district-wide Multi-Tiered System of Support (MTSS) is needed to address the academic, social emotional, and behavioral needs that contribute to student outcomes; second, targeted professional development for educators is needed to further support student literacy; finally, there is a distinct need for staff collaboration time to implement and calibrate these interventions and infrastructure.





 
Financial Impact:

One-time state grant of $350,000 awarded to DJUSD for the 2019-20 school year.  

One-time state grant of $37,544 awarded to DVCA for the 2019-20 school year. 




Attachments:
Local Control Accountability Plan Presentation
Low Performing Student Block Grant Plan
Low Performing Student Block Grant Plan Da Vinci
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
BOE Agenda Calendar 2018-19 rev 01-31-19
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for February 21, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on February 1, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.



Published: February 1, 2019, 6:36 PM

The resubmit was successful.