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Regular Meeting
Davis Joint USD
January 17, 2019 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9 (a)] Number of Cases (1 Case) Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Bob Poppenga will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Certificated Personnel Report No. 11-19
Recommended Motion:

Certificated Personnel Report No. 11-19 covers 1 Temporary Employment, 1 FTE Increase, 1 Partial Leave of Absence and possible addendum covering 2 Employments.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 


 
Financial Impact:

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 



Attachments:
Certificated Personnel Report 11-19
VI.b. Approve Classified Personnel Report No. 10-19
Recommended Motion:

Classified Personnel Report No. 10-19 covers 4 Employments, 4 FTE Increases, 8 Resignations, 1 Retirement, 1 Coaching Variable Services Agreement and possible addendum covering 15 Employments and 5 Coaching Variable Services Agreements.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 



Attachments:
Classified Personnel Report 10-19
Classified Personnel Report 10-19 Addendum A
VI.c. Approval of Minutes
VI.d. Approve Submission of Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for Davis Joint Unified School District to California Department of Education
Recommended Motion:

Approve submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for Davis Joint Unified School District to the California Department of Education. 


Rationale:

Hazardous and unhealthy air quality due to area wildfire disasters was the factor in the decision to close all Davis Joint Unified School District sites on Friday, November 16, 2018.  The District notified parents and staff on Thursday, November 15 that all sites would be closed.  A letter of support from Dr. Ron Chapman, Yolo County Public Health Health Officer, was issued supporting the unanimous decision made by Yolo County Office of Education Superintendent, Dr. Jesse Ortiz, along with all Yolo County School District Superintendents.  



 
Financial Impact:
Once Form J-13A, Request for Allowance of Attendance due to Emergency Conditions is submitted and approved by CDE, YCOE is authorized to disregard the closure day in the computation of average daily attendance per Education Code Section 41422 and obtain credit for instructional time for the day and the instructional minutes that would have been regularly offered on the closure day. 

Attachments:
CDE Form J-13A Request for Allowance of Attendance Due to Emergency Conditions - DJUSD
VI.e. Approve Submission of Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for Da Vinci Charter Academy to California Department of Education
Recommended Motion:

Approve submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for Da Vinci Charter Academy to the California Department of Education. 

Rationale:

Hazardous and unhealthy air quality due to area wildfire disasters was the factor in the decision to close all Davis Joint Unified School District sites on Friday, November 16, 2018.  The District notified parents and staff on Thursday, November 15 that all sites would be closed.  A letter of support from Dr. Ron Chapman, Yolo County Public Health Health Officer, was issued supporting the unanimous decision made by Yolo County Office of Education Superintendent, Dr. Jesse Ortiz, along with all Yolo County School District Superintendents.  


 
Financial Impact:

Once Form J-13A, Request for Allowance of Attendance due to Emergency Conditions is submitted and approved by CDE, YCOE is authorized to disregard the closure day in the computation of average daily attendance per Education Code Section 41422 and obtain credit for instructional time for the day and the instructional minutes that would have been regularly offered on the closure day. 

Attachments:
CDE Form J-13A Request for Allowance of Attendance Due to Emergency Conditions -DVCA
VI.f. Approval of Resolution 32-19 Amending List of Pre-Qualified Architectural and Engineering Service Firms
Recommended Motion:

Approval of Resolution 32-19 to amend the recommended list of pre-qualified architectural and engineering service firms for future design service needs that may arise for various deferred maintenance facilities or capital improvement projects.  






Rationale:

As required by Government Code Section 4526, architectural and engineering services must be awarded on a qualification based process.  On November 17, 2016, the Board approved a list of 14 pre-qualified architect and engineering firms.  Selection to the list of firms was determined by Statements of Qualifications (SOQs) in response to the District’s release of the Request for Qualifications (RFQ) for Architectural and Engineering Services (RFQ 2016/176-01).

The RFQ stated the District reserved the right to add additional firms for consideration after receipt of SOQs if it was in the best interest of the District.

Staff is recommending adding four firms to the existing list of pre-qualified firms.  Each of these firms are regionally based and have significant experience in the successful design and engineering of K12 California school facilities.

The four recommended firms are: 

Arch Nexus
930 R Street
Sacramento, CA 95811

Kirk Brainerd Architects
3128 Cedar Ravine Road
Placerville, CA 95667

Lionakis
1919 19th Street
Sacramento, CA, 95811

PBK
2520 Venture Oaks Way
Sacramento, CA  95833

In accordance with the District’s Strategic Plan (Strategy No. 2(b-e) & Local Control Accountability Plan (Goal 2) for “Develop and implement a plan for physical space and technology infrastructure required to achieve our objectives and mission”, the professional support services of a licensed architect are necessary.


 
Financial Impact:

Adding to the approved Architectural and Engineering Services list has no fiscal impact on the General Fund.  Any services outlined in the RFQ would be based upon a Board approved project and subject to their review and approval when required. 



Attachments:
1. Resolution 32-19 Amending the Pre-Qualified Architectural and Engineering Service Firms List
2. November 2016 Approved Listing of Architectural and Engineering Services Firms
VI.g. Ratification of Contracts and Agreements for Measure M Bond Projects
Recommended Motion:

Ratify the contracts and agreements for bond projects as presented.



Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:

All items are included in the Facilities Master Plan and approved Measure M bond priorities.  The cost of each individual agreement is posted in the attachments, and allocated in the Building Fund from Measure M bond revenue.

Attachments:
Capital Program Management, Inc. Agreement
HMC Architects Agreement
Innovative Construction Services, Inc. Agreement
KMM Services, Inc. Agreement
KMM Services, Inc. Agreement- CAD
LPA, Inc. Agreement
VI.h. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
All West Coachlines Agreement - DSHS Band
All West Coachlines Agreement -Emerson
CommuniCare Health Centers Agreement-DJUSD
eFax Corporate Services Agreement
Embassy Suites Hotel Anaheim -North Agreement-Band
Flipgrid Agreement
Lifetouch Photography Agreement 2019-2020 - Chávez
Placer County Office of Education Amendment
Real Inspiration, Inc. Agreement
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Presentation of Collective Bargaining Sunshine Proposal from the Davis Teachers Association to the Davis Unified School District for the 2019-2020 School Year
Recommended Motion:

Receive the Davis Teachers Association Proposal and make it available for public comment at a future Board meeting and hold a public hearing during a future board meeting.



Rationale:

The Davis Teachers Association Proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provided that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place.



 
Financial Impact:

No financial impact at this time.

Attachments:
DTA to DJUSD Sunshine 2019-20
VII.b. Presentation of Collective Bargaining Sunshine Proposal from the California Schools Employee Association Chapter #572 to Davis Joint Unified School District for the 2019-2020 School Year.
Recommended Motion:

Receive the CSEA proposal and make it available to the public for public comment at a future Board meeting and hold a public hearing during a future Board meeting. 



Rationale:

The CSEA proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place.


 
Financial Impact:

No financial impact at this time.

Attachments:
CSEA to DJUSD Sunshine 2019-20
VII.c. Presentation of Collective Bargaining Sunshine Proposal from the Davis Joint Unified School District to the Davis Teachers Association for the 2019-2020 School Year
Recommended Motion:

Receive the Davis Joint Unified School District Proposal and make it available for public comment at a future Board meeting and hold a public hearing during a future board meeting.



Rationale:

The Davis Joint Unified School District Proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provided that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place.



 
Financial Impact:

There is no financial impact at this time. 




Attachments:
DJUSD to DTA Sunshine 2019-20
VII.d. Presentation of Collective Bargaining Sunshine Proposal from the Davis Joint Unified School District to the California Schools Employee Association Chapter #572 for the 2019-2020 School Year
Recommended Motion:

Receive the Davis Joint Unified School District proposal and make it available to the public for public comment at a future Board meeting and hold a public hearing during a future Board meeting. 



Rationale:

The Davis Joint Unified School District proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 





 
Financial Impact:

No financial impact at this time.

Attachments:
DJUSD to CSEA Sunshine 2019-20
VII.e. Utilizing the Legislative Process to Provide Avenues to Enhance Revenue for the Davis Joint Unified School DistrictWas edited within 72 hours of the Meeting
Recommended Motion:

Approve and provide direction for the District’s Legislative Representative to advance the development and legislative sponsorship of any or all of the items described below.



Rationale:

This motion will authorize the Davis Joint Unified School District Board of Education’s Legislative Representative to work with legislators to develop and seek sponsorship of any or all of the following legislative ideas described below:

  1. Clarify California statutes in Education Code that school district parcel taxes may be placed on the ballot by registered voter signature just as city and county voters can do and which is meant to take advantage of the California Supreme Court’s recent City of Upland court case that clarified the voting threshold for such measures are a majority vote and/or support support a Constitutional Amendment to lower the vote threshold for school parcel taxes.
  2. Support or sponsor legislation that would improve the attendance system to save costs and add funding to DJUSD and/or adopt a pilot program regarding attendance calculation through a waiver for certain districts to provide an independent study program that would allow for increased average daily attendance (ADA).
  3. Support or sponsor legislation that would advocate for additional funding for special education services for DJUSD which could include adding special education services to the definition of unduplicated students.  As such, support the Governor’s budget proposal on special education appropriations and work on budget bill language that would benefit special education services in DJUSD and/or support or sponsor Federal Legislation to advocate for additions funding for DJUSD, which could include but is not limited to fully funding special education.
  4. Allow school districts with parcel taxes to require inter-district transfer students to pay the annual parcel tax to the district.
  5. Support measures ensuring transparency/Brown Act of charter schools.
  6. Raise the legal minimum of budget reserves for districts with less than 10,000 students to 5%.













 
VII.f. Improving Employee Compensation
Recommended Motion:

Trustees will continue a discussion about placing a Parcel Tax for Employee Compensation Resolution slated for the November 3, 2020 ballot.



Rationale:

In order to close the compensation gap for all employees, the Board of Education and District staff are committed to the following actions:

  1. Improving efficient operations

  2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc)

  3. Committed to making Strategic Reductions

  4. Looking for ways to increase the amount of take-home dollars for employees

  5. Raising local revenue


The attachment(s) for this item will be provided closer to the Board of Education meeting date.


 
Quick Summary / Abstract:

No financial impact at this time. 

Attachments:
Parcel Tax Resolution Draft 2020
VII.g. Authorize the Initiation of Measure M Series 2019 Bonds Sale
Recommended Motion:

Authorize District Staff to Initiate the Process to Issue Series 2019 Bonds. 


Rationale:

On November 6, 2018, voters approved Measure M with nearly a 75% passage rate. The election results were certified at the Board of Education meeting held on November 20, 2018.  Measure M authorizes the sale of $150.9 million of bonds with an expected maximum tax rate of $60 per $100,000 of assessed value. The bonds are expected to be issued in three series, every other year through the Spring of 2023.

The next step in the process requires the Board to give the authority to initiate the bond sale process. 

The District’s financial advisers, Lori Raineri and Rich Malone, of Government Financial Strategies, will make an informational presentation describing the plan for issuing the Measure M bonds. The required disclosure reference materials are attached.

The resolution to request approval for the issuance of the first series of bonds is scheduled for the February 7, 2019, Board meeting.   





 
Attachments:
a. Implementing Measure M Bond Sale Presentation
b. Measure M Bond Sale Reference Materials
VII.h. Instructional Services Strategy Update
Recommended Motion:

Hear an update on the strategy of the DJUSD Instructional Services department to achieve District goals, including current innovation pilots, programs, and the Theory of Change that guides this work.





Rationale:

DJUSD has a vision for instructional programming, including three distinct goals that are aligned with the state's priorities and included in DJUSD's Local Control Accountability Plan (LCAP). This vision also includes DJUSD's Graduate Profile, a set of six 21st century skills selected by community stakeholders as District outcomes for college and career success. 

Instructional Services will present its strategy for how instructional programs, teaching practices, and learning experiences will reflect this vision. This includes a brief rationale for the goals and Graduate Profile, a Theory of Change for how we will achieve these goals, and a summary of organizational learning at this point in the process. 


 
Attachments:
Instructional Services Strategy Presentation
Innovations 2018-19 Pilots
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
BOE Agenda Calendar 2018-19 Rev 01-11-19
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for January 24, 2019. Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session upon the conclusion open session. in the Susan B. Anthony Administration Building South Conference Room at 526 B Street, Davis, California.






X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on January 11, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.



Published: January 11, 2019, 3:32 PM

The resubmit was successful.