Regular Meeting
Davis Joint USD
December 20, 2018 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (1 case) Confidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Cindy Pickett will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
III.f. Ceremonial Administration of the Oath of Office to Recently Elected Board Members
Recommended Motion:

Administer the Oath of Office to incumbent and newly elected Board members.


The Oath of Office will be administered to incumbent Tom Adams and newly elected Board members Joe DiNunzio and Cindy Pickett

The Oath of Office confirms these elected Board members as official members of the Board of Education.                               


Financial Impact:
This item has no financial impact on the general fund.                            
III.g. State Superintendent of Public Instruction-Elect Tony Thurmond

The Board welcomes remarks from State Superintendent of Public Instruction-Elect Tony Thurmond.  

III.h. Annual Organization and Election of Officers
Recommended Motion:
Conduct the annual organization and election of officers.

The Board will conduct its annual organization meeting per Board Policy 9100. The Board will confirm the appointment of the president. Board members will be elected to the following positions: Vice President/Clerk, Yolo County School Boards Association representative, and Legislative Liaison. Other actions to be taken include appointing the Superintendent as secretary to the Board and authorization of signatures.  

The Board shall also develop a schedule of regular meetings (first and third Thursday of each month). 

At the December 20, 2018 meeting, the new Board President shall designate members to serve on subcommittees such as the City/District 2x2, County/District 2x2, CSEA 2x2, DTA 2x2, UCD 2x2, Budget and Fiscal, Board Policy, Facilities/Real Estate Asset, Superintendent's Evaluation Subcommittee, Parcel Tax Subcommittee, Legal Subcommittee, or other necessary subcommittees.  The President may also appoint Board members to serve as liaisons from the Board to individual school sites and groups such as Davis Schools Foundation, Davis Schools Arts Foundation, Davis Blue and White Foundation, Davis Farm to School, the District Technology Committee, and the Local Control and Accountability Plan Committee.

Financial Impact:
There is not a financial impact associated with this agenda item.
Board Bylaw 9100 Annual Organization
Board Bylaw 9130 Board Committees
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI.a. Approve Certificated Personnel Report No.10-19
Recommended Motion:

Certificated Personnel Report No. 10-19 covers 1 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report 10-19
VI.b. Approve Classified Personnel Report No.09-19
Recommended Motion:

Classified Personnel Report No. 09-19 covers 1 Employment, 1 Coaching Variable Services Agreement and possible addendum covering 2 Resignations.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report 09-19
Classified Report No 09-19 Addendum A
VI.c. Approval of Minutes
VI.d. Quarterly Report on Williams Uniform Complaints
Recommended Motion:

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.


The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarterly report is attached.  This form reflects only the required reporting elements.

January 2019 Quarterly Report
VI.e. Approve Resolution 31-19: California State Preschool Program (CSPP 8676) One Day Closure
Recommended Motion:
Resolution 31-19 must be adopted in order to certify the Request for Allowance of Attendance Because of Emergency Conditions at the Children’s Center including the California State Preschool Program (CSPP 8676).


Due to increasing poor air quality as a result of the Camp Fire in Butte County, DJUSD closed all school sites and facilities on November 16, 2018.  In accordance with this closure, we decided to close the preschool wing of the Valley Oak campus to all programs on Friday, November 16, 2018 and reopen on Monday, November 26, 2018. The programs impacted included: California State Preschool; DJUSD Fee-Based Preschool; Special Education Preschool, Yolo County Office of Education Head Start, and the Adult Living Skills.

Child Development Contract Resolution 31-19 for School Closure
VI.f. Adopt Resolution No. 30-19 to Establish a Citizens' Bond Oversight Committee for General Obligation Bonds approved Pursuant to Proposition 39 and Related Law
Recommended Motion:

Adopt Resolution No. 30-19 to Establish a Citizen's Bond Oversight Committee for General Obligation Bonds. 


Requirements for the formation and administration of the Citizens' Bond Oversight Committee (CBOC) are described in Education Code 17278.  The CBOC must be created within 60 days of the date the Board of Education enters the election results in it's minutes, which for DJUSD is December 20, 2018.  DJUSD shall have the committee membership approved on or before the Board at the meeting held on February 7, 2019.  

The formation of the committee is also outlined in Education Code.  The CBOC must consist of at least 7 members, 5 of whom must meet the following criteria: 

  • 1 member must be an active in the business community
  • 1 member shall be active in a senior citizens' organization
  • 1 member shall be active in a bona fide taxpayers' organization
  • 1 member shall be the parent or guardian of a child enrolled in the District and 
  • 1 member shall be both a parent/guardian of a child enrolled in the District and           active in a parent-teacher organization.

The application for membership on the CBOC is attached below and will be available following adoption of this resolution.  Completed applications will be due to the District by January 11, 2019,  

a. Resolution No. 30-19 Establish CBOC
b. CBOC Application
VI.g. Adopt Resolution No. 29-19 Certifying All Proceedings in the November 6, 2018 General Obligation Bond Election
Recommended Motion:

Adopt Resolution No. 29-19 Certifying the Results of the November 6, 2018 General Obligation Bond Election. 


On June 14, 2018, the DJUSD Board of Education adopted Resolution No. 41-18 calling a school bond election on November 6, 2018.  The Bond Election was held in Yolo County and Solano County for the purpose of voting on Measure M for the issuance of bonds in the amount of $150,900,000 for the District's facilities improvements. 

The Board has received from each county the election results, and the bond measure was successful in both Yolo and Solano Counties.  Education Code 15274 requires that the school district enter the election results in its minutes and certify those results to the County Board of Supervisors. 

a. Resolution 29-19 Certifying Election Results
VI.h. Approval of Commercial Warrant Reports
Recommended Motion:

Accept commercial warrant reports as presented.


Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from October 1, 2018 to October 31, 2018 and November  1, 2018 and November 30, 2018.

Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

a. October 2018 Commercial Warrant Report
b. November 2018 Commercial Warrant Report
VI.i. Approval of Purchase Order Reports
Recommended Motion:

Accept purchase order reports as presented. 


Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from October 1, 2018 to October 31, 2018 and November 1, 2018 and November 30, 2018.

Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

a. October 2018 Purchase Order Report
b. November 2018 Purchase Order Report
VI.j. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $12,250 for this period presented for use in the District's programs.


The Board of Education gratefully accepts donations totaling $12,250 which have been received by the District since the Board of Education meeting held on November 15, 2018. A summary of gifts received is included in the Board packet.

Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Gift Acceptance Report December 20,2018
VI.k. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

All West Coachlines Agreement - DSHS
All West Coachlines Agreement- DSHS Ski Team
All West Coachlines Agreement- DSHS Swim Team
All West Coachlines Agreement- Orchestra Festival
All West Coachlines Agreement-Orchestra UOP
Collegiate Studios Agreement
Dynavox Systems LLC Agreement
Eaton Interpreting Services Agreement
Eric Wen Productions Agreement
Leonard Purdy Agreement
Lifetouch Photography Agreement 2019-2020 - Birch Lane
Mindy Manville dba Music Makers for Kids Agreement
Music Theatre International Agreement - Harper
Recovery Happens Agreement - King
Sacramento River Cats Agreement
Scott Backovich Communications Agreement
Six Flags Discovery Kingdom Agreement - Holmes
YSCTC Solano County Office of Education MOU -Teacher Induction Program
YSCTC Vacaville Unified School District MOU -Teacher Induction Program
VII.a. California School Dashboard Presentation
Recommended Motion:

Hear staff present an overview of the 2018 California School Dashboard and discuss how information from the Dashboard is used for staff analysis, action, and continuous improvement in the DJUSD.


The California School Dashboard is the state accountability system, an online tool that reports on multiple measures, including state and local indicators. It is released annually to provide student academic performance as well as progress towards school climate and student engagement. Results can be viewed by district and individual school sites. 

Staff use these indicators to inform the district-wide Local Control Accountability Plan (LCAP) and school site plans. This year two new indicators are being reported: College/Career Readiness and Chronic Absenteeism.

 DJUSD has also become eligible for Differentiated Assistance, a state designation for additional County Office of Education support, for addressing Chronic Absenteeism, College/Career Readiness, and Suspensions for our Homeless student population. 

Financial Impact:

None at this time

2018 California Dashboard Presentation
VII.b. Re-Naming of North Davis Elementary School
Recommended Motion:

Consider a community-based proposal to rename North Davis Elementary School.


This item was initially discussed at the December 6, 2018 Board of Education meeting.  Board Bylaw 7310 provides the guidelines for the naming of school facilities.

BP 7310 Naming of a Facility
North Davis Renaming Correspondence
VII.c. Certification of First Interim Financial Report
Recommended Motion:

Approve the First Interim Financial Report for the fiscal year 2018-2019.


The governing board of school districts are required to certify, on the First Interim, that the district is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the district's probable cash within the County Treasury and the district’s unrestricted fund balances that will be available for meeting obligations.

It is projected that K-12 education will be funded at COLA (inflation) through the new Local Control Funding Formula (LCFF) barring any economic downturn. Going forward current economic projections will be significantly lower than the funding growth we have seen in past years.

The District’s current “positive” budget certification is based upon potential reductions to the current level of spending to maintain the State minimum required fund balance reserve (3% Reserve for Economic Uncertainties). The District needs to implement a plan to address deficit spending to reduce and eliminate our structural budget deficit by 2020-21. Future growth in State LCFF revenue will need to be used to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS) and deficit spending reduction. The District is reviewing options to address employee compensation in the near future through a parcel tax and/or expenditure reductions.

In January, the Governor will release the proposed State budget for 2019-20 and any recommendations for changing the current State budget for 2018-19. The budget specifics are unknown, however the outlook for increases in local school district finances remains cautious due to the State’s anticipation of a possible economic slowdown in the future. There are many competing priorities for increased State funding including the new “Local Control Funding formula”, funding a State budget reserve and funding for COLA and growth across other State programs.

Planning for these potential increases and the local accountability plan will proceed through February to June of next year.  The next budget submission will be the Second Interim in March 2019.

Financial Impact:

This becomes the revised approved budget that authorizes expenditures for all programs and departments.

a. First Interim Budget Summary 2018-2019
b. First Interim Budget Report 2018-2019
c. First Interim Budget 2018-2019
d. Yolo Common Message First Interim 2018-2019
e. FCMAT Fiscal Health Risk Analysis
f. FCMAT Indicators of Risk or Potential Insolvency
VII.d. Improving Employee Compensation
Recommended Motion:

Trustees will continue a discussion about placing a Parcel Tax for Employee Compensation Resolution slated for the November 3, 2020 ballot.


In order to close the compensation gap for all employees, the Board of Education and District staff are committed to the following actions:

  1. Improving efficient operations

  2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc)

  3. Committed to making Strategic Reductions

  4. Looking for ways to increase the amount of take-home dollars for employees

  5. Raising local revenue

The attachment(s) for this item will be provided closer to the Board of Education meeting date.

Quick Summary / Abstract:

No financial impact at this time. 

Parcel Tax Resolution Draft 2020

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

BOE Agenda Calendar 2018-19 Rev 12-13-18
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for January 17, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on December 14, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at

Published: December 14, 2018, 5:23 PM

The resubmit was successful.