Regular Meeting
Davis Joint USD
October 04, 2018 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (1 case) Confidential agenda item.
II.d. Public Employee Evaluation: Superintendent Confidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Bob Poppenga will lead those attending the meeting in a patriotic observance.

III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI.a. Approve Certificated Personnel Report No. 05-19
Recommended Motion:

Certificated Personnel Report No. 05-19 covers 1 Employment, 1 Temporary Employment, 11 Temporary FTE Increases and 2 Leaves of Absence.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report 05-19
VI.b. Approve Classified Personnel Report No. 05-19
Recommended Motion:

Classified Personnel Report No. 05-19 covers 3 Employments, 7 FTE Increases, 1 Transfer and possible addendum covering 20 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report 05-19
VI.c. Approval of Minutes
VI.d. Approve Cesar Chavez Elementary 2018-2019 Single Plan for Student Achievement (SPSA)
Recommended Motion:

Approve Cesar Chavez Elementary 2018-2019 Single Plans for Student Achievement (SPSA) which has been approved by the submitting sites' School Site Councils. 


Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a Single Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.”

The Single Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

1. Measure effectiveness of improvement strategies at the school; 
2. Seek input from school advisory committee; 
3. Reaffirm or revise school goals; 
4. Revise improvement strategies and expenditures; 
5. Recommend the approved Single Plan for Student Achievement to the governing board; and 
6. Monitor the implementation of the plan.

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Instructional Services Department at the District Office. The 2018-19 SPSA has been approved for implementation by the site's School Site Council.

Financial Impact:

As described in the plan.

2018-19 Site Plan Cesar Chavez
VI.e. Public Hearing and Approval of Resolution 24-19: Sufficiency of Instructional Materials
Recommended Motion:

Hold a Public Hearing on Adequacy of Instructional Materials.

Adopt Resolution 24-19: Textbooks and Instructional Materials Compliance as Presented. 


In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board.  The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119).

The community is invited to address the Board regarding Resolution 24-19 at a public hearing during the October 4, 2018 Board of Education meeting. 

Financial Impact:

Instructional materials are purchased using Local Control Funding Formula (LCFF) and lottery funds. These resources are specifically identified for the purchase of instructional materials. 

Resolution on Sufficiency of Textbooks or Instructional Materials October 2018
VI.f. California Department of Education Specific Waiver: Martin Luther King Jr. King High
Recommended Motion:

Approve Specific Waiver request.


The district is requesting that the State Board of Education renew the existing specific waiver regarding the mandated site council membership composition at Martin Luther King Jr. High.

Because King High is a small school with relatively few teachers and classified employees, it is difficult for these sites to meet the mandated Site Council membership composition requirements. This waiver allows for a reduction in the number of teachers and other site council members required to serve on each School Site Council, while retaining membership equity between staff and parents/students and continuing to provide appropriate oversight of the school’s programs and budget. The leadership of DTA, CSEA (as applicable) and each site’s School Site Council have approved the waiver request. The period of this request is July 2018 through June 2020.

Education Code 52863 establishes that any governing board, on behalf of a school site council, may request the State Board of Education to grant a waiver to a school when it finds that the failure to do so would hinder the implementation or maintenance of a successful school-based coordinated program.  If the State Board of Education approves a waiver request, the waiver shall apply only to the school or schools which requested the waiver and shall be effective for no more than two years.  The State Board of Education may renew a waiver request.

The 2016-2018 waiver is attached as an example of a completed waiver along with the form to be completed pending Board approval of the agenda item.

CDE Specific Waiver King 2016-18
Waiver application form
VI.g. Quarterly Report on Williams Uniform Complaints
Recommended Motion:

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.


The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarterly report is attached.  This form reflects only the required reporting elements.

Williams Uniform Complaints Quarterly Report
VI.h. Approve Sale of Surplus Property
Recommended Motion:
Staff recommends that the Board of Education authorize the Chief Business Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code.


Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, PC Assets Recovery and Disposal, Inc., who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.

Financial Impact:
No financial impact

DSHS Surplus
DSIS Surplus
DVCA HS Surplus
DVCA JHS Surplus
Harper Surplus
IPAB Surplus
King HS Surplus
MME Surplus
VI.i. Approval of Resolution No.23-19: Adoption of Expenditure Limit (GANN)
Recommended Motion:

Adopt Resolution No. 23-19 establishing the District's GANN Limit for the 2018-2019 fiscal year at $62,941,368 and the recalculated appropriation, which is subject to limit for the 2017-2018 fiscal year at $60,616,208.


Information in this section was updated on October 1, 2018.

In November 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts.  Using 1978-79 as a base year, subsequent years’ limits have been adjusted for: (1) an inflation increase, which is currently equal to the annual change in California per capita personal income, and (2) the change in population, which for school agencies is the change in ADA. 

The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.

DJUSD Resolution No. 23-19 establishes the District's GANN Limit for the 2018-2019 fiscal year at $62,941,368 and the recalculated appropriation limit for the 2017-2018 fiscal year at $60,616,208, per the attached calculations in the Unaudited Actuals Fiscal Year 2017-18 Form GANN.

Financial Impact:

No Fiscal Impact

a. Resolution 23-19 Gann Limit
b. Gann Form
VI.j. Ratification of Contracts and Agreements
Recommended Motion:

Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

A Touch of Understanding Agreement
Accent Matters Agreement
All West Coachlines Agreement - DHS Catalina Trip
All West Coachlines Agreement - DVCA Catalina Trip
All West Coachlines Agreement - Harper
All West Coachlines Agreement - Patwin
Amador Stage Lines Agreement - DHS
Blair's Water Services Agreement
Caltronics Business Systems Lease Agreement - Pioneer
Center for Effective Philanthropy, Inc., "Youth Truth" Agreement
Guided Discoveries, Inc. Agreement - DSHS
Guided Discoveries, Inc., Agreement - DVCA
La Quinta Inn & Suites Fresno - DHS
Millennium Termite & Pest Agreement
Recovery Happens Agreement - DHS and Holmes
Renaissance Agreement
Reno, Samantha Professional Services Agreement
RevTrak, Inc., D/B/A ConnexPoint Agreement
Sacramento Ballet Agreement
Villalobos, Mikael Professional Services Agreement
Washington Unified School District Agreement
VII.a. Yolo County Office of Education Alternative Education Program Update
Recommended Motion:

Receive presentation on the Yolo County Office of Education's Alternative Education Program.


Staff from the Yolo County Office of Education (YCOE) will provide a presentation to the Board on YCOE’s Alternative Education program.

Alternative Education Program Presentation
VII.b. Approval of 2017-2018 Unaudited Actuals Report
Recommended Motion:

Approve the 2017-2018 Unaudited Actuals Report


This report constitutes the final State required accounting of the Davis Joint Unified School District’s receipts and expenditures as of June 30, 2018. The Davis Joint Unified School District prepared this report using Generally Accepted Accounting Principles (GAAP) as outlined for use in school districts by the California School Accounting Manual (CSAM). The final ending fund balance for each Accounting Fund has been rolled forward to this year’s 2018-19 budget beginning balance and becomes the updated Board Approved Operating Budget for each Accounting Fund. 

In summary, the actuals met or exceeded the District projection for all funds.  The Total General Fund ending balance is better than projected due to program carryover and favorable variances in net special education costs. All variances, favorable or unfavorable will be reviewed and analyzed for future budget projections.

A copy of this report has been forwarded to the Yolo County Office of Education, Pursuant to Education Code 42100. It will be forwarded to the State of California as the official actuals for DJUSD and will be the source of financial information for the California Department of Education Ed-Data website.

The full report and analysis are included as online supporting documents and a complete paper copy is available for review at the District Office.

a. 2017-2018 Actuals Presentation
b. 2017-2018 Unaudited Actuals
VII.c. Summer School 2018 Report
Recommended Motion:
Hear a report on DJUSD Elementary and Secondary summer school programs from 2018.


This past summer DJUSD offered several Elementary and Secondary summer school programs across the District.

Elementary programs included SEAL at Marguerite Montgomery, Extended School Year for Special Education, Summer Bridge for Marguerite Montgomery students, Migrant Summer School for DJUSD students, and Power Up Reading for DJUSD students.  These programs focused on building foundational and comprehension literacy skills, math skills, community involvement, and providing enrichment opportunities.

Secondary programs included a "Jump Start" program at each Junior High School, High School Summer School at Davis Senior High School, Extended School Year for Special Education, and a Graduation Program at Martin Luther King High School.  These programs focused on building academic skills, school connections, and credit recovery toward graduation requirements.

These programs serve our students furthest from opportunity and create opportunities to build/maintain  academic skills and make graduation and college attainable.  These extended learning opportunities are important part of our work to close the achievement/opportunity gap.

Summer School Presentation

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

Board Agenda Calendar
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for October 18, 2018. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

Quick Summary / Abstract:

In compliance with the Brown Act regulations,Monica Roque legally posted this agenda on September 28, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at

Published: September 28, 2018, 5:49 PM

The resubmit was successful.