Regular Meeting
Davis Joint USD
August 02, 2018 6:00PM
Closed Session - 6:00 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616 Trustee Poppenga will participate by teleconference from 355 Chesterfield Center East, Chesterfield, MO

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. Public Employee Evaluation: Superintendent Confidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board President Tom Adams will lead those attending the meeting in a patriotic observance.

III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI.a. Approve Certificated Personnel Report No. 01-19
Recommended Motion:

Certificated Personnel Report No. 01-19 covers 19 Employments, 16 Temporary Employments and possible addendum covering 10 Employments. 

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report No. 01-19 (Revised 08-01-18)
Certificated Personnel Report No. 01-19 - Addendum A
VI.b. Approve Classified Personnel Report No. 01-19
Recommended Motion:

Classified Personnel Report No. 01-19 covers 5 Employments, 4 FTE Increases, 2 Promotions, 6 Resignations, 3 Partial Resignations and possible addendum covering 15 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report 01-19
VI.c. Approve 2018-2019 Agriculture Career Technical Education Incentive Grant
Recommended Motion:

Accept the 2018-2019 Agriculture Career Technical Education Incentive Grant provided through the California Department of Education.


The Agricultural Career Technical Education Incentive Grant provides local educational agencies (LEAs) with funds to improve the quality of their agricultural vocational education programs. The goal is to maintain a high-quality, comprehensive agricultural vocational program in California's public school system to ensure a constant source of employable, trained, and skilled individuals.

The California Department of Education, the Superintendent of Public Instruction, and the State Board of Education have strongly supported a comprehensive program of instruction in agriculture that integrates technical agriculture with strong academic foundations in core subjects. A successful agriculture education program must be based on three components: classroom instruction, Future Farmers of America (FFA) leadership activities, and Supervised Occupational Experience Projects. The Agricultural Education Vocational Incentive Grant Program provides support for agricultural education programs.  The program seeks to accomplish four major purposes:

  • Enable local education agencies to improve the curriculum for students enrolled in agricultural education programs through the development and implementation of (a) an integrated academic and vocational curriculum, (b) curriculum that reflects workplace needs and instruction, and (c) support services for special populations.
  • Increase the competence of future and current high school, middle grades, and regional occupational centers and programs agricultural education instructors in developing and implementing a new integrated curriculum, student and program certification systems, technical preparation strategies, and effective instructional methodologies.
  • Promote the development and use of curriculum, instructional materials, and instructional strategies that prepare students in all aspects of the agricultural industry and foster critical thinking, problem solving, leadership, and academic and technical skill attainment.
  • Increase linkages between secondary and post-secondary institutions offering agricultural education programs; between academic and agricultural educators; and among agricultural educators, the agricultural industry, professional associations, and local communities.

Benefits of agricultural education programs are:

  • Collaboration, articulation, and networking with all levels of delivery systems (elementary through post-secondary) for instructors
  • Supervised entrepreneurial and workplace learning experiences for students
  • Linkages and partnerships with business and industry for instructors and students
  • Professional development opportunities for teachers, administrators, and counselors
  • Curriculum development based on performance and content standards for instructors  
  • On-site technical assistance in programs for instructors and students
  • A foundation for students in the academic and technical skills necessary for career and personal success
  • Increased student leadership and interpersonal skills
  • An authentic assessment of knowledge, skills, and abilities through on-demand demonstrations and portfolios.

Financial Impact:

$15,172 to support Career Technical Education programs in agriculture as described in the grant.

Agriculture Career Tech Ed Grant
VI.e. Resolution No. 01-19: Authorization for Designated District Personnel to Sign Various Documents
Recommended Motion:

Approve Resolution No. 01-19 authorizing designated district personnel to sign various documents.


Education Code Section 4233 provides that the governing Board of each school district shall be responsible for filing or causing to be filed with the County Superintendent of Schools the verified signature of each person authorized to sign orders in its name.  No order on the funds of any school district shall be approved by the County Superintendent of Schools, unless the signatures are on file in his office. 

In order to strengthen controls and to facilitate and streamline the process of approval of various documents in the District, it is customary for school districts to designate persons in different positions for particular functions.  The recommended designees as outlined in the attached resolution will accomplish this objective.

Resolution 01-19: Authorization for Designated District Personnel to Sign Various Documents
VI.f. Approve Lease Purchase of Refrigeration Truck for Student Nutrition Services
Recommended Motion:

Approve purchase of a refrigerated truck for Student Nutrition Services to replace existing truck.


Student Nutrition Services has two refrigerated trucks, one to transport food from the Central Kitchen to the school sites, and one to transport food to the United Way accounts throughout the Sacramento-Auburn area.  The second truck has broken down multiple times in the last few years and has not be a reliable vehicle for food delivery. After researching several options, staff recommends a lease purchase for a used truck, at an estimated cost of  $80,000, paid over five years.  The price of the lease will be offset by the cost of repairing the existing truck.  The lease payments will be covered in the Student Nutrition Services yearly budget.

Financial Impact:

No impact to the general fund.

Navistar Capital Proposed Lease Agreement
VI.g. Approve Amendments to Board Policies and Bylaws
Recommended Motion:

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 


CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and superintendent and are recommended for Board approval.

BB 9012 Board Member Electronic Communication
BB 9121 President
BB 9220 Governing Board Elections
BB 9230 Orientation
BP 0000 Vision
BP 0400 Comprehensive Plans
BP 0460 Local Control and Accountability Plan
BP 0500 Accountability
BP 1312.1 Complaints Concerning District Employees
BP 1312.3 Uniform Complaint Procedures
BP 1325 Advertising and Promotion
BP 1340 Access to District Records
BP 2121 Superintendent's Contract
BP 3100 Budget
BP 3230 Federal Grants Funds (NEW)
BP 3260 Fees and Charges
BP 3280 Sale or Lease of District Real Property
BP 3513.3 Tobacco Free Schools
BP 3513.4 Drug and Alcohol Free Schools (NEW)
BP 3514 Environmental Safety
BP 3514.1 Hazardous Substances
BP 3516 Emergency Preparedness Plan
BP 3517 Facilities Inspection (DELETE)
BP 3550 Food Service/ Child Nutrition Program
BP 3551 Food Service Operations/Cafeteria Fund
BP 3553 Free and Reduced Price Meals
BP 3555 Nutrition Compliance Program
BP 4111 4211 4311 Recruitment and Selection
BP 4112.2 Certification
BP 4113 Assignment
BP 4119.11 4219.11 4319.11 Sexual Harassment
BP 4119.21 4219.21 4319.21 Professional Standards
BP 4127 4227 4327 Temporary/Athletic Team Coaches
BP 4140 4240 4340 Bargaining Units
BP 4151 4251 4351 Employee Compensation
BP 4200 Classified Personnel
BP 4312.1 Contracts
BP 5022 Student and Family Privacy Rights
BP 5030 Student Wellness
BP 5113 Absences and Excuses
BP 5113.1 Chronic Absence and Truancy
BP 5116.2 Involuntary Student Transfers (NEW)
BP 5117 Interdistrict Attendance
BP 5131.6 Alcohol and Other Drugs
BP 5131.62 Tobacco
BP 5132 Dress and Grooming
BP 5141.21 Administering Medication and Monitoring Health Conditions
BP 5144 Discipline
BP 5144.1 Suspension and Expulsion/Due Process
BP 6020 Parent Involvement
BP 6142.1 Sexual Health and HIV/AIDS Prevention Instruction
BP 6142.93 Science Instruction
BP 6142.94 History-Social Science Instruction
BP 6145 Extracurricular and Cocurricular Activities
BP 6153 School-Sponsored Trips
BP 6161.1 Selection and Evaluation of Instructional Materials
BP 6161.3 Toxic Art Supplies (DELETE)
BP 6162.5 Student Assessment
BP 6164.6 Identification and Education Under Section 504
BP 6170-1 Transitional Kindergarten
BP 6171 Title I Programs
BP 6173.2 Education of Children of Military Families
BP 6174 Education for English Learners
BP 7212 Mello Roos Districts
BP 7214 General Obligation Bonds
VI.h. Ratification of Contracts and Agreements
Recommended Motion:

Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

All West Coachlines Agreement - DSHS Football
Davis Schools Foundation Grant Agreement
Dignity Health Agreement
Granlibakken Tahoe Agreement - ATC
Granlibakken Tahoe Agreement - Jazz Choir
Granlibakken Tahoe Agreement - Madrigals
Hyatt Regency Agreement
ICANotes Agreement
Leadership Associates Agreement
Los Angeles County Office of Education Multimedia Services Agreement
Marin County Office of Education Agreement - Walker Creek NDE
Marin County Office of Education Agreement - Walker Creek Patwin
School Facility Consultants Agreement
Terris Barnes Walters Boigon Heath, Inc. Agreement
Tijerina, Roberto Agreement
Turnitin, LLC Agreements
YCOE Amendment to Memorandum of Understanding - Head Start
YSCTC Esparto Unified School District MOU
VII.a. Board of Education Trustee Vacancy
Recommended Motion:
  1. Determine which course of action (in accordance with Board Bylaw 9223 and Ed Codes 5091 and 5093) the Board of Education will pursue to fill the current Board seat.The two options available to fill the vacant seat are:1) Special Election or 2) Provisional Appointment.
  2. Should the Board determine a provisional appointment process is preferred, the Board will need to determine procedures for the process.


On July 1, 2018 a seat became vacant on the DJUSD Board of Education.  Per Board Bylaw 9223, the Board has 60 days to fil the vacant seat by either calling a special election or by provisional appointment.   The candidate who is elected or provisionally appointed to the vacant seat would serve until the seat is filled during the next regular election cycle, November 2018. 

Should the Board determine a provisional appointment process is the preferred course for filling the vacancy, staff has prepared a proposed timeline, application and process for the Board to consider.   

Financial Impact:

A special election would cost between $100k - $300k.  A provisional appointment would incur the cost of advertising the vacant seat in the local media.

1. Proposed Candidate Application and Timeline
2. Proposed Selection/Voting Process
3. Board Bylaw 9223: Filling Vacancies

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for August 16, 2018.  The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 

Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on July 27, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at

Published: July 27, 2018, 3:58 PM

The resubmit was successful.