In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 02-18 covers 1 Probationary Employment, 2 Temporary FTE Increases, 3 Leaves of Absence and possible addendum covering 7 Employments, 20 FTE Increases and 6 Leaves of Absence.

Classified Personnel Report No. 02-18 covers 12 Employments, 1 FTE Increase, 3 Promotions, 1 Correction, 3 Resignations, 1 Transfer and possible addendum covering 20 Employments, 1 FTE Increase, 10 Resignations, 10 Re-employments from Layoffs, and 10 Coaching Variable Services Agreements.

Approve Resolution No. 01-18: Teacher Certification

Approval of Resolution No. 01-18 will correctly authorize the assignment of one certificated staff member who is credentialed in a subject area other than the core academic subject area included in their teaching assignment this year.  The use of the resolution approach is the appropriate action allowed by the Education Code that authorizes various options for staffing, departmentalized classes, including the assignment of a teacher in a position which he/she is not credentialed.  A local district is permitted to examine the background of teachers who have the training and experience to competently teach students in areas where the teacher has developed the requisite skills and knowledge.  The teacher covered by this resolution has at least 18 semester units or nine upper division units or graduate work in the subject in which he/she is being assigned to teach.

Approve Resolution No. 03-18 determining to spend the monies received from the Education Protection Account per the attached reports.

In November 2012, the voters approved Proposition 30, a State tax measure to bolster the revenue sources of the State budget that declined from the economic crisis.  This tax allowed the State to stabilize funding to K-12 education which included maintaining annual base revenue apportionments and reducing funding deferrals (late payments of apportionments, IOU’s). These funds are allocated through a new source named the Education Protection Account.

This is a statutory requirement to receive the apportioned funds that are approximately $10 million for DJUSD and $800 thousand for Da Vinci Charter Academy.

Approve the Memorandum of Understanding between NORCAL Bears Travel Baseball Club (NCB) and Davis Joint Unified School District.

The NORCAL Bears Travel Baseball Club (NCB) has had discussions with District staff regarding NCB providing labor and materials to improve the Holmes Junior High School Baseball Field.  This includes, but not limited to, a pitcher’s mound, infield dirt mix and grass surfacing, base sleeves and bases, and dugout fencing, to make the field a viable and playable field in exchange for permission for NCB to practice and play home games/events at the site. 

Pursuant to District Board Policy 3290, the Board may accept gifts, money, or property on behalf of the District pursuant to any terms and conditions as agreed to by the Board. NCB has voluntarily offered to provide as a gift to the District the labor, materials and services to perform work at the Holmes Jr. High School baseball field. NCB accepts full responsibility for all fees, costs and expenses. 

Legal has reviewed and approved the agreement. It is recommended that the Board approve the Memorandum with the NCB. This MOU Agreement is a Category Exempt Project under the California Environmental Quality Act.

• Receive Status Financial Update Report related to Project Contingency Use on the HVAC Replacement Project - Phase I.
• Approve Change Order No. 1 for additional scope not included during project bidding that is in excess of the established Project Contingency for Owner Requested Changes above Contract Scope.

On January 17, 2017, the Governing Board accepted the bid proposal submitted by Cooper Oates Air Conditioning, Inc. (COAC) and authorized staff to execute a construction agreement to complete the work described in HVAC and Controls Replacement Project – Phase I for a total cost of $1,510,412 that included a $40,000 project contingency. 

During the course of construction, it was apparent that the District missed five HVAC units on the Valley Oat Campus during bidding.  The District issued an Immediate Change Directive (ICD) to COAC to begin pricing out the costs to include this scope of work.  On June 14, 2017, COAC presented a cost to $62,549 to complete the additional scope of work, which exceeded the available project allowance.  This unforeseen change is not uncommon; however, Board Approval is required to approve funds above the previously authorized amount to complete the scope of work and maintain the overall intent of the project. The total value of Change Order No. 1 is $62,549 for the scope described in ICD No. 1 to be funded from the Deferred Maintenance Funding Account (COP’s Borrowing).  As the results of this Change Order, the new construction value for the HVAC and Controls Replacement – Phase I increased from $1,510,412 to $1,572,961.

Presently, the current project contingency balance is $33,551 and is expected to be sufficient to complete the remaining work described in the project scope. The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

The original awarded value to Cooper Oates Air Conditioning Inc. for the HVAC and Controls Replacement Project – Phase I of $1,510.412 increases by $62,549 establishing a new total Project cost of $1,572,961, which includes $40,000 of previously Board approved project contingencies. The entire project costs are being funded by Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund.

Approve the Notice of Completion for HVAC & Controls Replacement Project – Phase I (PN 16-24) at Four Sites.

On January 19, 2017, the Board accepted the bid proposal submitted by Cooper Oates Air Condition, Inc. and authorized the execution of contract agreements, and other acts relating to the HVAC and Controls Replacement Project – Phase I (PN 16-24) at Four Sites. The contract award value for this project was $1,510,412 that included $40,000 in project contingency. In addition, on August 17, 2017, the Board is being asked to approve Change Order No. 1 for $62,549 for additional scope of work at Valley Oak (Five HVAC Split Units missed during bidding) increasing the total contract value to $1,572,961.

Cooper Oates Air Conditioning, Inc. has completed their contractual responsibilities, including punch list and turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for HVAC & Controls Replacement Project – Phase I (PN 16-24) at Four Sites.

This project was fully funded by the Deferred Maintenance program, paid for by COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to other additional work not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $11,034. The final cost for the HVAC & Controls Replacement Project – Phase I (PN 16-24) at Four Sites is reduced by $28,966 for a final project cost of - $1,543,995.

Approve the Notice of Completion for Carpet Replacement Project at Davis High School – Library (PN 16-37)

On May 18, 2017, the Board accepted bid proposals submitted by DFS Flooring, Inc. and authorized the execution of contract agreements, and other acts relating to the Carpet Replacement Project at Davis High School. The contract award value for this project was $18,944 which included $5,000 in project contingency. 

DFS Flooring, Inc. has completed their contractual responsibilities, including punch list and have turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Carpet Replacement Project at Davis High School – Library (PN 16-37).

This project was a fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $1,475. The total cost for the Carpet Replacement Project is reduced by $3,525 for a final project cost of - $15,419.

Approve the Notice of Completion for Visitor Bleacher Project at Davis High School – (PN 15-11RB)

On June16, 2016, the Board accepted the bid proposal submitted by Schultz Industries, Inc. (DBA Sturdisteel Company.) and authorized the execution of contract agreements, and other acts relating to the Visitor Bleacher Project at Davis High School. The contract award value for this project was $353,500 that included $30,000 in project contingency. 

Sturdisteel Company has completed their contractual responsibilities, including punch list and has turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Visitor Bleacher Project at Davis High School – (PN 15-11RB.

This project was fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to additional scope of work not awarded during the project bid period, work was performed to complete these items utilizing the project contingencies totaling $13,804. The total cost for the Visitor Bleacher Project is reduced by $16,196 for a final project cost of - $337,304.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from June 1, 2017 to June 30, 2017 and July 1, 2017 to July 31, 2017.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from June 1, 2017 to June 30, 2017 and July 1, 2017 to July 31, 2017.

The 2017-18 State Budget was approved and signed by the Governor on June 27, 2017. There were minimal major changes in the approved State budget amount and the only major change was funding of the One-time Discretionary Grant in 2017-18 versus 2018-19.   

In summary, the current year continues funding increases however the rate of annual State funding growth is slowing down as we approach full funding for the LCFF and the funding increases are not keeping up with mandatory cost increases. The District will need to continue to be cautious in spending decisions as we balance any employee compensation, educational plans (LCAP), and deficit spending levels going forward.

Adopt Resolution No. 04-18 as presented.

This is an annual, routine required action of the Board.  The Debt Repayment Plan assumes receipt of revenues from this revenue source. 

The tax rate for Community Facilities District No. 1 was set at the Board of Education meeting on June 29, 2017.  This is the official step to adopt the resolution to direct the county to levy and collect the tax.

$5,167,778 total tax revenue for 2017-2018.

Adopt Resolution No. 05-18 as presented.

This is an annual, routine required action of the Board.  The Debt Repayment Plan assumes receipt of revenues from this revenue source. 

The tax rate for Community Facilities District No. 2 was set at the Board of Education meeting on June 29, 2017.  This is the official step to adopt the resolution to direct the county to levy and collect the tax.

$3,593,220. tax revenue for 2017-2018.

Adopt Resolution No. 06-18 as presented.

This is an annual, routine required action of the Board.  The 2017-2018 budget is dependent on this tax revenue. 

The tax rate for Measure H was set at the Board of Education Meeting on June 29, 2017.  This is the official step to adopt the resolution to direct the county to levy and collect the tax.

$9,715,400 total tax revenue for 2017-2018.

Receive an enrollment update from staff regarding DJUSD 2017-2018 elementary and secondary enrollment.

The Davis Joint Unified School is currently working to determine the prospective enrollment process for the 2017-18.  Based on the latest enrollment information, staff will provide the Board and community a 2017-18 enrollment update. These preliminary numbers reflect students rolling up from one grade to the next and do not reflect new transitional kindergarten/kindergarten enrollment, overflow placements, intra-district or new inter-district requests.   

Enrollment and staffing is changing daily so up to date numbers will be attached to this presentation on the day of the meeting to best reflect the most accurate numbers.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on August 11, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.