In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 20-17 covers 2 Probationary Employments, 2 Temporary Employments, 1 Leave of Absence, 2 Resignations, 1 Coaching Variable Services Agreements and possible addendum covering 10 Employments, 5 Leave of Absence and 5 Resignations. 

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report No. 20-17 covers 1 Employment, 4 Resignations, 13 Coaching Variable Services Agreements and possible addendum covering 10 Employments, 5 Resignations, 15 Re- employment from Layoffs, and 10 Coaching Variable Services Agreements, 

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Accept the proposed Board Policy and Bylaw amendments as a first reading, waive the second reading, and approve the revised Board Policies and Bylaws as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.

• BP 3314 Payment for Goods and Services
• BP 3270 Sale and Disposal of Books, Equipment and Supplies
• BP 3515.5 Sex Offender Notification
• BP 5146 Married/Pregnant/Parenting Students
• BP 4040 Employee Use of Technology
• BP 6163.4 Student Use of Technology
• BB 9214 Attorney
• BB 9310 Board Policies
  

Approve the use of Educator Effectiveness to support professional growth in our Local Control and Accountability Plan and our Strategic Plan.

As a condition of receiving Educator Effectiveness funds, a school district, county office of education, charter school, or state special school is required to:

1. Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board of the school district or county board of education, or governing body of the charter school, before its adoption in a subsequent public meeting.
2. On or before July 1, 2018, report detailed expenditure information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, or paraprofessional educators that received professional development.

Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators. Funds can be expended for any of the following purposes:

1. Beginning teacher and administrator support and mentoring, including, but not limited to, programs that support new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing and pursuant to Section 44259 of the Education Code.
2. Professional development, coaching, and support services for teachers who have been identified as needing improvement or additional support by local educational agencies.
3. Professional development for teachers and administrators that is aligned to the state content standards adopted pursuant to Sections 51226, 60605, 60605.1, 60605.2, 60605.3, 60605.08, 60605.11, 60605.85, as that section read on June 30, 2014, and 60811.3, as that section read on June 30, 2013, of the Education Code.
4. To promote educator quality and effectiveness, including, but not limited to, training on mentoring and coaching certificated staff and training certificated staff to support effective teaching and learning

This item was presented to the Board of Education on June 12, 2017.  Through an inclusive process which included a range of stakeholders, our Strategic Plan and Local Control and Accountability Plan included specific steps for professional growth.  Educator Effectiveness were used to support these plans.

$672,652 which has been used to support the implementation of our Local Control and Accountability Plan and our Strategic Plan.

Approve staff recommendation for 2017-2018 course name change. 

Staff is recommending the change of a course name for the previously approved Integrated Math III Honors at the recommendation of the University of California Office of the President (UCOP).  UCOP will not approve this course as an Honors course because the course covers material that is within the standards expected from high school graduates on a college trajectory.  Taking this course as an acceleration course allows DJUSD students to take Calculus while still in high school and to receive Honors credit for completing the AP courses of Calculus AB and/or Calculus BC. 

Changing the name to Accelerated Integrated Math III allows staff to change the course title and resubmit the course for approval to UCOP.  Counseling and teaching staff will need to communicate to students who are enrolled for the course this fall that they will not receive Honors credit.

There is no financial impact. 

Approve 2017-2018 Single Plans for Student Achievement (SPSA) which have been approved by the submitting sites' School Site Councils. 

Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a Single Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.”

The Single Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

1. Measure effectiveness of improvement strategies at the school; 
2. Seek input from school advisory committee; 
3. Reaffirm or revise school goals; 
4. Revise improvement strategies and expenditures; 
5. Recommend the approved Single Plan for Student Achievement to the governing board; and 
6. Monitor the implementation of the plan.

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Educational Services Department at the District Office. The 2017-18 SPSAs have been approved for implementation by each site's School Site Council.

Approve the Consolidated Application for Funding 2017-18 Categorical Aid Programs.

The Consolidated Application is used by the California Department of Education to distribute categorical funds from the various federal programs to school districts, charter schools and county offices throughout California. LEAs annually submit the Consolidated Application to document participation in categorical programs and to provide assurances that the LEA  will comply with the legal requirements of each program. Part I of the Consolidated Application includes the application for funding of the following programs: 

FEDERAL PROGRAMS:

• Title I, Part A Basic Grant
• Title II, Part A Teacher Quality
• Title III, Part A LEP Students
• Title III, Part A Immigrant Students

Part II of the Consolidated Application contains the LEA's entitlements for each funded program. Part II will be submitted in Spring 2018. Out of each federal program entitlement, LEAs allocate funds for programs operated at the school sites, programs operated by the LEA, and indirect administrative costs.

As required by law, the District English Learner Advisory Committee (DELAC) was apprised of the contents of the application at the DELAC meeting on May 23, 2017. In the month of June representatives of private, non-profit schools submitted notification regarding their schools' interest in participating in one or more of the federal programs. The Consolidated Application will be fully certified for submission to the California Department of Education upon approval by the Board of Education.

Estimated allocations:

Title I (Free and Reduced Lunch counts): $418,700.

Title II (Professional Development)  - $184,000

Title III (Immigrant): $80.70/student.  Estimate 378 students.

Title III (English Learner Student Program): $93.37/Student. Estimate 890 students.

Final allocations will be determined once student enrollment and demographics are submitted to the California Department of Education in the fall.

Approve a resolution authorizing the district to enter into a contract with the California Department of Education for the purpose of state preschool services; and authorize the designated personnel to sign contract documents; and approve the California Department of Education California State Preschool Program Contract for 2017-2018 .

The California Department of Education will provide funding for staffing, instructional materials and supplies for the California State Preschool Program.

This contract encumbers $414,701 of state funds for our state preschool.  The district is awarded funds based on attendance.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

Approve the Job Descriptions for the following positions:

Director of Elementary Education and School Leadership

Director of Secondary Education and School Leadership

Director of English Learner, Immersion and World Language Programs

The Superintendent is reorganizing the Instructional Services Department to better achieve the goals of the district. This reorganization is cost neutral and composed of the following changes:

Eliminate the Manager of Student Achievement position (1.0 FTE - $100k)

Eliminate the Multi-Tiered Systems of Support position (.5 FTE -$42k – unfilled in 2016-17)

Eliminate the Technology Coordinator positon (1.0 FTE - $85k)

Create a Director of Elementary Education and School Leadership (1.0 FTE - $117k)

Create a Director of Secondary Education and School Leadership (Transition Troy Allen from current position to this position – no additional cost)

Create a Director of English Learner, Immersion and World Language Programs (Transition Ricardo Perez from current position to this position - $10K)

Create a Communications Specialist (.5 FTE - $25k)

Create a Database Analyst position (1.0 FTE - $50k)

Increase the Associate Superintendent of Instructional Services salary to be regionally competitive (up to $25k depending on successful candidate)

The reorganization of Instructional Services is projected to be cost neutral.

Approve the CSEA Salary Schedule effective July 1, 2017, as presented.

No financial impact at this time.

Approve the Certificated Salary Schedules effective July 1, 2017, as presented.

Approve the Yolo-Solano Teacher Induction and Intern Program Administrative Salary Schedule 2017-2018, as presented.

No financial impact at this time.

Approve the Administrative Leadership Team and Confidential salary schedules effective July 1, 2017, as presented.

Receive the Da Vinci Charter Academy Local Control Accountability Plan

Da Vinci staff has engaged in broad and expansive work toward assessing teacher and counselor planning, facilitation, and student outcomes. This work is ongoing, but consistently happens in in the DaVinci August retreat, through professional development each Wednesday, and by virtue of distributing leadership to lead a whole community reflection, evaluation, and feedback loops. When possible the drive is to lead parallel conversations with staff, parents, and students as the intent is to have a diverse stakeholder group reflect, analyze, and inform actions plans. Several times throughout the year (fall, winter, and spring) DaVinci holds parent evenings to look at data or learning specific to Youth Truth results, New Tech Network survey results, or staff led dialogue, about areas of need that present. These were followed with student focus groups throughout the spring. This feedback was shared with staff. This year's driving question was "What is the ideal educator?" and need to knows and self-assessment were based upon answers to this key question.

Da Vinci parents have engaged through broad and varied mechanisms specifically designed to be inclusive of a wider voice. DaVinci administration and parents partnered to create multiple digital surveys after parent specific events to seek feedback, used the strong Booster Club, Advisory group, as well as focus groups designed to focus on data (CHKS, Youth Truth, academic data, etc.). Additionally, DaVinci staff designed intentional opportunities in partnership with the DaVinci Boosters for parent learning to create additional opportunities for leadership and feedback.

Da Vinci student representatives have engaged in broad and expansive work toward assessing planning, facilitation, and outcomes alongside staff. They are consistently invited and valued when this work happens in August retreat, through professional development, and by virtue of distributing leadership to lead a whole community reflection, evaluation, and feedback loops - this is inclusive of attending all Wednesday morning collaboration and professional development. Additionally, students provide feedback through CHKS, Youth Truth, and multiple NTN surveys. In Winter and Spring, students are lead through deliberate focus groups specific to feedback received on those surveys and growth in the stated goals: fidelity to PBL, connectivity to adults and community, rigorous education, support of personal goals.

Charter Schools are required to submit their Local Control Accountability Plan to the authorizing agency the with the following expectations: 

On or before July 1, 2014, and each year thereafter, a charter school must update the goals and annual actions to achieve those goals identified in its charter. The annual update shall be developed using the template adopted by the State Board of Education and shall include all of the following:

A review of progress toward the goals; an assessment of effectiveness of the specific actions described in the charter toward achieving the goals; and a description of changes to the specific actions the charter school will make as a result of the review and assessment.

Charter schools are not required to hold a public hearing for their LCAP and are not required to have their governing board formally approve their LCAP at a public meeting. In addition, a charter school is not required to hold a public hearing or a public meeting for approval of their budget.

All of the references within the Education Code regarding these requirements refer specifically to school districts, with no reference to charter schools. The only requirements for charter schools with regard to the LCAP and their budget are that they prepare and submit both documents to their chartering authority and their county office of education by July 1 each year.

As described in the Da Vinci Charter Academy LCAP.

The Davis Schools Foundation continues to generously support important and needed programs in the DJUSD and will again fund instructional aides at the elementary school sites, counseling services at the secondary schools and support for technology for students in the 2017-2018 school year.   The combined total of the grant award is $140,000. 

Accept the gifts totaling $35,123 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $35,123, which have been received by the District since the June 12, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Approve the Davis Joint Unified School District Local Control Accountability Plan.

By July 1, 2017 DJUSD is required to complete and submit its Local Control Accountability Plan to Yolo County Office of Education (YCOE).  On June 12, 2017 DJUSD held a Public Hearing for the Local Control Accountability Plan.  Tonight the plan is coming back to the Board of Education for approval.

The financial impact is described in the DJUSD 2017-18 Budget Adoption that is also scheduled for approval on June 22.

Approve the 2017-2018 District Adoption Budget as presented including fund balance reserve report and 2016-17 Budget Revision (Estimated Actuals).

The Public Hearing for the 2017-2018 District Adoption Budget was held on June 12, 2017. The budgets were completed based on the latest information available to date. For the current year, 2016-2017 budgets were revised to project estimated actual revenues and spending. For 2017-2018, the proposed budget contains projected funding for LCFF growth that calculates to $1.5 million of ongoing new funding next year. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures
• Step and Column employee annual salary increases
• State pension cost increases (STRS and PERS employer rates)
• LCFF supplemental student programs (LCAP specific)
• Class sizes
• Restricted maintenance
• Local Programs
  • Instructional materials adoption (One-time)
    • English language arts
    • English language development

The Adoption Budget is built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from State funding over this same period and the District will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the structural budget deficit.

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs, State revenues could drop below prior-year levels and cuts to education could be on the table again.  Fiscal caution is advised.

A Final State Budget update including impacts to the district budget will be reported at the first Board meeting in August.

The Superintendent is currently conducting a search to fill the position of the Associate Superintendent of Instructional Services.  It is anticipated the final steps of the hiring process will conclude the week of June 19.  If a successful candidate is recommended to the Board on June 22, the employment contract for the new Associate Superintendent of Instructional Services will be finalized during Closed Session and made available prior to Open Session on Thursday evening. 

The Superintendent will provide an update on four questions posed to parents, students, employees, volunteers, and other stakeholders that make up the Davis Community over the course of the school year.  Those questions were:

1. What is something great going on in our District?

2. What is something that could stand a second look?

3. What is something new you would like to see us try?

4. And imagine what your dream headline about the District would be five years from now?
   
   

N/A

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on June 16, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.