In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 19-17 covers 3 Probationary Employments, 1 Temporary Employment, 5 Partial Leaves of Absence, 1 Promotion, 2 Partial Resignations, 2 Resignations and 1 Retirement.

Classified Personnel Report No. 19-17 covers 3 Employments, 1 Promotion, 2 Resignations, 2 Partial Resignations, 2 Retirements and 1 Transfer.

Accept the proposed Board Policy and Bylaw amendments as a first reading, waive the second reading, and approve the revised Board Policies and Bylaws as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.  

• 3311                                 Bids
• 3541.2                              Transportation for Students with Disabilities
• 3553                                 Free and Reduced Price Meals
• 3580                                 District Records
• 4030                                 Nondiscrimination in Employment
• 4112.21                            Interns
• 4112.24                            Teacher Qualifications Under NCLB (DELETE)
• 4117.13 and 4317.13       Early Retirement Options
• 6142.7                              Physical Education and Activity
• 6152                                 Class Assignment
• 6162.51                            State Academic Achievement Tests
• 6164.2                              Guidance/Counseling Services
• 6200                                 Adult Education
• 9250                                 Remuneration, Reimbursement
• 9260                                 Legal Protection
• 9270                                 Conflict of Interest
• 9312.1                              Complaints Concerning Board Members
• 9321                                 Closed Session Purposes and Agendas
• 9323                                 Meeting Conduct
• 9323.2                              Actions by the Board
• 9324                                 Minutes and Recordings
• 9400                                 Board Self-Evaluation

Resolution 42-17 must be adopted in order to certify the Request for Allowance of Attendance Because of Emergency Conditions at the Children’s Center including the California State Preschool Program (CSPP 6640).

Despite staff efforts to deep-clean the Valley Oak Preschool Programs, we continued to see cases of Norovirus at the site during the week of May 22, 2017.  Because of the smaller enrollment numbers (less than 100 students), over forty percent of staff and students at the preschools reported symptoms in the last three weeks.  In consultation with the Yolo County Health Department, the decision was made to close the preschool wing of the Valley Oak campus to all programs on Friday, May 26 and reopen on Tuesday, May 30, 2017. The programs impacted included: California State Preschool; DJUSD Fee-Based Preschool; Special Education Preschool, Yolo County Office of Education Head Start, and the Adult Living Skills.

Approve the appointment of the Superintendent's designee's Jeff Lorenson, William Brown and Tom McHale as the District's CIF Representatives for the 2017-2018 School Year.  

Each year the Board must appoint the District representatives to the Sac-Joaquin Section of the California Interscholastic Federation (CIF).  The Superintendent designates staff to fill these roles, which are the high school principal and two selected high school staff members, 

The California Interscholastic Federation Form with the 2017-2018 Designation of CIF Representatives to the league is attached. 

There is no financial impact.

Accept the bid of Western Engineering Contractors, Inc. for the Parking Lot Improvement Project specified in the District’s Project No. 16-28 located at Emerson Jr. High School and award the contract to Western Engineering Contractors, Inc. for Base bid plus Add Alternate Nos. 2 & 4 in the amount of $ 915,379.

The work associated with Parking Lot Improvement Project for Emerson Jr. High School includes the removal of existing asphalt concrete, trees and other parking lot related structures.  The proposed improvements include: new asphalt concrete paving, sidewalks, and relocates the existing ADA parking stalls. In addition, a new bike parking area, trees, and minor storm drainage structures will be included in this effort. This Project will restore the staff and visitor parking lot to a safe condition and provide separate bike access to the school.

A Notice Inviting Bids for the project was published on May 17 and 21, 2017 for base bid plus four additive alternates with a bid submittal deadline of June 5, 2017 at 2:00 PM.  A total of eight prospective bidders attended the Mandatory pre-bid walk through conducted on May 23, 2017. The District received a total of three bids at the bid opening with the all bids evaluated for conformance with the bid requirements.  A “Blind Bid” process was used to evaluate scope and pricing of Base bid plus additive bid alternates.  This process ensures a non-bias selection of the low bidder based strictly on price.  In review of all bid proposals, the bid proposal submitted by Western Engineering Contractors, Inc. was determined be apparent low bidder in all combinations of bid scenarios.  Staff has determined that awarding the Base Bid (Emerson Jr. High School) and Additive Alternates Nos. 2 Concrete Walks and 4 Paving at Operations Yard to Western Engineering Contractors was within the established Deferred Maintenance budgets with a total value of $915,379 which includes a $50,000 contingency allowance.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project will be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Award value is $915,379 for Base bid price, including project contingency of $50,000 and Add alternates Nos. 2 & 4.   

This lease is for a refresh of six computer labs in the Davis Joint Unified School District.  The District Technology Advisory Committee met and reviewed options and pricing for new devices to be assigned in summer of 2017. Labs will be refreshed every four years (via leasing) to maintain optimal instructional tools for teaching and learning. 

As part of the Parcel Tax Measures, each Board member nominates one person each year to sit on the Parcel Tax Oversight Committee for a two-year term.  Vacancies have been created as the terms of committee members have expired.  

The following Board Members have nominated new/continuing members to the committee:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from April 1, 2017 to April 30, 2017 and May 1, 2017 to May 31, 2017.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from April 1, 2017 to April 30, 2017 and May 1, 2017 to May 31, 2017.

Accept the gifts totaling $47,555.58 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $47,555.58, which have been received by the District since the June 1, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Hold a Public Hearing for the Local Control Accountability Plan (LCAP) in preparation for the final presentation to the Board of Education that is scheduled for June 22, 2017.

In order to incorporate collective priorities, staff will review the LCAP goals, actions, and services which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.

LCAP Goals:

• All students will engage in a high quality 21st Century exemplary education supported by a rigorous curriculum, conducive learning environments and collaborative staff.  (Conditions of Learning). 
• All students will benefit from high quality 21st Century instruction and engaging curriculum guided by staff collaboration focused on closing the achievement gap (Pupil Outcomes).
• All students will have equal opportunity to learn in a culturally responsive and inclusive environment that is physically and emotionally safe and informed by the relationships with parents and community partners (Engagement).

The 2017-18 plan will also incorporate the Three Core Strategies (Professional Learning Communities, Formative Assessment, and High Expectations) described in the Board of Education Workshop on March 20, 2017.  The LCAP will also continue to provide supports through a variety ongoing supports and services for English Language Learners, Low Income Students, and Foster Youth.

Finally, the 2017-18 LCAP will provide increased English Language Specialists time supported out of our supplemental funding and will prioritize the implementation of the English Language Arts/English Language Development programs in TK- eighth grade with a particular focus to support our underserved populations and close the achievement gap.

As aligned with the district budget.

Review and hold public hearing for the 2017-2018 District Adoption Budget as presented, including fund balance reserve report and 2016-2017 Budget Revision (Estimated Actuals).

The budgets were completed based on the latest information available to date. For the current year, 2016-2017 budgets were revised to project estimated actual revenues and spending. For 2017-2018, the proposed budget contains projected funding for LCFF growth that calculates to $1.5 million of ongoing new funding next year. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures
• Step and Column employee annual salary increases
• State pension cost increases (STRS and PERS employer rates)
• LCFF supplemental student programs (LCAP specific)
• Class sizes
• Restricted maintenance
• Local Programs
  • Instructional materials adoption (One-time)
    • English language arts
    • English language development

The Adoption Budget is built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from State funding over this same period and the District will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the structural budget deficit.

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs, State revenues could drop below prior-year levels and cuts to education could be on the table again.  Fiscal caution is advised.

Staff will present a summary report of the proposed Adoption Budget.

Hear a presentation on the use of Educator Effectiveness funds.

As a condition of receiving Educator Effectiveness funds, a school district, county office of education, charter school, or state special school is required to:

1. Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board of the school district or county board of education, or governing body of the charter school, before its adoption in a subsequent public meeting.
2. On or before July 1, 2018, report detailed expenditure information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, or paraprofessional educators that received professional development.

Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators. Funds can be expended for any of the following purposes:

1. Beginning teacher and administrator support and mentoring, including, but not limited to, programs that support new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing and pursuant to Section 44259 of the Education Code.
2. Professional development, coaching, and support services for teachers who have been identified as needing improvement or additional support by local educational agencies.
3. Professional development for teachers and administrators that is aligned to the state content standards adopted pursuant to Sections 51226, 60605, 60605.1, 60605.2, 60605.3, 60605.08, 60605.11, 60605.85, as that section read on June 30, 2014, and 60811.3, as that section read on June 30, 2013, of the Education Code.
4. To promote educator quality and effectiveness, including, but not limited to, training on mentoring and coaching certificated staff and training certificated staff to support effective teaching and learning

This item will come back to the Board of Education on the Consent Calendar on June 22, 2017 for approval.

$672,652 which has been used to support the implementation of our Local Control and Accountability Plan and our Strategic Plan.

Review 2017-2018 Single Plans for Student Achievement (SPSA) which have been approved by the submitting sites' School Site Councils.  No action is necessary at this time.  This item will come back to the Board for approval on June 22, 2017.  

Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a Single Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.”

The Single Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

1. Measure effectiveness of improvement strategies at the school; 
2. Seek input from school advisory committee; 
3. Reaffirm or revise school goals; 
4. Revise improvement strategies and expenditures; 
5. Recommend the approved Single Plan for Student Achievement to the governing board; and 
6. Monitor the implementation of the plan.

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Educational Services Department at the District Office. The 2017-18 SPSAs have been approved for implementation by each site's School Site Council.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on June 9, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.