Recognize DJUSD students for their outstanding achievements.

The Board will recognize the following students and programs for their achievements:

• Citrus Circuits Robotics Team

• National High School Journalist of the Year

• National Online Pacemaker Award:  Bluedevilhub.com

• Congressional Artist Winner(s) 

• Davis City  Council Thong Hy Hunyh Young Humanitarian Awards 
  

• DHS Championship

• Field Hockey

• Girls Water

• Girls Cross County

• Girls Soccer

• Girls Swimming

• Boys Golf

• Girls Track and Field 
  

•   Race and Social Justice Program 

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 18-17 covers 2 Conversions from Temporary to Probationary, 10 Probationary Employments, 1 Temporary Employment, 1 FTE Increase, 1 Temporary FTE Increase, 1 Leave of Absence, 2 Partial Leaves of Absence, 1 Promotion, 3 Resignations, 5 Retirements, 4 Coaching Variable Services Agreements and possible addendum covering 15 Employments.

Classified Personnel Report No. 18-17 covers 2 Employments, 2 Promotions, 8 Resignations, and 16 Coaching Variable Services Agreements.

Approve the job description for the School Social Worker.

A copy of the School Social Worker job description is attached. There has not been a Board approved job description in place for this position. This job description for the School Social Worker was developed in conjunction with DTA and the Director of Student Services after a review of similar job descriptions in several regional districts.

There is no financial impact from the creation of this job description.

Approve the job description for the School Counselor position.

A copy of the School Counselor job description is attached.  There has not been a Board approved  job description in place for this position.  This job description for the School Counselor  was developed in conjunction with DTA and the Director of Student Support Services after a review of similar job descriptions in several regional districts.

There is no financial impact from the creation of this job description.

Approve the Tentative Agreements between the Davis Joint Unified School District and the Davis Teachers Association as presented.

The District and the Davis Teachers Association have reached Tentative Agreements as shown on the attached documents.  The agreements were ratified by the DTA membership on February 24, 2017.

To finalize the agreement, the Board also needs to approve the agreement.

The agreement does not represent an increase in general fund expenditures in addition to the 2% on-going salary increase bargained and ratified in 2015 for the 2016-17 school year.

Accept the 2017-2018 Agriculture Career Technical Education Incentive Grant provided through the California Department of Education.

The Agricultural Career Technical Education Incentive Grant provides local educational agencies (LEAs) with funds to improve the quality of their agricultural vocational education programs. The goal is to maintain a high-quality, comprehensive agricultural vocational program in California's public school system to ensure a constant source of employable, trained, and skilled individuals.

The California Department of Education, the Superintendent of Public Instruction, and the State Board of Education have strongly supported a comprehensive program of instruction in agriculture that integrates technical agriculture with strong academic foundations in core subjects. A successful agriculture education program must be based on three components: classroom instruction, Future Farmers of America (FFA) leadership activities, and Supervised Occupational Experience Projects. The Agricultural Education Vocational Incentive Grant Program provides support for agricultural education programs.  The program seek to accomplish four major purposes:

• Enable local education agencies to improve the curriculum for students enrolled in agricultural education programs through the development and implementation of (a) an integrated academic and vocational curriculum, (b) curriculum that reflects workplace needs and instruction, and (c) support services for special populations.
• Increase the competence of future and current high school, middle grades, and regional occupational centers and programs agricultural education instructors in developing and implementing a new integrated curriculum, student and program certification systems, technical preparation strategies, and effective instructional methodologies.
• Promote the development and use of curriculum, instructional materials, and instructional strategies that prepare students in all aspects of the agricultural industry and foster critical thinking, problem solving, leadership, and academic and technical skill attainment.
• Increase linkages between secondary and post-secondary institutions offering agricultural education programs; between academic and agricultural educators; and among agricultural educators, the agricultural industry, professional associations, and local communities.

Benefits of agricultural education programs are:

• Collaboration, articulation, and networking with all levels of delivery systems (elementary through post-secondary) for instructors
• Supervised entrepreneurial and workplace learning experiences for students
• Linkages and partnerships with business and industry for instructors and students
• Professional development opportunities for teachers, administrators, and counselors
• Curriculum development based on performance and content standards for instructors  
• On-site technical assistance in programs for instructors and students
• A foundation for students in the academic and technical skills necessary for career and personal success
• Student leadership and interpersonal skills
• An authentic assessment of knowledge, skills, and abilities through on-demand demonstrations and portfolios.

$12,316 to support Career Technical Education programs in agriculture as described in the grant.

None at this time.

Approve Change Order No. 1 for use of Owners’ Contingency for Owner Requested Change above LLB Contract Scope.

On October 30, 2016, the Governing Board approved Resolution 32-17 to approve Lease Leaseback Agreement with Roebbelen Construction for the construction of the Davis High School’s All Student Center. 

During the course of construction, the project has endured many minor modifications and changes.  These changes have had no impact to the educational program but has caused the utilization of the approved project contingency (Contractor/Owners).  Two changes require the use of the Owners Allowance ($170,000), a value set outside the Guaranteed Maximum Price (GMP) approved by the Board for use for critical unforeseen changes.  These unforeseen changes are required and should be funded from this Owners Allowance as shown in the attached Change Order No. 1. The total value of Change Order No. 1 is $ 118,098 that will increase the Project GMP from $6,877,911 to $6,996,009.

In the approved DSA Plans, connection of the new ASC’s sewer system was to be to an existing onsite sewer system but after investigations, these connections were deemed unusable.  Also, the routing of the ASC’s primary power service was modified to utilize existing vacant underground conduits to provide future power to the DHS’s M Building (1,000 AMPS) to allow for growth in the future.

The Division of State Architect’s Office (DSA) has approved these changes and incorporated them into the approved building plans for this project.  Currently, the project’s total contingencies remaining are as follows;

Contractor Contingency Remaining - $128,254  (Starting Value - $134,861)

Owners Contingency Remaining -      $  16,812  (Starting Value - $  49,498)

Total Contingencies Remaining -        $145,066

Owners Allowance Remaining - $ 51,902 (Starting value $170,000 – Outside of GMP)   

At award, Roebbelen Construction’s GPM was determined to be $6,877,911, which includes a Contractor’s Contingency value of $134,861. The District carried Owners Allowance value of $170,000 carried outside of the GMP for unforeseen changes.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

The original awarded value to Roebbelen Construction for the Davis High School’s All Student Center of $7,047,910 increases by $118,098 establishing a new total Project cost of $7,166,008, which includes $184,359 of previously Board approved contractor & owners contingencies. The entire project costs are being funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund.

Approve the Notice of Completion for the Re-roofing Project at Davis High School (Bldg. O) and Harper Junior High School Sites (PN’s 16-33).

On February 2, 2017, the Board accepted the bid proposal submitted by Rua & Sons Mechanical and authorized the execution of contract agreements, and other acts relating to the Re-Roofing Project for the Davis High School (Bldg. O) and Harper Junior High School Site.   The contract award value for this project was $445,662 which included $40,000 in project contingency. 

Rua & Sons Mechanical has completed their contractual responsibilities, including punch list and has turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Re-roofing Project at Davis HS Harper Jr. HS Sites.

This project was fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these painting projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $35,306. The total cost for the Re-roofing Project was reduced by $4,694 for a final project cost of - $440,968.

Teacher computers need to be refreshed every four years (via leasing) to maintain optimal instructional tools for teaching.The current lease has ended this year.  The District Technology Advisory Committee met and reviewed options and pricing for new computers.   Elementary teaching staff laptops will be replaced in the summer of 2017.

The annual fiscal impact for the lease is $103,918 including all taxes and fees for 48 months and is allocated in the current District budget for Technology.  No additional funding is being requested.  

Accept the gifts totaling $29,636 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $29,636, which have been received by the District since the May 4, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Receive a grant from the Davis School Arts Foundation. 

This presentation is designed to provide Board members with an overview of the World Language program, including current program configuration, a historical analysis and a vision for the future.

The Davis Joint Unified School District values the development of global competency to succeed in the twenty-first century, today’s students need to develop academic knowledge, proficiency in English, and linguistic and cultural literacy in several of the world’s languages and cultures. The ability to communicate in culturally appropriate ways in a variety of settings will ensure success in a technologically driven global economy and increase intercultural understanding and the benefits derived from collaborative international efforts. Success in an interconnected world depends on students’ effective use of language and cross cultural communication skills.

The district also strives to maintain a pedagogically sound World Language program that has minimal combination classes, which language teachers have taught out of necessity and not as a result of research based best practices. A pedagogically sound World Language program will also support a minimum of three (3) levels of course-work in order to meet the UC A-G recommendation (2 years required, 3 recommended). With a program designed to diminish the number of combination classes DJUSD can better utilize our dedicated and skilled teaching staff, of whom many are teaching more than one combination class.

The district wants to create conditions where students can have as much choice as possible tempered in an environment that is pedagogically sound, sustainable for teachers and is as efficient as possible. Efficiency in this context refers to increasing the percentage of student requests met in each secondary master schedule. In addition, the district always strives to fill each section as close to capacity (32) in order to maximize scarce funding.  In order to understand these conditions, staff has analyzed the supply and demand for World Language programming, persistence rates and enrollment trends. Staff will continue to work to create a sustainable system including, but not limited to a system where students can have as much choice as possible tempered in an environment that is pedagogically sound, sustainable for teachers and is as efficient as possible. In order to create these conditions staff has analyzed the supply and demand for World Language programming and will continue to work to create a sustainable system through staff attrition and strategic expansion/contraction of courses over the next several years.

None at this time.

Receive a report from staff regarding DJUSD staffing for 2017-18.

Since February 2017 Personnel Services, school sites and departments staff have been engaged in processing retirements and resignations,while simultaneously working to recruit, interview and select new staff for the 2017-18 school year. Despite the statewide teacher shortage there have been relatively few retirements and resignations in DJUSD this year. For those openings that do occur the district has been very aggressive in recruiting, interviewing and selecting candidates for open positions as early and quickly as possible in order to hire the highest quality candidates.

Staff from across the district participated in recruitment fairs throughout northern California including fairs at Stanislaus State, Sacramento State, Fresno State, National University, Chico State, UC Davis, Sonoma State and CSU East Bay (Hayward). Personnel Services staff also attended speaking engagements to credential candidates at UC Davis (Secondary/ Elementary Credentials) and Sacramento State - (Elementary/ SPED Credentials)

The district also piloted the use of an early signing contract to secure candidates who interviewed during fairs in hard to fill positions (SPED, Math, Science, BCLAD) in order to lock in high quality candidates as early as possible. The district also used a digital interview system, which allows for one-way and two-way digital interviews.

The 2017-18 staffing ratio targets remain unchanged from 2016-17 (24:1 - K-3, 29:1 - 4-6, 31:1 - 7-12). As of 5/16/2017 the district has received 13.835 FTE of certificated (DTA) retirements and 22.3 FTE of certificated (DTA) resignations (4 FTE were on LOA in 2016-17, 2 FTE resigned in-lieu of release). Our attrition rate (resignations only) has averaged (over the past 5 years) around 5% for certificated teachers, to date the rate is 4.2% (19.3 FTE of 453.986 total FTE). The total attrition rate (resignations only) for all certificated staff (DTA) is 4.3% (22.3 FTE of 512.83 Total FTE)  There are 8.4 FTE of positions currently open.

District and site staff will continue to improve and streamline the employment and benefits process for the 2017-18 school year in alignment with the DJUSD Strategic Plan.

The are no financial impacts for this item.

Hear a presentation regarding our draft of our Local Control and Accountability Plan (LCAP) The LCAP will come to the Board of Education for a Public Hearing on June 12, 2017.  A final version of the LCAP wil come to the Board for consideration for approval on June 22, 2017.

In order to incorporate collective priorities, staff will review the LCAP goals, actions, and services which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.

LCAP Goals:

• All students will engage in a high quality 21st Century exemplary education supported by a rigorous curriculum, conducive learning environments and collaborative staff.  (Conditions of Learning). 
• All students will benefit from high quality 21st Century instruction and engaging curriculum guided by staff collaboration focused on closing the achievement gap (Pupil Outcomes).
• All students will have equal opportunity to learn in a culturally responsive and inclusive environment that is physically and emotionally safe and informed by the relationships with parents and community partners (Engagement).

The 2017-18 plan will also incorporate the Three Core Strategies (Professional Learning Communities, Formative Assessment, and High Expectations) described in the Board of Education Workshop on March 20, 2017.  The LCAP will also continue to provide supports through a variety ongoing supports and services for English Language Learners, Low Income Students, and Foster Youth.

Finally, the 2017-18 LCAP will prioritize the implementation of the English Language Arts/English Language Development programs in TK- eighth grade with a particular focus to support our underserved populations and close the achievement gap.

As aligned with the district budget.

The updated State budget proposal has better revenue projections for K-12 local district funding from the January proposal.

The Governor's budget continues to increase the proposed revenue to fund the Local Control Funding Formula (LCFF) and payback mandated cost claims as one-time discretionary funds.

For 2017-18, the proposed budget contains funding for LCFF growth that calculates to an additional $1.5 million of on-going new funding next year for the District. While this is good news, the proposed funding increase is not enough to cover required annual staffing and program costs increases or address the District structural budget deficit.  It also includes a possible $1.3 million of one-time discretionary funds (to be funded in May 2019) that could support our needs for the implementation of curriculum standards and technology.

- The District will develop a spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures

  • Restricted maintenance

  • Step and Column increases

  • State Pension Cost Increases (STRS and PERS employer rates)

  • Supplemental student programs (LCAP specific)

     

The May Revision is built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from the State over this same period and will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the structural budget deficit.

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs State revenues could drop below prior-year levels, and cuts to education could be on the table again.  Fiscal caution is advised.

Staff will provide a summary report of the Governor's May revise and possible impacts on DJUSD.

Impacts of State Budget changes for the DJUSD budget in the 2017-18 school year include a possible funding increase of $1.5 million in LCFF funding and a possible $1.3 million one-time discretionary funding payment (in May 2019). It also includes increases in mandated employer State pension costs.
 

Under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 1 tax rate of $217.33.  The proposed rate when adjusted would amount to $227.40 per special tax unit. 

Approve the proposed adjustment of 4.63% to the current community Facilities District No. 1 tax rate which, when adjusted, will amount to $227.40 per special tax unit.

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum. The proposed rate when adjusted would amount to $227.40 per special tax unit.  In accordance with the resolution establishing CFD No. 1, a public hearing has already been held to provide opportunity for public comments. 

Under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6487 per square foot of space for residential property and $.0973 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6787 per square foot of assessable space for future residential property and $.1018 per square foot of chargeable covered and enclosed space for future commercial and industrial property. 

Subsequent to the public hearing, the Board of Education will be asked, as a separate action, to approve the change in the tax rate.

Approve the proposed adjustment of 4.63% to the current Community Facilities District No. 2 tax rates which, when adjusted, will amount to $.6787 per square foot of assessable space for residential property and $.1018 per square foot of chargeable space for commercial and industrial property.

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum. The purpose of the hearing was to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6487 per square foot of space for residential property and $.0973 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6787 per square foot of assessable space for residential property and $.1018 per square foot of chargeable covered and enclosed space for commercial and industrial property. 

Hold Public Hearing to receive comments regarding the 2017-2018 Measure H tax rate.

In November 2016, the District's voters approved an annual tax of $620.00 per parcel for all parcels to augment the financing for certain school programs.  The resolution authorizing the tax (copy attached) calls for a public hearing prior to the assessment of the tax each fiscal year.   

Approve the parcel tax rates for Measure H. 

As indicated in the Public Hearing, under the provisions of the resolution setting forth the specifications of the Measure H parcel tax, the Board of Education must conduct a public hearing and then approve the tax rate annually.  The public hearing was held on June 1, 2017 prior to the Board action. 

The projected revenue for the 2017-2018 fiscal year is approximately $9.5 million.  It is recommended that the Board of Education approve the parcel tax (Measure H) rate of $620 per parcel for all parcels.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda May 26, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.