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Regular Meeting
Davis Joint USD
June 01, 2017 5:00PM
Closed Session - 5:00 p.m., South Conference Room, 526 B Street; Open Session - 7:30 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616 (NOTE: OPEN SESSION WILL BEGIN AT 7:30 P.M.)

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (5 cases) Confidential agenda item.
II.d. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code § 54957)Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:30 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Bob Poppenga will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. RECOGNITIONS
Recommended Motion:

Recognize DJUSD students for their outstanding achievements.

Rationale:

The Board will recognize the following students and programs for their achievements:

  • Citrus Circuits Robotics Team

  • National High School Journalist of the Year

  • National Online Pacemaker Award:  Bluedevilhub.com

  • Congressional Artist Winner(s) 

  • Davis City  Council Thong Hy Hunyh Young Humanitarian Awards 

  • DHS Championship

  • Field Hockey

  • Girls Water

  • Girls Cross County

  • Girls Soccer

  • Girls Swimming

  • Boys Golf

  • Girls Track and Field 
  •   Race and Social Justice Program 

 


 




 
V. ANNOUNCEMENTS
V.a. Superintendent's Communications
V.b. DTA Communications
V.c. CSEA Communications
V.d. Announcements from Board Members/Board Liaisons
V.e. Student Board Representative Announcements
VI. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VII. CONSENT CALENDAR
VII.a. Approve Certificated Personnel Report No. 18-17
Recommended Motion:

Certificated Personnel Report No. 18-17 covers 2 Conversions from Temporary to Probationary, 10 Probationary Employments, 1 Temporary Employment, 1 FTE Increase, 1 Temporary FTE Increase, 1 Leave of Absence, 2 Partial Leaves of Absence, 1 Promotion, 3 Resignations, 5 Retirements, 4 Coaching Variable Services Agreements and possible addendum covering 15 Employments.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 18-17
Certificated Personnel Report No. 18-17 Addendum A
VII.b. Approve Classified Personnel Report No. 18-17
Recommended Motion:

Classified Personnel Report No. 18-17 covers 2 Employments, 2 Promotions, 8 Resignations, and 16 Coaching Variable Services Agreements.



Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 18-17 (REVISED)
VII.c. Approve Job Description for School Social Worker
Recommended Motion:

Approve the job description for the School Social Worker.

Rationale:

A copy of the School Social Worker job description is attached. There has not been a Board approved job description in place for this position. This job description for the School Social Worker was developed in conjunction with DTA and the Director of Student Services after a review of similar job descriptions in several regional districts.



 
Financial Impact:

There is no financial impact from the creation of this job description.

Attachments:
School Social Worker Job Description Draft
VII.d. Approve Job Description for School Counselor
Recommended Motion:

Approve the job description for the School Counselor position.



Rationale:

A copy of the School Counselor job description is attached.  There has not been a Board approved  job description in place for this position.  This job description for the School Counselor  was developed in conjunction with DTA and the Director of Student Support Services after a review of similar job descriptions in several regional districts.



 
Financial Impact:

There is no financial impact from the creation of this job description.

Attachments:
School Counselor Job Description draft
VII.e. Approve the Tentative Agreements between the Davis Joint Unified School District and the Davis Teachers Association as Presented
Recommended Motion:

Approve the Tentative Agreements between the Davis Joint Unified School District and the Davis Teachers Association as presented.

Rationale:

The District and the Davis Teachers Association have reached Tentative Agreements as shown on the attached documents.  The agreements were ratified by the DTA membership on February 24, 2017.

To finalize the agreement, the Board also needs to approve the agreement.

 
Financial Impact:

The agreement does not represent an increase in general fund expenditures in addition to the 2% on-going salary increase bargained and ratified in 2015 for the 2016-17 school year.



Attachments:
2016-2017 Tentative Agreements
VII.f. Approve 2017-2018 Agriculture Career Technical Education Incentive Grant
Recommended Motion:

Accept the 2017-2018 Agriculture Career Technical Education Incentive Grant provided through the California Department of Education.



Rationale:

The Agricultural Career Technical Education Incentive Grant provides local educational agencies (LEAs) with funds to improve the quality of their agricultural vocational education programs. The goal is to maintain a high-quality, comprehensive agricultural vocational program in California's public school system to ensure a constant source of employable, trained, and skilled individuals.

The California Department of Education, the Superintendent of Public Instruction, and the State Board of Education have strongly supported a comprehensive program of instruction in agriculture that integrates technical agriculture with strong academic foundations in core subjects. A successful agriculture education program must be based on three components: classroom instruction, Future Farmers of America (FFA) leadership activities, and Supervised Occupational Experience Projects. The Agricultural Education Vocational Incentive Grant Program provides support for agricultural education programs.  The program seek to accomplish four major purposes:

  • Enable local education agencies to improve the curriculum for students enrolled in agricultural education programs through the development and implementation of (a) an integrated academic and vocational curriculum, (b) curriculum that reflects workplace needs and instruction, and (c) support services for special populations.
  • Increase the competence of future and current high school, middle grades, and regional occupational centers and programs agricultural education instructors in developing and implementing a new integrated curriculum, student and program certification systems, technical preparation strategies, and effective instructional methodologies.
  • Promote the development and use of curriculum, instructional materials, and instructional strategies that prepare students in all aspects of the agricultural industry and foster critical thinking, problem solving, leadership, and academic and technical skill attainment.
  • Increase linkages between secondary and post-secondary institutions offering agricultural education programs; between academic and agricultural educators; and among agricultural educators, the agricultural industry, professional associations, and local communities.

Benefits of agricultural education programs are:

  • Collaboration, articulation, and networking with all levels of delivery systems (elementary through post-secondary) for instructors
  • Supervised entrepreneurial and workplace learning experiences for students
  • Linkages and partnerships with business and industry for instructors and students
  • Professional development opportunities for teachers, administrators, and counselors
  • Curriculum development based on performance and content standards for instructors  
  • On-site technical assistance in programs for instructors and students
  • A foundation for students in the academic and technical skills necessary for career and personal success
  • Student leadership and interpersonal skills
  • An authentic assessment of knowledge, skills, and abilities through on-demand demonstrations and portfolios.





 
Financial Impact:

$12,316 to support Career Technical Education programs in agriculture as described in the grant.


Attachments:
Agricultureal Career Tech Incentive Grant 17-18
VII.g. Approval of the Child Development Agency Annual Report for the State Preschool Program
Recommended Motion:
Approve the Child Development Agency Annual Report for Davis Joint Unified School District's California State Preschool Program (CSPP).

Rationale:
The Davis Joint Unified School District contracts with the California Department of Education, Child Development Division, to provide child development services pursuant to the California Education Code, California Administrative Code 22, Title 5, Title XX of the Social Security Act, Child Development Funding Terms and Conditions and other legal authorities.  The Agency Annual Report is required to be completed by contract.  It is due annually on June 1.  These reports are used to increase program quality for children and families, to measure the developmental progress of children, to identify program strengths, as well as areas that may need improvement and to document how areas targeted for improvement will be closed.
 
Financial Impact:

None at this time.

Attachments:
Classroom Summary
DRDP Summary
ECERS Summary
Parent Survey Summary
Program Review Instrument
Program Self Evaluation
VII.h. Approval of Change Order No. 1, for the All Student Center (ASC) Project at Davis High School
Recommended Motion:

Approve Change Order No. 1 for use of Owners’ Contingency for Owner Requested Change above LLB Contract Scope.





Rationale:

On October 30, 2016, the Governing Board approved Resolution 32-17 to approve Lease Leaseback Agreement with Roebbelen Construction for the construction of the Davis High School’s All Student Center. 

During the course of construction, the project has endured many minor modifications and changes.  These changes have had no impact to the educational program but has caused the utilization of the approved project contingency (Contractor/Owners).  Two changes require the use of the Owners Allowance ($170,000), a value set outside the Guaranteed Maximum Price (GMP) approved by the Board for use for critical unforeseen changes.  These unforeseen changes are required and should be funded from this Owners Allowance as shown in the attached Change Order No. 1. The total value of Change Order No. 1 is $ 118,098 that will increase the Project GMP from $6,877,911 to $6,996,009.

In the approved DSA Plans, connection of the new ASC’s sewer system was to be to an existing onsite sewer system but after investigations, these connections were deemed unusable.  Also, the routing of the ASC’s primary power service was modified to utilize existing vacant underground conduits to provide future power to the DHS’s M Building (1,000 AMPS) to allow for growth in the future.

The Division of State Architect’s Office (DSA) has approved these changes and incorporated them into the approved building plans for this project.  Currently, the project’s total contingencies remaining are as follows;

Contractor Contingency Remaining - $128,254  (Starting Value - $134,861)

Owners Contingency Remaining -      $  16,812  (Starting Value - $  49,498)

Total Contingencies Remaining -        $145,066

Owners Allowance Remaining - $ 51,902 (Starting value $170,000 – Outside of GMP)   

At award, Roebbelen Construction’s GPM was determined to be $6,877,911, which includes a Contractor’s Contingency value of $134,861. The District carried Owners Allowance value of $170,000 carried outside of the GMP for unforeseen changes.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

 
Financial Impact:

The original awarded value to Roebbelen Construction for the Davis High School’s All Student Center of $7,047,910 increases by $118,098 establishing a new total Project cost of $7,166,008, which includes $184,359 of previously Board approved contractor & owners contingencies. The entire project costs are being funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund.


Attachments:
1. Change Order No. 1
2. CCD 4 (Sewer)
3. CCD 5 (Revised Site Elect)
4. ASC Project Financial Summary
VII.i. Approval of the Notice of Completion for the Re-roofing Project at Davis High School (Bldg. O)and Harper Junior High School Sites.
Recommended Motion:

Approve the Notice of Completion for the Re-roofing Project at Davis High School (Bldg. O) and Harper Junior High School Sites (PN’s 16-33).



Rationale:

On February 2, 2017, the Board accepted the bid proposal submitted by Rua & Sons Mechanical and authorized the execution of contract agreements, and other acts relating to the Re-Roofing Project for the Davis High School (Bldg. O) and Harper Junior High School Site.   The contract award value for this project was $445,662 which included $40,000 in project contingency. 

Rua & Sons Mechanical has completed their contractual responsibilities, including punch list and has turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Re-roofing Project at Davis HS Harper Jr. HS Sites.

 
Financial Impact:

This project was fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these painting projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $35,306. The total cost for the Re-roofing Project was reduced by $4,694 for a final project cost of - $440,968.


Attachments:
1. Notice of Completion – Davis High School & Harper Jr. High School
2. Listing of Project Expenditures
VII.j. Approve Resolution No. 40-17 Authorizing the Purchase of Teacher Laptops for Elementary Staff Under a Piggyback Contract Pursuant to California Public Contract Code Section 10229
Recommended Motion:
Approve Resolution No. 40-17 Authorizing the Purchase of Teacher Laptops for Elementary Staff Under a Piggyback Contract Pursuant to California Public Contract Code Section 10229
Rationale:

Teacher computers need to be refreshed every four years (via leasing) to maintain optimal instructional tools for teaching.The current lease has ended this year.  The District Technology Advisory Committee met and reviewed options and pricing for new computers.   Elementary teaching staff laptops will be replaced in the summer of 2017.

 
Financial Impact:

The annual fiscal impact for the lease is $103,918 including all taxes and fees for 48 months and is allocated in the current District budget for Technology.  No additional funding is being requested.  

Attachments:
1. Resolution 40-17 Dell Lease Purchase
2. Dell Lease Laptop Quote
3. Dell Financial Lease Proposal
4. Dell Financial Lease Schedule
5. Dell Master Lease
6. Dell Amendment
7. Dell Exhibit A
8. CA NASPO Participating Addendum
9. NASPO ValuePoint Master Price Agreement
VII.k. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $29,636 for this period presented for use in the District's programs.


Rationale:

The Board of Education gratefully accepts donations totaling $29,636, which have been received by the District since the May 4, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.


 
Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Attachments:
June 2016-2017 Gift Report
VII.l. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the Attachment section below.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
a. Center for Hearing Health Agreement
b. Christine de Guzman Professional Services Agreement
c. Collegiate Studios Agreement
d. Dr. Robert Hoffman Professional Services Agreement
e. Instructure, Inc. Agreement
f. Los Angeles County Office of Education Multimedia Services Agreement
g. Marin County Office of Education Agreement, Walker Creek Ranch - Pioneer Elementary School
h. Michael's Transportation Services Agreement - Migrant Education
i. Migrant Education - Region 2 Memorandum of Understanding
j. Propel Fundraising Agreement
k. Sacramento County Office of Education Memorandum of Understanding, Sly Park
l. School Services of California, Inc. Agreement
m. Yolo County Office of Education Memorandum of Understanding Amendment, Head Start
n. Western Governors University Student Teaching Agreement
o. Teachers College of San Joaquin/San Joaquin County Office of Education Memorandum of Understanding
p. Overdrive, Inc. Agreement
q. Airplay Events Agreement
r. ASBWorks Agreement
s. Marin County Office of Education Agreement, Walker Creek Ranch - Patwin Elementary School
t. teachforjune Workshops Agreement
u. West Interactive Services Corporation Agreement
v. Schoology, Inc. Agreement
w. Whimsy Face Painting and Body Art Agreement
x. Complete Business Systems Agreement
VIII. PRESENTATION/DISCUSSION/ACTION
VIII.a. Presentation of Annual Funding from Davis School Arts Foundation.
Recommended Motion:

Receive a grant from the Davis School Arts Foundation. 

Rationale:
Davis School Arts Foundation (DSAF) President, Tara Diel along with Brianne Agatep, Vice President, and Julie Cuetera, Treasurer, will present a check to the Davis Joint Unified School District in the amount of $31,390.58. The funds represent the contribution made in partnership with the Davis Joint Unified School District to support the ongoing efforts at the school sites to enhance and encourage the arts in the schools. The district matches the DSAF donation with funding and in-kind services. The combined DSAF, in-kind services and DJUSD funding of $52,052 was distributed to school sites and staff members who were awarded grants for the Arts Vision, Brunelle Harmony, Hershberger Visual and Performing Arts, Secondary Harmony Choral, and Watermelon Gumball Grants. These grants supported various projects in numerous classrooms across our schools. A binder is available in Instructional Services for viewing the project evaluation for these grants. 


 
Financial Impact:
These funds go directly to support Arts Education in the Davis School District. 

Attachments:
A. 2016-17 Contribution Sheet
VIII.b. World Language Program Report
Recommended Motion:

This presentation is designed to provide Board members with an overview of the World Language program, including current program configuration, a historical analysis and a vision for the future.



Rationale:

The Davis Joint Unified School District values the development of global competency to succeed in the twenty-first century, today’s students need to develop academic knowledge, proficiency in English, and linguistic and cultural literacy in several of the world’s languages and cultures. The ability to communicate in culturally appropriate ways in a variety of settings will ensure success in a technologically driven global economy and increase intercultural understanding and the benefits derived from collaborative international efforts. Success in an interconnected world depends on students’ effective use of language and cross cultural communication skills.

The district also strives to maintain a pedagogically sound World Language program that has minimal combination classes, which language teachers have taught out of necessity and not as a result of research based best practices. A pedagogically sound World Language program will also support a minimum of three (3) levels of course-work in order to meet the UC A-G recommendation (2 years required, 3 recommended). With a program designed to diminish the number of combination classes DJUSD can better utilize our dedicated and skilled teaching staff, of whom many are teaching more than one combination class.

The district wants to create conditions where students can have as much choice as possible tempered in an environment that is pedagogically sound, sustainable for teachers and is as efficient as possible. Efficiency in this context refers to increasing the percentage of student requests met in each secondary master schedule. In addition, the district always strives to fill each section as close to capacity (32) in order to maximize scarce funding.  In order to understand these conditions, staff has analyzed the supply and demand for World Language programming, persistence rates and enrollment trends. Staff will continue to work to create a sustainable system including, but not limited to a system where students can have as much choice as possible tempered in an environment that is pedagogically sound, sustainable for teachers and is as efficient as possible. In order to create these conditions staff has analyzed the supply and demand for World Language programming and will continue to work to create a sustainable system through staff attrition and strategic expansion/contraction of courses over the next several years.








 
Financial Impact:

None at this time.

Attachments:
World Language Course Descriptions 2016-2017
World Language Program Update Presentation
VIII.c. DJUSD Staffing Update
Recommended Motion:

Receive a report from staff regarding DJUSD staffing for 2017-18.

Rationale:

Since February 2017 Personnel Services, school sites and departments staff have been engaged in processing retirements and resignations,while simultaneously working to recruit, interview and select new staff for the 2017-18 school year. Despite the statewide teacher shortage there have been relatively few retirements and resignations in DJUSD this year. For those openings that do occur the district has been very aggressive in recruiting, interviewing and selecting candidates for open positions as early and quickly as possible in order to hire the highest quality candidates.


Staff from across the district participated in recruitment fairs throughout northern California including fairs at Stanislaus State, Sacramento State, Fresno State, National University, Chico State, UC Davis, Sonoma State and CSU East Bay (Hayward). Personnel Services staff also attended speaking engagements to credential candidates at UC Davis (Secondary/ Elementary Credentials) and Sacramento State - (Elementary/ SPED Credentials)


The district also piloted the use of an early signing contract to secure candidates who interviewed during fairs in hard to fill positions (SPED, Math, Science, BCLAD) in order to lock in high quality candidates as early as possible. The district also used a digital interview system, which allows for one-way and two-way digital interviews.


The 2017-18 staffing ratio targets remain unchanged from 2016-17 (24:1 - K-3, 29:1 - 4-6, 31:1 - 7-12). As of 5/16/2017 the district has received 13.835 FTE of certificated (DTA) retirements and 22.3 FTE of certificated (DTA) resignations (4 FTE were on LOA in 2016-17, 2 FTE resigned in-lieu of release). Our attrition rate (resignations only) has averaged (over the past 5 years) around 5% for certificated teachers, to date the rate is 4.2% (19.3 FTE of 453.986 total FTE). The total attrition rate (resignations only) for all certificated staff (DTA) is 4.3% (22.3 FTE of 512.83 Total FTE)  There are 8.4 FTE of positions currently open.


District and site staff will continue to improve and streamline the employment and benefits process for the 2017-18 school year in alignment with the DJUSD Strategic Plan.







 
Financial Impact:

The are no financial impacts for this item.

Attachments:
DJUSD Staffing Report Presentation
VIII.d. Local Control Accountability Plan Draft
Recommended Motion:

Hear a presentation regarding our draft of our Local Control and Accountability Plan (LCAP) The LCAP will come to the Board of Education for a Public Hearing on June 12, 2017.  A final version of the LCAP wil come to the Board for consideration for approval on June 22, 2017.


Rationale:

In order to incorporate collective priorities, staff will review the LCAP goals, actions, and services which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.

LCAP Goals:

  • All students will engage in a high quality 21st Century exemplary education supported by a rigorous curriculum, conducive learning environments and collaborative staff.  (Conditions of Learning). 
  • All students will benefit from high quality 21st Century instruction and engaging curriculum guided by staff collaboration focused on closing the achievement gap (Pupil Outcomes).
  • All students will have equal opportunity to learn in a culturally responsive and inclusive environment that is physically and emotionally safe and informed by the relationships with parents and community partners (Engagement).

The 2017-18 plan will also incorporate the Three Core Strategies (Professional Learning Communities, Formative Assessment, and High Expectations) described in the Board of Education Workshop on March 20, 2017.  The LCAP will also continue to provide supports through a variety ongoing supports and services for English Language Learners, Low Income Students, and Foster Youth.

Finally, the 2017-18 LCAP will prioritize the implementation of the English Language Arts/English Language Development programs in TK- eighth grade with a particular focus to support our underserved populations and close the achievement gap.



 
Financial Impact:

As aligned with the district budget.

Attachments:
1. Standards Implementation
2. Standards Implementation Reflection
3. Standards Implementation Tool
4. DJUSD LCAP 2017-2020 DRAFT
5. LCAP Presentation DRAFT
VIII.e. May Budget Update
Recommended Motion:
Review and discuss the impact of the May State Budget Update and assumptions for the Measure H rate inflator.


Rationale:

The updated State budget proposal has better revenue projections for K-12 local district funding from the January proposal.

The Governor's budget continues to increase the proposed revenue to fund the Local Control Funding Formula (LCFF) and payback mandated cost claims as one-time discretionary funds.

For 2017-18, the proposed budget contains funding for LCFF growth that calculates to an additional $1.5 million of on-going new funding next year for the District. While this is good news, the proposed funding increase is not enough to cover required annual staffing and program costs increases or address the District structural budget deficit.  It also includes a possible $1.3 million of one-time discretionary funds (to be funded in May 2019) that could support our needs for the implementation of curriculum standards and technology.

- The District will develop a spending plan for next year that addresses the following needs;

  • Required (State/Local) Expenditures

    • Restricted maintenance

    • Step and Column increases

    • State Pension Cost Increases (STRS and PERS employer rates)

    • Supplemental student programs (LCAP specific)

       

The May Revision is built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from the State over this same period and will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the structural budget deficit.

 

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs State revenues could drop below prior-year levels, and cuts to education could be on the table again.  Fiscal caution is advised.

 

Staff will provide a summary report of the Governor's May revise and possible impacts on DJUSD.




 
Financial Impact:

Impacts of State Budget changes for the DJUSD budget in the 2017-18 school year include a possible funding increase of $1.5 million in LCFF funding and a possible $1.3 million one-time discretionary funding payment (in May 2019). It also includes increases in mandated employer State pension costs.
 


 


Attachments:
a. May Budget Revise Update 2017
b. Yolo Common Message May Revise 2017
c. School Services Pocket Budget 2017
d. FCMAT Indicators of Risk or Potential Insolvency
e. Fiscal Health Risk Analysis
VIII.f. Public Hearing: Community Facilities District No. 1 Tax Rate, 2017-2018
Recommended Motion:
Conduct a public hearing to receive comments on the tax rate adjustment for Community Facilities District No. 1.



Rationale:

Under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 1 tax rate of $217.33.  The proposed rate when adjusted would amount to $227.40 per special tax unit. 

Subsequent to the public hearing, the Board of Education will be asked, as a separate action, to approve the change in the tax rate.



 
Financial Impact:
There is no impact to the General Fund.  Estimated revenue increase to restricted Facilities District Fund is $200,000 to be used for debt service payments.

VIII.g. Approval of Community Facilities District No. 1 Tax Rate, 2017-2018
Recommended Motion:

Approve the proposed adjustment of 4.63% to the current community Facilities District No. 1 tax rate which, when adjusted, will amount to $227.40 per special tax unit.


Rationale:

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum. The proposed rate when adjusted would amount to $227.40 per special tax unit.  In accordance with the resolution establishing CFD No. 1, a public hearing has already been held to provide opportunity for public comments. 

A Facilities Plan has been discussed and approved in prior public Board meetings.  The projected cost components are based on an estimated revenue stream from CFD No. 1.  This revenue stream is estimated with full appreciation of the tax rate during the life span of the Facilities Plan. 

The projected tax revenue stream has been encumbered to cover outstanding debt obligations.

It is requested that the Board of Education approve the adjustment of the tax rate levied by CFD No. 1.


 
Financial Impact:
There is no impact to the General Fund.  Estimated revenue increase to restricted Facilities District Fund is $200,000 to be used for debt service payments.

VIII.h. Public Hearing: Community Facilities District No. 2 Tax Rate, 2017-2018
Recommended Motion:
Conduct a public hearing to receive comments on the tax rate adjustment for Community Facilities District No. 2.

Rationale:

Under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6487 per square foot of space for residential property and $.0973 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6787 per square foot of assessable space for future residential property and $.1018 per square foot of chargeable covered and enclosed space for future commercial and industrial property. 

Subsequent to the public hearing, the Board of Education will be asked, as a separate action, to approve the change in the tax rate.



 
Financial Impact:
There is no impact to the General Fund.  Increased tax rate only impacts annexed developments that have not been built and assessed.  Revenue will support future facility costs.

VIII.i. Approval of Community Facilities District No. 2 Tax Rate, 2017-2018
Recommended Motion:

Approve the proposed adjustment of 4.63% to the current Community Facilities District No. 2 tax rates which, when adjusted, will amount to $.6787 per square foot of assessable space for residential property and $.1018 per square foot of chargeable space for commercial and industrial property.


Rationale:

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum. The purpose of the hearing was to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6487 per square foot of space for residential property and $.0973 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6787 per square foot of assessable space for residential property and $.1018 per square foot of chargeable covered and enclosed space for commercial and industrial property. 

A Facilities Plan has been discussed and approved in prior public Board meetings.  The projected cost components are based on an estimated revenue stream from CFD No. 2.  This revenue stream is estimated with full appreciation of the tax rate during the life span of the Facilities Plan. 

It is requested that the Board of Education approve the adjustment of the tax rate levied by CFD No. 2.


 
Financial Impact:
There is no impact to the General Fund.  Increased tax rate only impacts annexed developments that have not been built and assessed.  Revenue will support future facility costs.

VIII.j. Public Hearing: Measure H Tax Rate, 2017-2018
Recommended Motion:

Hold Public Hearing to receive comments regarding the 2017-2018 Measure H tax rate.



Rationale:

In November 2016, the District's voters approved an annual tax of $620.00 per parcel for all parcels to augment the financing for certain school programs.  The resolution authorizing the tax (copy attached) calls for a public hearing prior to the assessment of the tax each fiscal year.   



 
Attachments:
a. Resolution No. 59-16 Measure H Parcel Tax
VIII.k. Approval of Measure H Tax Rate, 2017-2018
Recommended Motion:

Approve the parcel tax rates for Measure H. 


Rationale:

As indicated in the Public Hearing, under the provisions of the resolution setting forth the specifications of the Measure H parcel tax, the Board of Education must conduct a public hearing and then approve the tax rate annually.  The public hearing was held on June 1, 2017 prior to the Board action. 

The projected revenue for the 2017-2018 fiscal year is approximately $9.5 million.  It is recommended that the Board of Education approve the parcel tax (Measure H) rate of $620 per parcel for all parcels.




 
Financial Impact:
Approval of Measure H rate to collect local parcel tax revenues that funds 11% of the General Fund Budget.
IX. UPDATE ON TENTATIVE BOARD CALENDAR
Rationale:
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
 
X. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for June 12, 2017. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.
XI. ADJOURNMENT
XII. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda May 26, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.

               


Published: May 26, 2017, 4:42 PM

The resubmit was successful.