In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 17-17 covers 6 Probationary Employments, 2 FTE Increases, 1 Leave of Absence, 13 Partial Leaves of Absence, 1 Promotion, 1 Partial Resignation, 1 Resignation, 1 Retirement, 2 Coaching Variable Services Agreements and possible addendum covering 1 promotion and 1 leave-of-absence.

Classified Personnel Report No. 17-17 covers 6 Employments, 2 Promotions, 6 Resignations, 2 Retirements and 1 Coaching Variable Services Agreements.

Accept the proposed policy amendments and modifications to the Board Policies as a first reading and consider waiving the second reading.  If a second reading is waived, approve the policies.

As part of the CSBA Board Policy services, CSBA prepares comprehensive updates on a quarterly basis to insure compliance with statutory changes and obligations, as well as the welfare of school districts.  By following CSBA guidelines, the attached policies incorporate new local and federal mandates, the repeal of statutes, and new laws, and have been reviewed by staff, legal counsel, and the board policy subcommittee.

The following Board Policies are presented:

BP 5111 Admission

BP 5111.1 District Residency (New)

Approve the recommendation for Preschool-8th grades Common Core State Standards Instructional Materials in English Language Arts/English Language Development. This item was previously presented to the Board on April 6, 2017.

Recommendation:  

• Preschool - Creative Curriculum, Teaching Strategies, 2017
• TK-6th - Advance/Adelante, Benchmark Education, 2017
• 7th-8th - CA Collections, Houghton Mifflin Harcourt, 2017

Due to the statewide economic crisis, Assembly Bill X4 2 (Chapter 2, Statutes of 2009-10 Fourth Extraordinary Session) signed on July 28, 2009 suspended the process and procedures for adopting instructional materials until the 2013-14 school year. Senate Bill 70 (Chapter 7 of the Statutes of 2011) extended that suspension until the 2015-16 school year. 

The suspension of the adoption of instructional materials has aged our collection. Knowing that the Board of Education desires the district instructional materials, as a whole, present a broad spectrum of knowledge and viewpoints; reflect society's diversity; enhance the use of multiple teaching strategies and technologies; are current; and reflect the Common Core Standards, staff has brought this item forward to inform the Board of the recommendation from the TK-8th grade teacher pilot team for a Common Core aligned curriculum. 

As described in Board Policy and Administrative Regulations, new instructional materials must be effective learning resources to help students achieve grade-level competency and meet criteria specified by law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study.

These items were made available for public review at the following locations beginning April 7, 2017:

• Children’s Center Preschool, 1400 E. 8^th St., Davis, CA 95616
• District office, 526 B St., Davis, CA 95616:
• Birch Lane Elementary, 1600 Birch Ln., Davis, CA 95616
• Chavez Elementary, 1221 Anderson Rd., Davis, CA 95616
• Fairfield Elementary, 26960 Co Road 96, Davis, CA 95616
• Korematsu Elementary, 3100 Loyola Dr., Davis, CA 95618
• Montgomery Elementary, 1441 Danbury St., Davis, CA 95618
• North Davis Elementary, 555 E. 14^th St., Davis, CA 95616
• Patwin Elementary, 2222 Shasta Dr., Davis, CA 95616
• Pioneer Elementary, 5215 Hamel St., Davis, CA 95618
• Willett Elementary, 1207 Sycamore Ln., Davis, CA 95616
• Emerson Junior High, 2121 Calaveras Ave., Davis, CA 95616
• Harper Junior High, 4000 E. Covell Blvd., Davis, CA 95618
• Holmes Junior High, 1220 Drexel Dr., Davis, CA 95616

Notices of public review were posted in the Davis Enterprise, DJUSD website, and the DJUSD district office.

Estimated cost is $1.65 Million for these instructional materials and training.  Each purchase includes an additional five percent in anticipation of changes in enrollment and lost/damaged materials. This will be paid out of the Lottery Instructional Materials, one-time instructional materials, staff development, LCFF Supplemental Funds budgets and Title I. A breakdown of the approximate cost is as follows:

Preschool ELA/ELD: $10,000

TK-6th ELD materials: $70,000

TK-6th ELA materials: $1,310,000

TK-6th ELA/ELD Professional Development: $75,000

7th & 8th ELA/ELD materials: $200,000

On February 2, 2017, the Board approved the purchase and construction of two pre-manufactured
storage buildings to be used for Davis Senior High School.  The buildings will be used by classified staff to store grounds equipment and electric utility carts and by coaches to store athletic equipment.

Per Section 4-310 of the California Administrative Code and Education Code 17368, the Board of Trustees is required to adopt a resolution stating that the District will not permit teachers and students to use or enter the storage buildings.

These new pre-manufactured buildings clearly meet and exceed all applicable earthquake safety standards and conform to all California Building Codes. The design and construction oversight is being provided by CA licensed Architects and Engineers and meet the requirements of California Administrative Code 4-310. 

This project will have no fiscal impact to the General Fund. This project is funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

The work associated with the interior painting of the library building at Davis High School includes but is not limited to: removal of loose and failing based paint, preparation of all surfaces, masking, surface painting with three coats of new primer/paint on all interior walls, including direct to metal paint materials on the building steel members and doors.  This project is part of a total re-fresh of the interior space that will include new furniture and carpeting.

A Notice Inviting Bids for the project was published on April 14 and 16, 2017 for base bid with a bid submittal deadline of April 26, 2017 at 2:00 PM.  A total of eleven prospective bidders attended the mandatory pre-bid walk through on April 19, 2017. The District received a total of five bids at the bid opening with all bids evaluated for conformance with the bid requirements.  After a review and detailed analysis of all proposals, the Base Bid proposal submitted by Anchor Singh Painting was deemed the apparent low bidders with a Base Bid price of $21,500.  Staff made secondary inquiries to Anchor Singh Painting regarding their submitted price and was assured that they understood the scope and timeframe for the project. Based on the follow-up discussions and recent performance with the District for Harper Jr. High School painting project, staff concluded that this vendor is suitable for recommendation of award. The next lowest bid submitted by A-Plus Painting at $33,333 was also deemed responsive and compete. The estimated project cost was $30.000.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Award value is $31,500 for Base bid price plus project contingency to Anchor Singh Painting.   

Approve the facilities lease for the Yolo-Solano Center for Teacher Credentialing.

The Yolo Center for Teacher Credentialing consists of two major consortiums and additional programs that have outgrown the limited space within DJUSD facilities. This five-year lease will provide office and conference room facilities to the Center and will be sufficient for current and future needs.

The lease will be paid from the restricted consortium budget with an annual cost per year of:

• $72,528 - year one
• $74,700 - year two
• $76,944 - year three
• $79,248 - year four
• $81,624 - year five

Accept the gifts totaling $13,450.98 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $13,450.98, which have been received by the District since the April 6, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Receive a report from Cindy Young, from J. Glynn and Associates on behalf of the California Education Coalition for Health Care Reform (CECHCR).

Cindy Young, from J. Glynn and Associates on behalf of the California Education Coalition for Health Care Reform (CECHCR) will provide the Board of Education with the same presentation that has been provided to CSEA, DTA and ALT. The report outlines the work conducted over the past 12 months with the Joint DJUSD Health Benefits Committee to explore options to find alternative health care options for DJUSD employees.

None at this time.

Receive the proposal and make it available for public comment at a future Board meeting and hold a public hearing during a future board meeting.

The proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provided that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place.

No financial impact at this time.

Receive the proposal and make it available to the public for public comment at a future Board meeting and hold a public hearing during a future Board meeting.

The proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.

Receive an update from Climate Department staff regarding the status of our climate assessment process and response.

Staff will provide a climate update through the lens of assessment, analysis and response both at the site and district level using data from the most recent administration of the Youth truth survey. The Board will also hear an update on the capacity of the district to assess, analyze and respond to student perception data.

This presentation will include the following key aspects:

·         Updates on Assessment Processes

·         Data from the most recent Youth Truth administration

·         A sampling of site and district observations and responses to Youth Truth Data

·         Analysis and Response regarding district climate proficiency

None at this time.

• Hear a presentation from staff about the implementation of the We All Belong: Safe and Welcoming Schools for All resolution passed on February 2, 2017.
• Approve the Revised Resolution No. 37-17:  We All Belong

On February 2, 2017, the Davis School Board approved a resolution providing a clear and transparent statement that DJUSD shall be a place where all students, employees and families feel welcome and safe regardless of their immigration status, race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or gender expression. Specifically, the resolution addresses procedures for responding to federal immigration enforcement action as well as policy changes around data collection on student enrollment. The resolution marked an important, first step to begin the process of examining current policies and procedures, educating school employees, and working closely with community partners to ensure that all students and families, including those that are undocumented or marginalized, are able to receive education in a safe and supportive environment.  

The presentation will address actions taken and efforts underway by our school district, individual school sites and within our classrooms to implement the letter and spirit of this important resolution.  Highlights will include steps to protect immigration status and student data, efforts to promote the respect for the rights of others, work with community partners, as well as trainings and communications.

Hear an update on the Local Control and Accountability Plan (LCAP) process.  The presentation will include work on our annual update, implementation reports on specific actions in the LCAP, goals for 2017-18 and next steps in our process.

In order to incorporate collective priorities, staff will review the new LCAP goals, which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.  This also will ultimately increase transparency in our LCAP and improve efficiency.

LCAP Goals:

• All students will engage in a high quality 21st Century exemplary education supported by a rigorous curriculum, conducive learning environments and collaborative staff.  (Conditions of Learning). 
• All students will benefit from high quality 21st Century instruction and engaging curriculum guided by staff collaboration focused on closing the achievement gap (Pupil Outcomes).
• All students will have equal opportunity to learn in a culturally responsive and inclusive environment that is physically and emotionally safe and informed by the relationships with parents and community partners (Engagement).

The 2017-18 plan will also incorporate the Three Core Strategies (Professional Learning Communities, Formative Assessment, and High Expectations) described in the Board of Education Workshop on March 20, 2017.

Finally, the 2017-18 LCAP will prioritize the implementation of the English Language Arts/English Language Development programs in TK- eighth grade with a particular focus to support our underserved populations and close the achievement gap.

None at this time.

Receive presentation of 21^st Century Learning Facilities and Facilities Financing Process.  Authorize staff to initiate professional services for facilities planning and financing.

As our District’s schools celebrate significant milestones of service years, the District seeks to integrate the newest in educational learning space concepts (21^st Century Facilities) to provide the best learning experience to all students for future generations.  This is a continuance of the District’s Strategic Plan (Goal 2) for Physical Space & Technology Infrastructure needs, which includes:

• Optimize interior instructional spaces to increase learning and innovation
• Enhance exterior spaces for instructional purposes, including gardens and athletics, to optimize learning and school connectedness
• Create exceptional interior and exterior communal spaces

Staff has prepared a presentation to outline the District's desire to create 21^st Century Facilities to support student learning outcomes.    

The attached presentation is a general overview of the process needed to perform a program and facilities needs analysis to create a 21^st Century Learning Environment and to outline the steps needed to seek voter approval of a General Obligation Bond.  In order for the District to perform this needs analysis, qualified professionals are required to establish the basis of the program scope and facilities planning that will identify these opportunities for improved student learning spaces.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on April 28, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.