Regular Meeting
Davis Joint USD
March 02, 2017 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616 Member Alan Fernandes will participate via teleconference from 7250 Pollock Drive, Las Vegas, NV 89119

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code § 54957)Confidential agenda item.
II.d. Public Employee Discipline/Dismissal/ReleaseConfidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Alan Fernandes will lead those attending the meeting in a patriotic observance.

III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI.a. Approve Certificated Personnel Report No. 14-17
Recommended Motion:

Certificated Personnel Report No. 14-17 covers 1 Conversion from Temporary to Probationary Status, 5 Retirements, 6 Resignations and possible addendum covering 1 Employment and 3 Resignations.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report 14-17
Certificated Personnel Report No. 14-17 - Addendum
VI.b. Approve Classified Personnel Report No. 14-17
Recommended Motion:

Classified Personnel Report No. 14-17 covers 2 Employments, 1 Reclassification and 1 Coaching Variable Services Agreement and possible addendum covering 5 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report 14-17
VI.c. Approval of Minutes
VI.d. DaVinci Charter Academy College Readiness Block Grant Plan
Recommended Motion:

Approve the DaVinci College Readiness Block Grant Plan.  This plan was originally presented to the Board of Education on January 19, 2017.  Since that time, DaVinci Charter Academy Staff has received feedback from key stakeholders.  Any changes to the plan have been identified through the attached "track-changes" draft included along with the attached final version of the plan.


As a condition of receiving these funds, a school district or charter school is required to:

  • Develop a plan describing how the funds will increase or improve services for unduplicated pupils to ensure college readiness [EC Section 41580(e)].
  • The plan shall include information regarding how it aligns with the school district’s local control and accountability plan (required pursuant to EC Section 52060), the county superintendent’s local control and accountability plan (required pursuant to EC Section 52066), or the charter school’s local control and accountability plan required pursuant to EC Section 47605, or 47605.6, and EC Section 47606.5. [EC Section 41580(e)].
  • The plan shall also include a description of the extent to which all pupils within the school district, county office of education, or charter school, particularly unduplicated pupils, as defined in EC Sections 42238.01 and 42238.02, will have access to A–G courses approved by the University of California. (EC Section 41580(e)).
  • In order to ensure community and stakeholder input, the plan shall be discussed at a regularly scheduled meeting by the governing board of the school district, county board of education, or governing body of the charter school and adopted at a subsequent regularly scheduled meeting. [EC Section 41580(e)].
  • On or before January 1, 2017, LEAs are required to submit information to the Superintendent, on how the LEA will measure the impact of funds received on their unduplicated pupils’ access and successful matriculation to institutions of higher education, as identified within their plan. [(EC Section 41580(f)].

Funds allocated to LEAs or charter school may be used for, but are not limited to, the following purposes that directly support pupil access and successful matriculation to institutions of higher education. As identified in EC Section 41580(d), eligible activities may include, but are not limited to, the following:

  1. Providing teachers, administrators, and counselors with professional development opportunities to improve pupil A–G course completion rates, pupil college-going rates, and college readiness of pupils, including providing for the development of honors and Advanced Placement courses.
  2. Beginning or increasing counseling services to pupils and their families regarding college admission requirements and financial aid programs.
  3. Developing or purchasing materials that support college readiness, including materials that support high performance on assessments required for admittance to a post secondary educational institution.
  4. Developing comprehensive advising plans to support pupil completion of A–G course requirements.
  5. Implementing collaborative partnerships between high schools and post-secondary educational institutions that support pupil transition to post-secondary education, including, but not limited to, strengthening existing partnerships with the University of California and the California State University to establish early academic outreach and college preparatory programs.
  6. Providing subsidies to unduplicated pupils, as defined in Sections 42238.01 and 42238.02, to pay fees for taking advanced placement exams.
  7. Expanding access to coursework or other opportunities to satisfy A–G course requirements to all pupils, including, but not necessarily limited to, pupils enrolled in schools identified by the department as high schools with 75 percent or greater enrollment of unduplicated pupils, pursuant to subdivision (g). These opportunities may include, but shall not be limited to, new or expanded partnerships with other secondary or post-secondary educational institutions.

Financial Impact:

One-time allocation of $75,000 to support "Unduplicated Student" access and successful matriculation to institutions of higher education.  

Funds may be expended anytime during the 2016-17, 2017-18 or 2018-19 fiscal years.

This allocation is specific to DaVinci Charter Academy and is not part of the district allocation.

a. DaVinci College Readiness Block Grant Plan-Strikethrough
b. DaVinci Readiness Block Grant Plan-Clean
VI.e. Update Library Technician Job Descriptions
Recommended Motion:

Approve the updated Library Technician I and Library Technician II job descriptions.


The Library Technician I and II job descriptions are being updated to reflect current changes.

Financial Impact:


C Library Technician II with tracked changes
D Library Technician II final
Library Technician I Job Description Final
Library Technician job Description with Tracked Changes
VI.f. Proposition 39 – California Clean Energy Jobs Act (2012)
Recommended Motion:

Approve Proposition 39 School Energy Efficiency Program Bonus Agreement with CLEAResult Consulting Inc. for professional services support in creating Energy Benchmarking, Audit Review, Energy Expenditure Plans for Davis High School – CA Proposition 39 Program (California Clean Energy Jobs Act – 2012)

Approve initial expenditure of $25,767 from Proposition 39 Fund Account to fund CLEAResult Consulting, Inc. Agreement and file necessary applications to PG&E for $12,884 discounts.


As previously reported, the California Clean Energy Jobs Act – 2012 was passed by the voters (Proposition 39) to change the corporate income tax code and allocations to support Energy Conservation and promote Job creation throughout the State.  In consultation with our utility provider (PG&E), a recommendation to assist the District in preparing the required Energy Expenditure Plan was presented utilizing PG&E’s School Energy Efficiency Program (SEE).  This program provides matching funds to cover the costs associated with the Energy Expenditure Plan allowing our Prop 39 dollars to go further towards the proposed energy efficiency project.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Financial Impact:

Upon approval of the Energy Conservation Measures by the District and approval by the CEC of the submitted Energy Expenditure Plan, all costs associated with this work will be via the Proposition 39 – CA Clean Energy Jobs Act.  Initial Expenditure of $25,767 from Proposition 39 funding is expected to be reduced to $12,884 after PG&E grant is received. No General Fund dollars are expected to be used to complete this effort and therefore this recommendation will not have any fiscal impact on the Unrestricted General Fund.  These funds are categorically restricted for energy reduction projects.

CLEAResult Master Service Agreement
VI.g. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $10,900 for this period presented for use in the District’s programs.


The Board of Education gratefully accepts donations totaling $10,900, which have been received by the District since the February 2, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

March 2016-2017 Gift Report
VI.h. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the Attachment section below.

Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

a. All West Coachlines Agreement
b. Comfort Suites Agreement
c. Michael's Transportation Service, Inc. Agreement
d. Rick Toles Professional Services Agreement
e. Heidi Bekebrede Professional Services Agreement
f. Youth Truth Student Survey Agreement
g. All West Coachlines Agreement- DSHS
h. B Street Theatre Agreement
i. K & B Electric, Inc. Agreement
j. Yolo County Arts Council Agreement
VII.a. Teacher Shortage Update
Recommended Motion:

Receive a report from staff regarding the statewide teacher shortage and the efforts DJUSD is currently engaged in to address the shortage.


The State of California is in the midst of a teacher shortage that exists for several reasons. The two most notable are the number of teachers projected to retire between 2014-2024. In Yolo County, 26.6% of teachers teaching in 2013-14 are projected to retire between 2014-2024. To exacerbate this issue teacher credentialing programs are not producing teacher candidates at a level to meet demand. California Universities and Colleges produced more  than 3000 fewer teachers in 2014-15 than in 2010-11 despite the increasing number of retirements across the state.

As a result districts are working to be as proactive as possible to recruit and retain teachers. In DJUSD the following actions are currently being taken:

  • Strategic Goal #5 and Action Plan- Focused on Human Resources
  • County Consortium to create a Teacher Intern Program
  • Application and award for the Classified Employee to Teacher Grant program
  • Recruitment activities
  • Facilities improvement
  • Joint Benefits Committee
  • Compensation negotiations
  • Housing assitance

These items will be discussed in greater detail during the presentation in addition to DJUSD specific information. 

Financial Impact:


CSBA Teacher Shortage Brief
DJUSD 5 year Teacher Trends - Action Team 5 research
Teacher Shortage Report
West Ed - California Projections of Teacher Retirements 2014-2024
VII.b. Second Interim Budget Planning
Recommended Motion:
Discuss the current budget status and the budget topics for the upcoming Second Interim Budget. 


The next official budget report for the district is the Second Interim Report in March.  This budget report will include the updates since the last budget, review of actuals to date and projections for next year using the Governor’s January Budget proposals.  This report will include changes in budget projections for the current year as well as future year projections.

The Governor's proposal includes minimal additional revenue to fund the new Local Control Funding Formula (LCFF). The Governor is projecting barely enough growth in the Proposition 98 guarantee to fund the small 1.48% cost-of-living adjustment (COLA) estimated for 2017-2018. This leaves no room for additional gap closure, so the funded level of the Local Control Funding Formula (LCFF) would remain at 96% for 2017-2018. As part of the new funding formula (LCFF), school districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For 2017-2018, the proposed budget contains net funding for LCFF growth that calculates to $800,000 (+1.2% per student) of possible on-going new funding next year. This is a dramatic reduction from the previous revenue projections issued from the State Department of Finance (+3.6% per student, $2.3 million).

It is important to know that the LCFF revenue funds all area of district needs:

  • Employee Compensation
  • State Pension Cost Increases (STRS and PERS employer rates)
  • Inflation/Cost Increases
  • K-3 Class Size regulations and local teacher staffing
  • Deficit Spending Reduction
  • Services/Goals for Student Learning (LCAP)
  • Strategic Plan Goals

Staff will discuss the status of the upcoming budget with these themes and make recommendations on a course of action for the Second Interim budget and 2017-2018 Adoption Budget.

Financial Impact:
Financial Impacts are described within this budget presentation.

a. 2016-2017 Second Interim Budget Update Summary
b. YCOE Review of First Interim 2016-2017
c. Yolo Common Message Second Interim 2016-2017
d. SCC Reserves Article February 2017
e. SSC Reserves Article April 2016
f. SSC Reserves Article May 2016
g. FCMAT Indicators of Risk or Potential Insolvency
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for April 6, 2017. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

Quick Summary / Abstract:

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on February 24, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at


Published: February 24, 2017, 6:53 PM

The resubmit was successful.