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Regular Meeting
Davis Joint USD
February 16, 2017 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616 (02-13-07: Revised to include Agenda Item II-e)

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (2 cases)Confidential agenda item.
II.d. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9 (a)] Name of Case: Case No. 2017010340Confidential agenda item.
II.e. Public Employee Discipline/Dismissal/ReleaseConfidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board President Barbara Archer will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Approve Certificated Personnel Report No. 13-17
Recommended Motion:

Certificated Personnel Report No. 13-17 covers 2 Temporary FTE Increases, 1 Retirement, 1 Coaching Variable Services Agreement, and 5 Temporary to Probationary conversions.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 13-17
VI.b. Approve Classified Personnel Report No. 13-17
Recommended Motion:

Classified Personnel Report 13-17 covers 2 Employments, 9 Reclassifications, 4 Resignations, 1 Partial Resignation, 2 Coaching Variable Services Agreements and possible addendum covering 5 Coaching Variable Services Agreements.




Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 13-17
VI.c. Approval of Minutes
VI.d. Approve Secondary Program Changes
Recommended Motion:

Approve staff recommendations for 2017-2018 course offerings.


Rationale:

On an annual basis, the Board of Education reviews and discusses staff recommended additions and changes to the district’s secondary program.  The following additions and changes are being recommended by the staff:

New Courses:

  • American Voices, will be submitted for A-G approval under English
  • EAP Math for Seniors, already approved through UCOP, need DJUSD approval 
  • Integrated Mathematics III Honors, will be submitted for A-G approval under Math
  • Introduction to Coding and Computer Science, will be submitted for A-G approval under College Prep Elective
  • Life Science, will be submitted for A-G approval under Science
  • Intermediate Robotics Engineering
     

Updated Course:

  • AVID, already approved through DJUSD; recently approved through UCOP, included for informational purposes only

Rationale for the changes are embedded in the course description documents, attached to this agenda item.

The American Voices course presented to the Board of Education during our January 19 session has been modified to include the budgetary impact of $10,224.  This amount allows teachers at Davis Senior High to teach the same units of study simultaneously with the entire 11th grade class, promote teacher collaboration, and literature course work that aligns with Social Studies units of study.  Additionally, staff recommends that all novels approved for American Voices be approved for 11th grade English coursework throughout the district to promote a more diverse perspective in all American Literature coursework.

Our Instructional Services is also submitting Intermediate Robotics Engineering and requesting our Trustees to waive the second reading for the course.  This course is designed to follow Introduction to Robotics Engineering and allow students to explore and apply more advanced topics in mechanical design and programming.  This course would create a three year pathway for students and is open to Da Vinci students as well as DSIS for co-enrollment.  This will be submitted for College-preparatory elective (“g” in the A-G subject requirements) through University of California.  The approval of the course comes with a budgetary request of $12,000 - $14,000 for initial start up expenses.  Site administration and teaching staff are prepared to use site funds to sustain the course after DJUSD initial investment.  This course has been approved by the Curriculum and Instruction Committee at Davis Senior High School as well.







 
Financial Impact:

The estimated cost is $2160 for the purchase of Integrated Math III books. 

The American Voices course presented to the Board of Education during our January 19 session has been modified to include the budgetary impact of $10,224.

The approval of the course comes with a budgetary request of $12,000 - $14,000 for initial start up expenses.  Site administration and teaching staff are prepared to use site funds to sustain the course after DJUSD initial investment.

Approximate Total Cost = $26,400 from our instructional materials fund.







Attachments:
A. American Voices
B. EAP Senior Math
C. Integrated Math III Honors
D. Introduction to Coding and Computer Science
E. Life Science
F. AVID
G. Intermediate Robotics Engineering
H. 2017-2018 Proposed Instructional Materials Expenditures
I. Instructional Materials Timeline
VI.e. Approval of Comprehensive School Safety Plans
Recommended Motion:

Approve Comprehensive School Safety Plans for district sites.


Rationale:

Education Code 32286 and Board Policy 0450 state that all school sites must maintain a comprehensive safety plan to ensure that students and staff are safe and secure on campus and are free from physical or psychological harm.  Beginning in September, the Student Services Department has worked closely with sites to update their plans, conduct safety drills, and implement an emergency communication drill procedure.  The plans must be reviewed and updated each year and approved by the Governing Board.

The Harper Junior High School Comprehensive School Safety Plan is an example of the full safety plan each school site must maintain.  Safety Plans are the same at all sites with the exception of site specific information.  The remaining attachments include the Safety Plan signature page for each DJUSD school site and the District Office.

 

 
Attachments:
1. Comprehensive School Safety Plan- Harper Jr. High School
2. Safety Plan Signature Page for All DJUSD Schools and District Office
VI.f. Approval of Annual Proposal for SCI Consulting Group to Provide Professional Tax Administration and Consulting for Davis Joint Unified School District
Recommended Motion:
Approve the annual proposal for SCI Consulting Group to provide professional tax administration for Davis Joint Unified School District.


Rationale:

Davis Joint Unified School District is required to develop the assessment for the tax rolls that are submitted to Yolo and Solano Counties for collection.  SCI Consulting Group provides this service to the District. 

The scope of services includes: 

- Research and confirmation of the accuracy of all tax levies. 

- Calculation of the CFD and parcel tax levies for each taxable parcel within the boundaries of the District, including parcels in Yolo and Solano Counties and adjustment of tax levies for publicly and/or institutionally owned property. 

- Preparation of Tax Reports outlining the tax levies and providing relevant disclosure data. 

- Submittal of the tax levies for the fiscal year 2017-2018 tax roll and confirmation of the tax. 

- A toll-free tax assistance phone line for directly responding to property owner inquiries regarding their taxes or other questions.








 
Financial Impact:

SCI Consulting Group shall be compensated $13,500 for the 2017-2018 administration of the CFD No. 1 and CFD No. 2 taxes, which will be paid from the facilities tax fund.  This amount is an increase of $300 from last year.

Additionally, SCI Consulting Group shall be compensated $8,300 for the 2017-2018 administration of the Measure H Parcel Tax, which will be paid from the parcel tax funds.



Attachments:
SCI Agreement CFD No. 1 and CFD No. 2
SCI Agreement Measure H Parcel Tax
VI.g. Review of Warrant Report
Recommended Motion:
Accept Warrant Report as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from December 1, 2016 to December 31, 2016 and January 1, 2017 to January 31, 2017.



 
Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
December 2016 Commercial Warrant Report
January 2017 Commercial Warrant Report
VI.h. Review of Purchase Order Report
Recommended Motion:
Accept purchase order report as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from December 1, 2016 to December 31, 2016 and January 1, 2017 to January 31, 2017.


 
Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
December 2016 Purchase Order Report
January 2017 Purchase Order Report
VI.i. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the Attachment section below.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
a. Accurate Productions Agreement
b. Caltronics Business Systems Agreement - Fairfield
c. Elizabeth Cote Professional Services Agreement
d. Robust Physical Fitness Testing Agreement
e. Ballard & Tighe Publishers Agreement
f. The Math League Agreement
h. CommuniCare Addendum
i. John Dau Professional Services Agreement
j. Yolo-Solano Teacher Induction Agreement - DUSD
k. Yolo-Solano Teacher Induction Agreement - DJUSD
l. Yolo-Solano Teacher Induction Agreement - EUSD
m. Yolo-Solano Teacher Induction Agreement - EUSD
n. Yolo-Solano Teacher Induction Agreement - Notre Dame
o. Yolo-Solano Teacher Induction Agreement - SCOE
p. Yolo-Solano Teacher Induction Agreement - St. Catherine
q. Yolo-Solano Teacher Induction Agreement - TUSD
r. Yolo-Solano Teacher Induction Agreement - VV Christian
s. Yolo-Solano Teacher Induction Agreement - VUSD
t. Yolo-Solano Teacher Induction Agreement - Winters
u. Yolo-Solano Teacher Induction Agreement - Woodland Christian
v. Yolo-Solano Teacher Induction Agreement - WJUSD
w. Yolo-Solano Teacher Induction Agreement - WUSD
x. Yolo-Solano Teacher Induction Agreement - WUSD
y. Yolo-Solano Teacher Induction Agreement - YCOE
z. Bianchi Sound Agreement
z2. Heidi Bekebrede Professional Services Agreement
z3. Herburger Publications, Inc. Professional Services Agreement
z4. West Ed Agreement
z5. Kathleen Ohm Professional Services Agreement
z6. Tekla White Professional Services Agreement
z7. Dreambox Learning, Inc. Agreement
z8. Street Smarts, City of Davis Agreement
z9. Alaniz Construction, Inc. Professional Services Agreement
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. 1,000 Mentors for Youth Challenge Update
Recommended Motion:
  • Receive an update on the 2016 Davis 1,000 Mentors for Youth Challenge.

  • Recognize the significant contributions of Martha Beetley and Tom Hagler who organize the Dialogic Reading volunteers and Robbie and Tony Fanning who organize the Writing Buddies volunteers.

Rationale:

Consistent with DJUSD strategic goal #4, “We will develop and implement a system that enables each student to set and pursue academic, social and personal goals,” action step #4, “Develop a community-wide volunteer network to further support small group learning environments throughout the district,” in January 2016, the City of Davis and the Davis Joint Unified School District launched the 2016 Davis 1,000 Mentors for Youth Challenge with the goal of encouraging more adults to become involved in mentoring the youth in our community.

Research confirms that having a mentor increases a young person’s chance of graduating from high school and attending college, avoiding risky behaviors, and developing self-confidence and resilience.   Studies show youth with mentors have higher grades and better school attendance, and improved life outcomes.

Mentoring inspires adults as well.  Building shared trust results in “social capital” – ties to family and friends, and involvement in civic organizations, service clubs, faith-based communities, arts, athletics, music and more – which has a powerful effect on the sense of belonging and well-being for both young people and adults.

Community organizers of the challenge will report outcomes of the initiative.  Davis met the 2016 challenge with an exceptional community effort.  According to district statistics captured when volunteers check-in at any school in Davis, 3,075 volunteers contributed 63,026 hours of time and talent for our kids in 2016 -  an amazing achievement!

Many participated in programs such as Writing Buddies led by community volunteers Robbie and Tony Fanning, or the Dialogic Reading Project led by long-time education activist Martha Beetley, and shared their experience:

“I felt renewed delight when I found that my kindergartners were enjoying many of the same books that my now-adult children loved.  Our conversations about these books and the often goofy characters stay with me from week to week.”

“It was an ongoing challenge to interest one little fellow in books, and to keep him engaged.  He was often absent from school.  However, when we were reading an alphabet book with superheroes for each letter, he observed that ‘knight’ sounds the same as ‘night,’ but they’re actually different words with different meanings.  Clearly this child was taking in a lot more than I realized!”

“A young girl did not know any English at the start of the school year.  I mixed in some broken Spanish whenever I interacted with her.  Just before Christmas, her English had improved quite a bit, and she and I were reminiscing about the time when she did not know any English.  I said that it must have been difficult for her.  Her reply was yes, but ‘you heard me.’  Needless to say, that made my Christmas!”

DJUSD educators speak to the value for students.  “Our Patwin students thrive with the one- to-one relationship that they build with their Writing Buddies.  This program makes every child feel valued,” said Principal Gay Bourguignon.

Sarah Roseen, North Davis principal and principal at the Power Up! Summer School program, which benefited from the contributions of more than 80 community volunteers, said, “Over the course of the 5-week program, every student had the opportunity to read with a volunteer each week.  There was an amazing amount of positive energy on campus each Wednesday, and the students and teachers looked forward to their time with the volunteers.  It is touching to see the amount of community support for our children, and impressive to see the level of commitment from those who signed up.  THANK YOU to each and every one for making the summer school experience even more enriching and fun for our students!”

 
Attachments:
Volunteer Hours by Function
Volunteer Summary
VII.b. Davis Demographics & Planning, Inc. Enrollment Projection Update
Recommended Motion:

Receive student demographic planning report. 


Rationale:

Davis Demographics & Planning, Inc. (DDP) will provide the Board of Education up-to-date information on the District’s student population projections.

Davis Demographics conducts annual student population projection updates for the District in an effort to be proactive by annually analyzing potential shifts in population in its early stages.  Continued enrollment updates allow the District to differentiate between new trends or recent anomalies and help the District to invest resources in the most effective way possible.

Four of the last five school years have seen resident student population decline.  From 2011-2012 to 2016-2017, resident student population declined by 255 K-12 students.  Meanwhile, the number of out- of-district students increased by 269, keeping overall enrollment relatively stable over this time frame.  There was a 39 student increase in inter-district transfers from 2015-2016 to 2016-2017, slightly less than the five-year average of 53.8. 

An increase in positive mobility (positive net migration in) from 2015-2016 to 2016-2017 may point to a change in trend.  While some families continue to relocate to areas outside of the District, more families are moving in rather than leaving.  This positive net migration has helped keep DJUSD enrollment near 8,500 for the last 10 years.  

However, there has been a decline in area births.  Between 2010 and 2014, there was an average of 501 births annually, leading to a decrease in kindergarten class enrollment. The previous four-year time period (2006 to 2009) averaged 570 births per year.  Without positive net migration and to a lesser extent, new housing units, DJUSD would be experiencing overall declining enrollment.

Over the next three years (the 2017-2018 to 2019-2020 school years), the Davis Joint Unified School District is forecast to experience a mild increase in enrollment, a total of approximately 50 TK-12 students.  The increase can be attributed to positive net migration of resident students and new families moving into new housing.  The following three-year period (2020-2021 to 2022-2023) should be somewhat stable with a small variation in enrollment.

This is forecast to be followed by a few years of declining enrollment at the K-6 level (2023-2024 to 2026-2027).  It is important to remember the further out a forecast goes, the greater margin of error is introduced.  The declining enrollment at the tail end of the forecast is mainly a result of decreasing area births between 2010-2014 and the difficult task of forecasting future birth numbers.  A change in the birth trend or an increase in residential development may alter the forecast.  



 
Financial Impact:

No specific impact. Possible projections for potential changes +/- in LCFF revenues, student facilities needs and staffing to support student enrollment levels.




Attachments:
a. 2016-2017 Davis Demographics Presentation
b. Enrollment Projection Report
VII.c. Strategic Planning Committee Selections
Recommended Motion:

Recommended Motion: Consider the current composition of our Strategic Planning Committee and use the Board-adopted (Cambrian Group) process to appoint new members to the Strategic Planning Committee to fill existing vacancies.   

Background: The Strategic Planning Committee comprises a combination of 26 community members and DJUSD employees. The composition/ratio is as follows: (40-50% community members & 50-60% DJUSD employees). Community members and DJUSD employees wishing to either participate on the Strategic Planning Committee or nominate others to participate submitted an application. The Board of Trustees in collaboration with the Superintendent selects Strategic Planning Committee members from the applicant pool and the Board approves the final committee.

The refresh process prescribed by the Cambrian Group renews one-third of the Strategic Planning Committee members each year for new perspectives. 







Rationale:

Creativity and innovation inspire new learning and help drive progress. As professional learners, DJUSD wishes to push beyond the status quo. The Strategic Planning process brings DJUSD educators and the Davis community together to forward think, consider possibilities, and strategically set actions to guide our organization forward.

Creation and selection of the Strategic Planning Committee is one of the most important components of the Strategic Planning Process.  Overtime, it is necessary to refresh the Team to fill vacancies that are created for a variety of reasons and to bring new perspectives to the group.

The Board will review, compare and affirm candidates for the 26 member Strategic Planning Committee and fill any existing community vacancies.  Superintendent Bowes, in collaboration with Davis Teachers' Association President Blair Howard n and California School Employees' Association President Jim Herrington, will fill district employee vacancies.

The DJUSD Strategic Plan encompasses community and organizational values, goals and commitments therefore members of the strategic planning committee should be good willed, reflective individuals who represent a wide cross section of the school district and Davis community.








 
Financial Impact:
This presentation items does not impact the DJUSD general fund.  Decisions made by the Strategic Planning Committee that require financial support must be Board approved prior to implementation.
Attachments:
a. Strategic Planning Commitee Nomination Form
b. Strategic Plannning Committee List
VII.d. Local Control Accountability Plan Update (LCAP)
Recommended Motion:

Hear an update on the Local Control and Accountability Plan process.  This will include a brief review of LCAP Advisory Meeting topics, a review of local performance indicators, and next steps in our process.




Rationale:

Our Local Control and Accountability Plan advisory has met several times this year.  At those meetings, they have reviewed the achievement/opportunity gap presentations that were shared with the Board of Education earlier in the year.  The advisory has also heard an update on several programs that were initiated this year through our LCAP process.

During this presentation, staff will present our local performance indicators for Basic Services; Implementation of State Standards; Parent Involvement; and School Climate to the Board.  These indicators have been used to monitor progress in each of these areas.  

As part of the new accountability dashboard, the California Department of Education has asked local education agencies (LEA) to evaluate progress of the use of local performance indicators on a three point scale: Met; Not Met; and Not Met for 2 or more years.  

Meeting standard on the local indicators in not about the results of a survey nor the level of progress on a tool.  Meeting standard is about engagement in the process, analysis for continuous improvement, transparent reporting of results, and the expectation to incorporate results into the LCAP.




 
Financial Impact:

None at this time.

Attachments:
a. Priority 1-Basic Services
b. Priority 2-Standard Implementation
c. Priority 3-Parent Engagement
d. LCAP Update Presentation
VIII. UPDATE ON TENTATIVE BOARD CALENDAR
Rationale:
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
 
Attachments:
Tentative Calendar
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for March 2, 2017. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.
X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on February 10, 2017 In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.

               


Published: February 10, 2017, 4:04 PM

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