In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 12-17 covers 1 Employment, 1 Temporary Employment, 2 Temporary Employments, 4 Temporary FTE Increases, 3 Leaves of Absence, 1 Promotion, 1 Return from Leave of Absence,  2 Coaching Variable Services Agreements and possible addendum covering 5 Coaching Variable Services Agreements.

Classified Personnel Report No. 12-17 covers 4 Employments, 2 FTE Increases, 2 Resignations, 1 Promotion, 25 Coaching Variable Services Agreements and possible addendum covering 20 Coaching Variable Services Agreements.

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval. 

The Yolo County Governance of Special Education specifies that the Davis Board of Education appoint representatives to the Yolo County Community Advisory Committee, CAC.  The appointments are for a period of two years.

After discussion and recruitment with the Superintendent's Advisory Committee on Special Education and the Special Education Teachers of the District, one person was willing to commit to representing the District on the CAC.

Kate Tweddale will contribute to the committee by providing insight and perspective as a parent of a student with exceptional needs.

Staff recommendations will be available following the Bid Opening on January 30, 2017.

Updated January 31, 2017:

Accept the bid of Plummer Built, Inc. for Installing four pre-manufactured metal storage buildings at Davis High School and the Operations Yard (PN 16-30/12) and award the contract to Plummer Built, Inc. in the amount of $533,000.

The work associated with the installation of four pre-manufactured metal storage buildings at Davis High School and  the District's Operations Center includes the removal/relocation of various temporary storage buildings and the site preparation, foundations, minor electrical for four pre-manufactured metal structures. Project plans and specifications were prepared by Synthesis Partners, Inc.

A Notice Inviting Bids for the project was published on December 25, 2016 and January 3, 2017 with a bid submittal deadline of January 30, 2017 at 2:30 PM, at which time bids will be opened.  Following the bid opening, staff will review proposals for conformance and bid requirements to determine the most responsive low-bidder.  Information will be available no later than Wednesday, January 31.

Update January 31, 2017:

A total of (3) three prospective bidders attended the Non-mandatory pre-bid walk through conducted on January 3, 2017. The District received a total of (3) three bids at the bid opening with the all bids evaluated for conformance with the bid requirements. The District utilized the “Blind Bid Format” to evaluate the bids received for two separate locations (Davis High School and District Operations Yard). After a review of all proposals, the bid submitted by Plummer Built, Inc., of $533,000 (includes a $40,000 Owners Allowance for contingency) was determined to be the lowest price for both bid items. The established engineer’s estimate for the project was between $750K-$820K.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

Fiscal Impact will be available following the bid opening. 

Updated January 31, 2017:

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Award value is $533,000 for Base bid price (Bid Items #1 & #2) which includes a project contingency of $40,000.   

Staff recommendations will be available following the Bid Opening on January 30, 2017. 

Updated January 31, 2017:

Accept the bid of Rua & Sons Mechanical (RSM ) for re-roofing Building O at Davis High School and Harper Junior High School (Mech. Wells) - PN 16-33 and award the contract to Rua & Sons Mechanical  in the amount of $ 445,662.

The work associated with the re-roofing of Building O at Davis High School and Harper Jr. High School mechanical wells includes removal of the existing roofing materials and installation of a new 45 mil TREMCO single-ply membrane roof. Work is required to address long standing leaks and re-configuration of roof slopes for Building O at Davis High School to support the new All Student Center project.

A Notice Inviting Bids for the project was published on December 25, 2016 and January 1, 2017 for base bid with a bid submittal deadline of January 30, 2017 at 2:00 PM, at which time bids will be opened.  Following the bid opening, staff will review proposals for conformance and bid requirements to determine the most responsible low-bidder.  Information will be available no later than Wednesday, January 31.

Updated January 31, 2017:

A total of (13) thirteen prospective bidders attended the mandatory pre-bid walk through conducted on January 3, 2017. The District received a total of seven bid proposals with the all bids evaluated for conformance with the bid requirements. The District utilized the “Blind Bid Format” to evaluate the bids received for two separate locations (Davis High School and Harper Jr. High School). After a review of all proposals, the bid submitted by Rua & Sons Mechanical of $445,662 (which includes a $40,000 Owners Allowance for contingency) was determined to be the lowest price for both locations. The established engineer’s estimate for the project was between $600K - $700K.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

Fiscal Impact will be available following the bid opening. 

Updated January 31, 2017:

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Award value is $445,662 for Total Base bid price (#1 Davis High School Bldg. O and #2 Harper Junior High School  Mechanical Wells) which includes a project contingency of $40,000.   

Accept the bid of Alaniz Construction, Inc. for the 2016 Deferred Maintenance – Play Structure Fall Protection Surface Replacement Project as specified in the District’s Project No. 16-31 located at Birch Lane, Montgomery, Pioneer, Willett and Patwin Elementary Schools and award the contract to Alaniz Construction, Inc in the amount of $569,493.

The work associated with the Play Structure Fall Protection Surface Project at five District sites includes the removal and disposal of existing poured-in-place rubber surface materials and the replacement of a total of 16,800 square feet of new SofTile KrosLOCK Durasafe fall protection surface materials. The scope of work also includes grading the subsurface base materials to conform to the required ADA slopes for access to all existing play apparatus equipment. This project will restore all fall-protection surfaces to a uniform safety condition and extend the service life of these play areas.

A Notice Inviting Bids for the project was published on December 18 and 25, 2016 for base bid with a bid submittal deadline of January 19, 2017.  A total of three prospective bidders attended the mandatory pre-bid walk-through conducted on December 28, 2016. The District received one bid at the bid opening with this bid evaluated for conformance with the bid requirements. 

In a review of the proposal received, the bid proposal submitted by Alaniz Construction, Inc. with a Base Bid value of $544,493 was deemed the apparent and responsive low bidder.  The established engineer’s estimate for the project was approximately $465,000.  Due to current contractor availability for this type of work, staff recommends awarding this project to Alaniz Construction, Inc. as opposed to re-advertising this project which may jeopardize overall project cost and student safety. 

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. It is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

The Total Project Award value is $569,493 for Base bid price which includes a project contingency of $25,000.   

Accept the gifts totaling $6,615 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $6,615, which have been received by the District since the January 19, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Discuss and adopt the resolution entitled: We All Belong: Safe and Welcoming Schools for All We All Belong: Safe and Welcoming Schools for All

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Over the last month, the Davis Joint Unified School District has communicated with parents, staff and the community its commitment to ensuring that school remains a safe place for all students and families, regardless of their immigration status, race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or gender expression.  

In order to reaffirm district values and provide a clear and transparent statement of our principles, staff has crafted the We All Belong: Safe and Welcoming Schools for All resolution for adoption by the Board of Education. In preparation for this item, staff researched resolutions in other K-12 school districts, consulted with legal counsel and gathered input from school leaders, parents and community members in a variety ways, including the recent community forum dedicated to this purpose.

The We All Belong: Safe and Welcoming Schools for All resolution highlights and builds upon DJUSD's long history of inclusion, celebration of diversity, prioritization of school climate and social and emotional well-being for students.

Conduct a public hearing to allow the public to comment on the District's Collective Bargaining Sunshine Proposal to the Davis Teachers' Association.

The Rodda Act provides that the public has a right to know what is being negotiated and also have an opportunity to comment on the proposal before it is negotiated.

The District Proposal was "sunshined" at the January 19, 2017 Board meeting and has been available to the public through the Personnel Services office.

Conduct a public hearing to allow the public to comment on the Collective Bargaining Sunshine Proposal from the Davis Teachers Association to the Davis Joint Unified School District.

The Rodda Act provides that the public has a right to know what is being negotiated and also have an opportunity to comment on the proposal before it is negotiated.

The DTA Proposal was "sunshined" at the January 19, 2017 Board meeting and has been available to the public through the Personnel Services office.

The attached Citizens Parcel Tax Oversight Committee report finds that the committee has verified the parcel tax fund expenditures are in compliance with the language of the ballot text. 

DJUSD is committed to accountability and transparency in all aspects of its financial accounting. While there is no legal requirement for a citizen oversight committee for parcel tax funds, parcel tax measures have explicitly stated the Board of Education will establish a process for independent citizen oversight. As such, a Citizens Parcel Tax Oversight Committee was commissioned to ensure that the local parcel tax funds are spent for their authorized purposes and to present its findings in a public report on an annual basis. Parcel tax revenue constitutes 11% of the DJUSD budget.

The Citizens Parcel Tax Oversight Committee’s report reviews the revenue and expenditures related to the parcel taxes. The committee reviewed the ballot text for Measures C and E for current fiscal year’s budget verifying positions and expenditures by categories. The reconciliation between the financial system and the parcel tax report is included as verification of the monitoring being done by the Oversight Committee.

No financial impact.

Pursuant to Education Code 41020, school districts are required to submit an independent external audit in accordance with State and Federal audit guidelines. 

The district's 2015-2016 fiscal year audit was conducted by Crowe Horwath LLP.  A copy of the audit is available for review in the Business Services Office. 

Crowe Horwath LLP in their management letter evaluated the reasonableness of accounting estimates in relationship to the financial statements taken as a whole and concluded that management’s approach to these estimation processes is reasonable. The auditors did not identify any significant or unusual transactions. The audit was conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issues by the Comptroller General of the United States. In the auditors opinion, the financial statements of Davis Joint Unified School District present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information as of June 30, 2016, and the respective changes in financial position and cash flows. 

A representative from the audit firm of Crowe Horwath LLP, will review the audit with the Board.

Receive report and discuss budget.

The official State Budget planning process for the next fiscal year starts with the January Governor’s Budget. This budget is used to start the district budget planning that will be included in the Second Interim Budget (March).  In May, there is a Governor’s Budget revision that will be used for the DJUSD 2017-2018 Adoption Budget.

The Governor's proposal includes minimal additional revenue to fund the new Local Control Funding Formula (LCFF). The Governor is projecting barely enough growth in the Proposition 98 guarantee to fund the small 1.48% cost-of-living adjustment (COLA) estimated for 2017-2018. This leaves no room for additional gap closure, so the funded level of the Local Control Funding Formula (LCFF) would remain at 96% for 2017-2018. As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For 2017-2018, the proposed budget contains net funding for LCFF growth that calculates to $1m (+1.2% per student) of possible on-going new funding next year. This is a dramatic reduction from the previous revenue LCFF projections issued from the State Department of Finance (+3.6% per student, $2.6m).

Some important things to know about the increased funding are:

• The LCFF revenue funds all areas of district needs:
  • Employee Compensation
  • State Pension Cost Increases (STRS and PERS employer rates)
  • Inflation/Cost Increases
  • K-3 Class Size regulations and local teacher staffing
  • Deficit Spending Reduction
  • Services/Goals for Student Learning (LCAP)
  • Strategic Plan Goals

Our discussions during the budget planning cycle including the Local Control Accountability Plan and approved budget will need to address these needs while maintaining fiscal solvency.

The budget proposal includes other one-time program funding for a Mandated Cost Payment that is estimated at $370k. This can help mitigate the impact of some of the revenue drop for the 2017-2018 school year.

Staff will provide a summary report of the Governor's January budget and discuss possible impacts on DJUSD. 

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on January 27, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.