In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 11-17 covers 2 Employments, 1 Temporary Employment, 2 Temporary FTE Increases, 1 Resignation, 3 Coaching Variable Services Agreements and possible addendum covering 1 Employment.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 11-17 covers 12 Employments, 3 FTE Increases, 1 Partial Resignation, 1 Resignation, 15 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified school District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve College Readiness Block Grant

As a condition of receiving these funds, a school district is required to:

• Develop a plan describing how the funds will increase or improve services for unduplicated pupils to ensure college readiness [EC Section 41580(e)].
• The plan shall include information regarding how it aligns with the school district’s local control and accountability plan (required pursuant to EC Section 52060), the county superintendent’s local control and accountability plan (required pursuant to EC Section 52066), or the charter school’s local control and accountability plan required pursuant to EC Section 47605, or 47605.6, and EC Section 47606.5. [EC Section 41580(e)].
• The plan shall also include a description of the extent to which all pupils within the school district, county office of education, or charter school, particularly unduplicated pupils, as defined in EC Sections 42238.01 and 42238.02, will have access to A–G courses approved by the University of California. (EC Section 41580(e)).
• In order to ensure community and stakeholder input, the plan shall be discussed at a regularly scheduled meeting by the governing board of the school district, county board of education, or governing body of the charter school and adopted at a subsequent regularly scheduled meeting. [EC Section 41580(e)].
• On or before January 1, 2017, LEAs are required to submit information to the Superintendent, on how the LEA will measure the impact of funds received on their unduplicated pupils’ access and successful matriculation to institutions of higher education, as identified within their plan. [(EC Section 41580(f)].

Funds allocated to LEAs may be used for, but are not limited to, the following purposes that directly support pupil access and successful matriculation to institutions of higher education. As identified in EC Section 41580(d), eligible activities may include, but are not limited to, the following:

1. Providing teachers, administrators, and counselors with professional development opportunities to improve pupil A–G course completion rates, pupil college-going rates, and college readiness of pupils, including providing for the development of honors and Advanced Placement courses.
2. Beginning or increasing counseling services to pupils and their families regarding college admission requirements and financial aid programs.
3. Developing or purchasing materials that support college readiness, including materials that support high performance on assessments required for admittance to a post secondary educational institution.
4. Developing comprehensive advising plans to support pupil completion of A–G course requirements.
5. Implementing collaborative partnerships between high schools and post-secondary educational institutions that support pupil transition to post-secondary education, including, but not limited to, strengthening existing partnerships with the University of California and the California State University to establish early academic outreach and college preparatory programs.
6. Providing subsidies to unduplicated pupils, as defined in Sections 42238.01 and 42238.02, to pay fees for taking advanced placement exams.
7. Expanding access to coursework or other opportunities to satisfy A–G course requirements to all pupils, including, but not necessarily limited to, pupils enrolled in schools identified by the department as high schools with 75 percent or greater enrollment of unduplicated pupils, pursuant to subdivision (g). These opportunities may include, but shall not be limited to, new or expanded partnerships with other secondary or post-secondary educational institutions.

One-time allocation of $75,000 to support "Unduplicated Student" access and successful matriculation to institutions of higher education.  

Funds may be expended anytime during the 2016-17, 2017-18 or 2018-19 fiscal years.

DaVinci Charter Academy will receive a separate allocation.

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

Approve instructional calendars for the next three academic years, 2017-2018, 2018-2019, 2019-2020.

The Calendar Committee, which is comprised of DTA, CSEA and District representatives has met several times over the past year to discuss calendar options, considerations, as well as to  make a recommendation for the approval of instructional calendars through 2020.

The committee is recommending the approval of the attached instructional calendars. Highlights of the committee’s recommendation for the 2017-18, 2018-19 and 2019-20 instructional calendars include:

• School will begin on a Wednesday for each year, as this was the overwhelming preference of staff.

• The last day of instruction will be on a Thursday to allow for graduation at DHS on Friday.

• In consideration of keeping spring break connected to UCD as regularly as possible, while acknowledging that many staff believe the duration of time between the February holidays and Memorial day is too long. As a result the committee recommends that we alternate spring break times.

• In 2017-18, spring break connected to UCD (March 24-April 1), Easter April 1

• In 2018-19, spring break connected to UCD (March 23-31), Easter April 21

• In 2019-20, spring break (April 4-12), Easter April 12

There is no financial impact from the approval of the calendars.

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval. 

Accept the bid of Cooper Oats Air Conditioning for the HVAC and Controls Replacement Project (Phase I) as specified in District’s Project No. 16-24, located at Birch Lane, North Davis Valley Oak and Cesar Chavez Elementary Schools and award the contract to Cooper Oats Air Conditioning in the amount of $1,510,412.

The work associated with the HVAC and Controls Replacement Project (Phase I) includes the replacement of a total of 136 roof top and wall type HVAC units with an average age of 25 years at the four elementary sites. Scope of work also includes upgrading the existing controls for these units and others to the District’s current standard (Delta Controls) which enables the maintenance department to have remote access for trouble shooting and scheduling. This project will restore all HVAC units to current energy efficiency standards and is expected to realize 30% reduction of annual energy costs.

A Notice Inviting Bids for the project was published on November 27 and December 4, 2016 for base bid with a bid submittal deadline of January 9, 2017 at 2:00 PM.  A total of eleven prospective bidders attended the mandatory pre-bid walk through on December 6, 2016. The District received a total of four bids at the bid opening with the all bids evaluated for conformance with the bid requirements.  In a review of all proposals received, the bid proposal submitted by Miller Mechanical failed to include the required bid bond and was determined to be non-responsive. In further review of the remaining bid proposals, the bid proposal submitted by Cooper Oats Air Conditioning, with a Base Bid value of $1,470,412 was deemed the apparent low bidder.  The next lowest bid was submitted by Dowdle & Sons at $1,597,000.  Both bid proposals were deemed responsive and complete. The established engineer’s estimate for the project was between $1.4M - $1.5M.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Award value is $1,510,412 for Base bid price which includes a project contingency of $40,000.   

Accept the gifts totaling $72,721 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $72,721, which have been received by the District since the November 17, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Ratify the contracts and agreements as presented.

Receive the Davis Joint Unified School District Proposal and make it available for public comment at a future Board meeting and hold a public hearing during a future board meeting.

The Davis Joint Unified School District Proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provided that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place.

No financial impact at this time.

Receive the Davis Teachers' Association Proposal and make it available to the public for comment at a future Board meeting and hold a public hearing during a future Board meeting.

The Davis Teachers' Association Proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that they public has a right to know what is being negotiation and have the opportunity to make comment on it before the negotiations take place.

No financial impact at this time.

Receive a brief progress update regarding the Yolo Teacher Intern Program.

The Davis Joint Unified School District, in conjunction with the Yolo County Office of Education, Washington Unified School District, Winters Joint Unified School District and Esparto Joint Unified School District are endeavoring to create a teacher intern program for the 2017-18 school year. The program will serve intern teachers pursuing a credential in special education (mild/moderate, moderate/severe).

This update will include:

• Status of Director selection process
• Status of program development
• Planning for recruitment
• Relationship to Classified Employee to Teacher Grant
  

No financial impact at this time.

Receive information about the DaVinci College Readiness Block Grant and hear public comment on the use of these funds.

This plan will come back to the Board of Education at a future meeting on consent for approval.

As a condition of receiving these funds, a school district or charter school is required to:

• Develop a plan describing how the funds will increase or improve services for unduplicated pupils to ensure college readiness [EC Section 41580(e)].
• The plan shall include information regarding how it aligns with the school district’s local control and accountability plan (required pursuant to EC Section 52060), the county superintendent’s local control and accountability plan (required pursuant to EC Section 52066), or the charter school’s local control and accountability plan required pursuant to EC Section 47605, or 47605.6, and EC Section 47606.5. [EC Section 41580(e)].
• The plan shall also include a description of the extent to which all pupils within the school district, county office of education, or charter school, particularly unduplicated pupils, as defined in EC Sections 42238.01 and 42238.02, will have access to A–G courses approved by the University of California. (EC Section 41580(e)).
• In order to ensure community and stakeholder input, the plan shall be discussed at a regularly scheduled meeting by the governing board of the school district, county board of education, or governing body of the charter school and adopted at a subsequent regularly scheduled meeting. [EC Section 41580(e)].
• On or before January 1, 2017, LEAs are required to submit information to the Superintendent, on how the LEA will measure the impact of funds received on their unduplicated pupils’ access and successful matriculation to institutions of higher education, as identified within their plan. [(EC Section 41580(f)].

Funds allocated to LEAs or charter school may be used for, but are not limited to, the following purposes that directly support pupil access and successful matriculation to institutions of higher education. As identified in EC Section 41580(d), eligible activities may include, but are not limited to, the following:

1. Providing teachers, administrators, and counselors with professional development opportunities to improve pupil A–G course completion rates, pupil college-going rates, and college readiness of pupils, including providing for the development of honors and Advanced Placement courses.
2. Beginning or increasing counseling services to pupils and their families regarding college admission requirements and financial aid programs.
3. Developing or purchasing materials that support college readiness, including materials that support high performance on assessments required for admittance to a post secondary educational institution.
4. Developing comprehensive advising plans to support pupil completion of A–G course requirements.
5. Implementing collaborative partnerships between high schools and post-secondary educational institutions that support pupil transition to post-secondary education, including, but not limited to, strengthening existing partnerships with the University of California and the California State University to establish early academic outreach and college preparatory programs.
6. Providing subsidies to unduplicated pupils, as defined in Sections 42238.01 and 42238.02, to pay fees for taking advanced placement exams.
7. Expanding access to coursework or other opportunities to satisfy A–G course requirements to all pupils, including, but not necessarily limited to, pupils enrolled in schools identified by the department as high schools with 75 percent or greater enrollment of unduplicated pupils, pursuant to subdivision (g). These opportunities may include, but shall not be limited to, new or expanded partnerships with other secondary or post-secondary educational institutions.

One-time allocation of $75,000 to support "Unduplicated Student" access and successful matriculation to institutions of higher education.  

Funds may be expended anytime during the 2016-17, 2017-18 or 2018-19 fiscal years.

This allocation is specific to DaVinci Charter Academy and is not part of the district allocation.

Receive staff recommendations for 2017-2018 course offerings. Proposed changes will come back to the Board of Education on the consent calendar at a future meeting for approval.

On an annual basis, the Board of Education reviews and discusses staff recommended additions and changes to the district’s secondary program.  The following additions and changes are being recommended by the staff:

New Courses:

• American Voices, will be submitted for A-G approval under English
• EAP Math for Seniors, already approved through UCOP, need DJUSD approval 
• Integrated Mathematics III Honors, will be submitted for A-G approval under Math
• Introduction to Coding and Computer Science, will be submitted for A-G approval under College Prep Elective
• Life Science, will be submitted for A-G approval under Science 

Updated Course:

• AVID, already approved through DJUSD; recently approved through UCOP, included for informational purposes only
  

Rationale for the changes are embedded in the course description documents, attached to this agenda item.

The estimated cost is $2160 for the purchase of Integrated Math III books. All other courses have online materials, already purchased materials, or are waiting for materials that are aligned with current standards. 

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on January 13, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.