In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 07-17 covers 1 Resignation, 1 Retirement and 31 Variable Services Agreements and 6 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 07-17 covers 4 Employments, 5 FTE Increase, 1 Partial Resignation, 2 Resignations, 1 Promotion, 41 Variable Services Agreements, and 24 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Accept the proposed Bylaw amendments as a first reading, waive the second reading, and approve the revised Bylaw 9005 as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws. As part of an ongoing process to keep the Board Bylaws up to date, the Superintendent will regularly bring proposed updated Bylaws to the Board for consideration.  Bylaw 9005 incorporates no recommended changes, but is presented to the Board as part of the ongoing review and will be updated to reflect Oct 20, 2016 as the last review date.

In August 2016, DJUSD applied for the Career Technical Education Incentive Grant for approximately $400,000.  The California Department of Education notified DJUSD that we have been awarded the Career Technical Education Incentive Grant.  The CDE will notify DJUSD of the exact amount in the coming weeks. 

This item will come back to the Board of Education at a later date to review recommendations from the STEAAM Committee and Career Technical Education Advisory groups.  A meeting of the STEAAM Committee will be convened prior to the presentation to the Board of Education presentation.

The California Career Technical Education Incentive Grant (CTEIG) program is established as a state education, economic, and workforce development initiative with the goal of providing pupils in kindergarten through grade twelve, inclusive, with the knowledge and skills necessary to transition to employment and postsecondary education. The purpose of this program is to encourage the development of new career technical education (CTE) programs and enhance and maintain current CTE programs during implementation of the school district and charter school local control funding formula (LCFF) pursuant to California Education Code (EC) Section 42238.02.

All of the following minimum requirements will be used to determine qualifying applications. Applicants' CTE programs are expected to achieve full compliance with all of the following minimum requirements during the first year of funding and prior to receiving any subsequent funds.

1. Offers high quality curriculum and instruction aligned with the California CTE Model Curriculum Standards, including, but not limited to, providing a coherent sequence of CTE courses that enable pupils to transition to post-secondary education programs that lead to a career pathway or attain employment upon graduation from high school.
2. Provides pupils with quality career exploration and guidance.
3. Provides pupil support services, including counseling and leadership development.
4. Provides for system alignment, coherence, and articulation, including ongoing and structural regional or local partnerships with post-secondary educational institutions, with documented formal written agreements.
5. Forms ongoing and structural industry and labor partnerships, documented through formal written agreements and through participation on advisory committees.
6. Provides opportunities for pupils to participate in after school, extended day, and out-of-school internships, competitions, and other work-based learning opportunities.
7. Reflects regional or local labor market demands and focuses on current or emerging high-skill, high-wage, or high-demand occupations.
8. Leads to an industry-recognized credential or certificate, or appropriate post-secondary training or employment.
9. Is staffed by skilled teachers (CTE credentialed teachers) or faculty and provides professional development opportunities for those teachers or faculty members.
10. Reports data to allow for an evaluation of the program

As stated in the legislation, grantees will be required to report the following data aligned with the core metrics required by the federal Workforce Innovation and Opportunity Act and the quality indicators described in the California State Plan for Career Technical Education and by the federal Perkins IV. The data to be reported includes the following:

1. The number of pupils completing high school
2. The number of pupils completing CTE coursework
3. The number of pupils obtaining an industry-recognized credential, certificate, license, or other measure of technical skill attainment
4. The number of former pupils employed and the types of businesses in which they are employed
5. The number of former pupils enrolled in a postsecondary educational institution, a state apprenticeship program, or another form of job training.

This report data must be entered into the CALPADS system by July 31, for each grant term.

Annual progress report on the 10 CTE program requirements: The grantee must provide evidence of compliance or detailed explanations for not meeting any of the requirements. This report will be entered into the Program Grant Management System (PGMS) at the end of each grant term. Failure to complete this report by the designated deadline, may result in the non-renewal of the CTEIG funding and/or the generation of an invoice for the grant funds.

End of project fiscal expenditure claims report including matching funds and their sources: All CTE expenditures and those of matching funds must be coded with the goal code of 3800 (Vocational Education) or 6000 (ROCP). This report must be entered into the PGMS system by September 1 following the end of the grant term.

Approximately $400,000 for Career Technical Education

The CTEIG grant requires a proportional match of $1.50 for every $1.00 received from this program.  The local match may include funding from school district/charter school LCFF apportionment pursuant to EC Section 42238.02, the federal Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Perkins IV), the California Partnership Academies, the Agricultural Incentive Grant, or any other source except from the California Career Pathways Trust established pursuant to EC Section 53010. Failure to meet the matching funds requirement of the CTEIG,EC Section 53071, may result in the applicant being invoiced the entire balance of the grant.

On March 19, 2015, the Board of Education approved an agreement with HMC Architects for the architectural, civil, and electrical engineering services for the Emerson Junior High School/DVCA Administration Building and campus wide Re-roofing Project for $44,580. Due to complexities during project submittal phase to DSA for approval, the two projects were separated into two independent projects to maximize vendor participation for the larger roofing project and to expedite the administration building/bleacher scope of work.   

The purpose of Amendment 1 is to provide additional architectural services coordination and to prepare documents that reflect two independent submittal packages to DSA.  Other additional services were required such as structural engineering to provide for new skylights and basketball backstops that were not in the original scope of services.  These additional design services were needed to support the site requests to improve the existing basketball backboards and to install newer (4) skylights assemblies that met requirements of the Field Act.

It is recommended that the Board of Education approve Amendment No. 1 to the agreement as presented.

The approval of Amendment 1 for $7,010 will not have a fiscal impact on the General Fund, and will be funded through COPs borrowing.

Approve Amendment No. 3 to the Architectural, Civil, and Electrical Engineering Services Agreement with HMC Architects (HMC) for the Cesar Chavez 30’ x 20’ Shade Structure Project.

On December 18, 2014, the Board of Education approved an agreement with HMC Architects for the architectural, civil, and electrical engineering services for the Cesar Chavez Portable Classroom Replacement Project for $141,760.  Subsequent amendments for additional design services for Cesar Chavez Elementary School site are as follows;

On June 25, 2015, the Board of Education approved Amendment No. 1 totaling $43,054.

On December 17, 2015, the Board of Education approved Amendment No. 2 totaling $11,770.

The purpose of Amendment 3 is to provide architectural services to prepare and submit design documents for one 30’ x 20’ shade structure for DSA review and approval.  These additional design services are needed to support the site requests to erect a site purchased shade structure that meets the requirements of the Field Act.

It is recommended that the Board of Education approve amendment No. 3 to the Agreement as presented.

The approval of Amendment 3 for $8,145 will not have a fiscal impact on the General Fund, and will be funded through COPs borrowing.

Approve Amendment No. 7 to the Architectural, Civil, and Electrical Engineering Services Agreement with HMC Architects (HMC) for the Davis High School Ron and Mary Brown Stadium Visitor Bleacher Project.

On December August 27, 2015, the Board of Education approved Amendment No. 6 totaling $ 22,950 for architectural services to HMC Architects for the design effort for the Davis High School Ron and Mary Brown Stadium Visitor Bleachers Project.  Due to economic benefits, the project was submitted to DSA in phases (increments) to increase vendor participation which resulted in a net overall project cost reduction.  This approval/procurement approach increased the level of architectural, civil, and electrical engineering services needed to for final approval which was beyond the original scope of the services outlined in Amendment No. 6.

The purpose of Amendment 7 is to provide additional architectural services coordination and electrical engineering that meets the intent of the project and ensures compliance with the requirements of the Field Act.

It is recommended that the Board of Education approve Amendment No. 7  to the agreement as presented.

The approval of Amendment 7 for $8,072 will not have a fiscal impact on the General Fund, and will be funded through COPs borrowing.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from August 1, 2016 to August 31, 2016 and September 1, 2016 to September 30, 2016.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from August 1, 2016 to August 31, 2016 and September 1, 2016 to September 30, 2016.

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Approve the agreement between CommuniCare Health Centers, Inc. (CommuniCare) and the Davis Joint Unified School District.

54% of King students qualify for free and reduced lunch, which qualifies King High School as a School-wide Title I school.  8% of the King High School student population is homeless. The majority of the student population are MediCal eligible and many students have trouble accessing basic healthcare services.

In order to improve access to quality healthcare services for Martin Luther King (Jr.) High School students King High School staff submitted a proposal to provide basic health care services (including of direct patient care, education, skills, and human and material resource distribution) on campus from CommuniCare Health Centers, Inc. (CommuniCare), a non-profit health care center. The primary goal of this proposal is to prevent student illness and promote student wellness so that students may achieve their academic and personal goals.

In the spring of 2016 proposal was included in the DJUSD LCAP and funded through LCAP supplemental funding. The district has allocated $10,800 to fund this program. The terms of payment and scope of services are outlined in the agreement.

During negotiations it was discovered that the final design drawings prepared by HMC Architects were not within the estimated project budget approved by the Governing Board.  The prospective LLB Contractors had indicated similar issues with costs of the project as designed at the time of their interviews. Current market trends and labor force availability were the root causes for these cost overages. After numerous conversations with Roebbelen Contracting, Inc. and various subcontractors, architectural design changes to building finishes were implemented to reduce the construction costs to the lowest possible value. At no time were any programmatic spaces modified to reduce costs as these areas remain significant to the overall objective of the facility.

On September 22, 2016, the Division of State Architect’s Office (DSA) approved the building plans which included additional requirements and minor changes not originally anticipated.  These drawings were presented to prospective bidders for final costing for the project.  After a lengthy period of re-bidding of these DSA approved drawings, the final GMP arrived by the District, architect and Roebbelen Construction was determined to be $6,877,911, which includes a Contractor’s Contingency value of $134,861. The District will carry a Construction Contingency value of $170,000 carried outside of the GMP for unforeseen changes.  This is a total contractor construction cost of $7,047,910.

District staff and HMC Architects have prepared a general presentation outlining the progress of the GMP discussions in accordance with the programmatic requirements of the project and how final costs were determined.  All Lease Leaseback documentation has been reviewed and approved by District legal counsel.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  

The original estimated costs for the Davis High School’s All Student Center of $7.2M ($5.5M Grande Land Sale + $1.7M Deferred Maintenance Funding (COPs)) were not achievable as originally planned.  In light of the current market trends in public works construction and the limited labor pool available (including all the changes made to the design), the total final project cost for this project of $7,047,910 $7.93M is recommended for approval by the Board.

The additional amount needed to fully fund this project as modified, are available in the District’s Deferred Maintenance Fund to complete the project as presented. Efforts continue to secure supplemental funding for this project by submission of the project scope to the Office of Public School Construction for any project eligibility that may exist within the State as well with other funding sources via community groups and donations.  The entire project costs would be funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund.

Hear a presentation on the mental health services available to students throughout the district; consider data to support these efforts; and continue to focus resources on areas that benefit the social emotional support of our students.

The Board of Education has prioritized the social emotional support of students in Davis Joint Unified School District.  District staff provide mental health services to our students in a variety of ways including elementary and secondary school counseling, special education mental health, crisis prevention and intervention services, Mental Health Intern Program, and through a variety of initiatives funded by yearly donations from the Davis Schools Foundation.  Taken as a whole, these services provide important supports for our most vulnerable youth.  

This presentation will inform the Board of current efforts to provide mental health services to district students and will highlight key initiatives for this school year.   Information will be offered about the multi-tiered system of support that serves students and the data that supports these efforts.  In addition, the Mental Health Intern Program will be highlighted.  This program was created in 2015-2016 in response to the LCAP’s emphasis on providing targeted intervention services to students who have low socio-economic status, are English learners, homeless or foster youth.   In conclusion, staff will recommend next steps in furthering the work to support student mental health needs.   

Hear a report on DJUSD summer school programs from Summer 2016.  Maintain funding to support programs in 2017.

This past summer, DJUSD offered Secondary Summer School, Power Up Reading, and Migrant Summer School for DJUSD students.  These programs provided support for student to continue on a graduation track and prepare for the coming school year. 

As a program that serves some of the most at-risk students, it is an import piece of the program to help close the achievement/opportunity gap.

The elementary program was modeled after the successful summer program at Montgomery Elementary School during the summer of 2015.  In collaboration with Migrant Education, there was also a specific focus and program to serve the needs of migrant students.

The secondary program focused on credit recovery but also had a component which motivated students to focus on understanding the content and to move quickly through the curriculum.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on October 14, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.