Regular Meeting Davis Joint USD October 06, 2016 5:30PM Closed Session - 5:30 p.m., South Conference Room, 526 B Street;
Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard
Davis, CA 95616
(10-3-16: Revised to include Agenda Item VI.t)
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by:
- Optimal conditions and environments for all students to learn
- A team of talented, resourceful, and caring staff
- Transforming teaching, learning, and operations in our continuing pursuit of excellence
- Resourceful, transparent, and responsible fiscal planning,
- A diverse and inclusive culture |
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It is anticipated the Board will reconvene in open session at 7:00 p.m. |
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Board Member Barbara Archer will lead those attending the meeting in a patriotic observance. |
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In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers. A maximum of thirty (30) minutes for the comment period may be imposed. In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.
During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance. However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda.
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Certificated Personnel Report No. 06-17 covers 1 Employment, 1 Resignation, 1 Variable Services Agreement and possible addendum covering 3 Employments, 3 Resignations, and 10 Variable Services Agreements.
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The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.
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The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.
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Certificated Personnel Report No. 06-17
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Personnel Report No. 06-17 covers 4 Employments, 5 FTE Increases, 1 Promotion, 49 Variable Services Agreements and possible addendum covering 3 Employments, 3 FTE Increases and 10 Variable Services Agreements.
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The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. |
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The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. |
Classified Personnel Report No. 06-17 (Rev 10-06-16)
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Approve Resolution No. 27-17: Supporting Proposition 51 - The Kindergarten through Community College Public Education Facilities Bond Act of 2016
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Proposition 51, if passed, would generate $9 billion in bond revenue, with $7 billion benefitting K-12 education in California. The measure will help ensure California students have access to safe, high-quality school facilities that enhance academic achievement and help students prepare for college and 21st Century careers. Approving Resolution No. 27-17 supporting the Bond Act is in alignment with the DJUSD Strategic Plan and LCAP Goal # 2, Physical Space and Technology Infrastructure.. |
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Resolution No. 27-17: Supporting Proposition 51
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Approve Resolution No. 28-17: Supporting Proposition 55 - California Children’s Education and Health Care Protection Act of 2016
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In 2012 Proposition 30 was passed which increased education revenues with a temporary sales tax increase and an income tax increase on California’s highest wage earners. Proposition 30 will sunset in 2018. Proposition 55, if passed will extend the current income tax provision for 12 years with a majority of the monies benefiting K-12 education, as well as health programs such as Medi-Cal. |
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Resolution No. 28-17: Support of Proposition 55
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Approve Resolution No. 29-17: School Attendance
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Research shows that absenteeism, even a couple of days per month, has an adverse academic impact. The Board and staff recognize by encouraging and educating the DJUSD community and working as proactive partners to increase attendance student achievement can be maximized |
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Resolution No. 29-17: School Attendance
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Accept the proposed Bylaw amendments as a first reading, waive the second reading, and approve the revised Bylaw 9000 as presented.
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CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies. By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws. As part of an ongoing process to keep the Board Bylaws up to date, the Superintendent will regularly bring proposed updated Bylaws to the Board for consideration. |
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Approve the CSEA Salary Schedule effective July 1, 2016, as presented.
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The schedule has been updated to reflect the change for the Heath Aide/LVN position from range 28 to range 31. This change was agreed upon in an MOU between Davis Joint Unified School District and the California School Employees Association #572.
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This increase is reflected in the current budget for the Davis Joint Unified School District. |
Classified 16-17 Salary Schedule with sub rate
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Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.
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The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis. Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records.” The quarter report is attached. This form reflects only the required reporting elements. |
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Quarterly Report on Williams Uniform Complaints
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Approve the Notice of Completion for Davis High School Student Parking Lot and Tennis Court Repair Project (PN 15-08)
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On April 7, 2016, the Board of Trustees accepted bid proposals submitted by Abide Builders Inc. and authorized the execution of contract agreements, and other acts relating to Davis High School Student Parking Lot and Tennis Court Repair Project. The contract award value for this deferred maintenance project was in the amount of $598,931 which included a $50,000 in project contingency. Abide Builders, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time. It is recommended that the Board of Education approve the Notice of Completion for Davis High School Student Parking Lot and Tennis Court Repair Project (PN 15-08).
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This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these maintenance projects. Due to minor add/moves/changes from the original scope, and site changes due to existing underground utilities, project contingency was applied to cover these costs with a minor amount left over ($4,227) which will be returned back to the District for use on other Deferred Maintenance Projects. The final cost for this project was $594,704.
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1. Notice of Completion – Davis High School Student Parking Lot & Tennis Court Repair Project 2. Listing of Project Expenditures
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Approve the Notice of Completion for Asphalt Play Area and Staff Parking Lot Repair Project (PN-16-18).
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On July 18, 2016, the Board of Trustees accepted bid proposals submitted by Alaniz Construction, Inc. and authorized the execution of contract agreements, and other acts relating to asphalt play area and staff parking lot repairs at Fairfield Elementary School. The contract award value for this deferred maintenance project was in the amount of $85,000 which included $7,000 in project contingency. Alaniz Construction, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time. It is recommended that the Board of Education approve the Notice of Completion for Asphalt Play Area and Staff Parking Lot Repair Project (PN-16-18).
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This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these projects. Due to minor add/moves/changes from the original scope, the project contingency was applied to cover these costs. The final cost for this project was $85,000.
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1. Notice of Completion – Asphalt Play Area & Staff Parking Lot Repair Project (PN-16-18). 2. Listing of Project Expenditures
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Approve the Notice of Completion for Site Work and Foundations at North Davis Elementary School (PN 16-01). Increase the total project cost by $7,420 to fund changes not covered in original project allowance.
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On May 5, 2016, the Board of Trustees accepted bid proposals submitted by Abide Builders, Inc. and authorized the execution of contract agreements, and other acts relating to Site Work and Foundations Project at North Davis Elementary School. The contract award value for this deferred maintenance project was in the amount of $504,232 which included a $50,000 in project contingency. Abide Builders, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time. It is recommended that the Board of Education approve the Notice of Completion for Site Work and Foundations at North Davis Elementary School (PN 16-01)
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This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects. Due to minor add/moves/changes from the original scope, and site changes due to existing underground utilities, the full project contingency was applied to cover these costs with a minor amount still required to cover all costs. The final cost for this project was $511,652.
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1. Notice of Completion – Site Work & Foundations at North Davis Elementary School. 2. Listing of Project Expenditures
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Determine documents as Class 3 and authorize the destruction of Class 3 documents.
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The attached list of documents is considered Class 3. These class 3 records have been retained for the legal period of time as per Article 2, Sections 16023 through 16028, of Title 5, California Administrative Code. There is no further need to retain these records for use in the district. Permission is being requested to destroy the hardcopy documents as noted on the attached list. It is recommended that the Board of Education determine the documents presented on the attached list are Class 3 documents and authorize the destruction of such documents.
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Mitigates the cost of increasing physical storage facilities.
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Documentation Destruction List 10-6-2016
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Approve nominee to the Parcel Tax Oversight Committee.
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As part of the Parcel Tax Measures, each Board member nominates one person each year to sit on the Parcel Tax Oversight Committee for a two-year term. A vacancy has been created from a mid-term resignation. The following Board Member has nominated a new member to the committee to fill the vacancy: Board Member Nominee Term |
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| Alan Fernandes | Grace DeMasi | 7/1/2015 - 6/30/2017 Term |
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Approve Indemnity Agreement - Grande Affordable Units Buyer Selection Process
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(Update 10-6-16) The Indemnity Agreement before the Board for approval pertains to the negotiated agreement with the City of Davis and the developer of the Grande property, Grande Village LLC. Pursuant to the negotiated agreement, DJUSD employees who qualify through the Davis Affordable Housing Program will have the first right to a lottery for the affordable units available in the Grande Village development. The attached indemnity agreement is required by the City of Davis and Grande Village LLC to implement the DJUSD employee preference for affordable housing lottery process. Background: Affordable Home Qualification The Grande Village development includes eight (8) low to moderate income affordable homes and fourteen six (14 6) middle income affordable homes. These homes will range in approximate cost from $276,000 to $464,000. The Grande Village affordable homes are available to all buyers who qualify through the City of Davis Affordable Housing Program. Low to moderate maximum incomes are defined as 120% of Yolo County Median Income (approximately $65k to $100k), adjusted for household size; and middle income maximums are defined as 180% of Yolo County Median Income (approximately $97k to $149k), adjusted for household size.
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None |
Grande Affordable Housing Summary Indemnity Agreement
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Approve Resolution No. 24-17 authorizing temporary interfund transfers of special or restricted fund monies.
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The delay of deposits from the State of California, Federal Government, County Government and grant agencies and the timing of payroll and supply orders can result in negative cash balances throughout the year. This resolution authorizes the transfer between funds to maintain positive cash balances. Interest due to the authorizing fund will be calculated using the same rate as the interest apportioned by the treasurer’s office at the County of Yolo at the time of the loan. This resolution will keep DJUSD from having to seek a short term loan (TRAN) to cover operating cash flow for the 2016-17 school year.
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There is no long term fiscal impact to the General Fund or any other fund. All funds will be repaid once cash is received. The interfund borrowing will save expenditures of interest and fees for a TRAN cash loan of approximately $100,000.
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Resolution No. 24-17 Interfund Transfers
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Adopt Resolution No. 26-17 establishing the District's GANN Limit for the 2016-2017 fiscal year at $58,109,735 and the recalculated appropriation, which is subject to limit for the 2015-2016 fiscal year at $55,197,951.
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In November of 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution. The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts. The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.
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a. Resolution No. 26-17 GANN Limit b. Form GANN
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Approve Resolution No. 30-17: Supporting Proposition 58 - California Education for a Global Economy (EdGE) Initiative as presented. |
Proposition 58 would repeal and amend portions of the 1998 Proposition 227 (English in Public Schools Initiative), including the requirement that all classes be taught in English and for English learners to be taught in sheltered immersion courses. Proposition 58, if approved, preserves the requirement that public schools ensure students become proficient in English, requires districts to solicit parent and community input in developing language acquisition programs, and allows school districts to utilize multiple programs and dual language immersion. |
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Resolution No. 30-17: Proposition 58
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Hold a Public Hearing on Adequacy of Instructional Materials. Adopt Resolution 25-17: Textbooks and Instructional Materials Compliance as Presented. |
In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board. The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119). The community is invited to address the Board regarding Resolution 25-17 at a public hearing during the October 6, 2016 Board of Education meeting.
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Instructional materials are purchased using Local Control Funding Formula (LCFF) and lottery funds. These resources are specifically identified for the purchase of instructional materials.
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A. Resolution on Sufficiency of Textbooks or Instructional Materials B. Instructional Materials Timeline Estimated Cost on Base Programs
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The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
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The next meeting of the Board of Education is scheduled for October 20, 2016. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. |
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In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on September 30, 2016. In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting. The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.
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Published: September 30, 2016, 6:47 PM
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