In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 06-17 covers 1 Employment, 1 Resignation, 1 Variable Services Agreement and possible addendum covering 3 Employments, 3 Resignations, and 10 Variable Services Agreements.

Personnel Report No. 06-17 covers 4 Employments, 5 FTE Increases, 1 Promotion, 49 Variable Services Agreements and possible addendum covering 3 Employments, 3 FTE Increases and 10 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve Resolution No. 27-17:  Supporting Proposition 51 - The Kindergarten through Community College Public Education Facilities Bond Act of 2016

Proposition 51, if passed, would generate $9 billion in bond revenue, with $7 billion benefitting K-12 education in California.  The measure will help ensure California students have access to safe, high-quality school facilities that enhance academic achievement and help students prepare for college and 21^st Century careers.  Approving Resolution No. 27-17 supporting the Bond Act is in alignment with the DJUSD Strategic Plan and LCAP Goal # 2, Physical Space and Technology Infrastructure.. 

Approve Resolution No. 28-17:  Supporting Proposition 55 - California Children’s Education and Health Care Protection Act of 2016

In 2012 Proposition 30 was passed which increased education revenues with a temporary sales tax increase and an income tax increase on California’s highest wage earners.  Proposition 30 will sunset in 2018.  Proposition 55, if passed will extend the current income tax provision for 12 years with a majority of the monies benefiting K-12 education, as well as health programs such as Medi-Cal.

Research shows that absenteeism, even a couple of days per month, has an adverse academic impact.  The Board and staff recognize by encouraging and educating the DJUSD community and working as proactive partners to increase attendance student achievement can be maximized

Accept the proposed Bylaw amendments as a first reading, waive the second reading, and approve the revised Bylaw 9000 as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws. As part of an ongoing process to keep the Board Bylaws up to date, the Superintendent will regularly bring proposed updated Bylaws to the Board for consideration. 

Approve the CSEA Salary Schedule effective July 1, 2016, as presented.  

This increase is reflected in the current budget for the Davis Joint Unified School District.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

On April 7, 2016, the Board of Trustees accepted bid proposals submitted by Abide Builders Inc. and authorized the execution of contract agreements, and other acts relating to Davis High School Student Parking Lot and Tennis Court Repair Project.   The contract award value for this deferred maintenance project was in the amount of $598,931 which included a $50,000 in project contingency. 

Abide Builders, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Davis High School Student Parking Lot and Tennis Court Repair Project (PN 15-08).

This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these maintenance projects.  Due to minor add/moves/changes from the original scope, and site changes due to existing underground utilities, project contingency was applied to cover these costs with a minor amount left over ($4,227) which will be returned back to the District for use on other Deferred Maintenance Projects.  The final cost for this project was $594,704. 

On July 18, 2016, the Board of Trustees accepted bid proposals submitted by Alaniz Construction, Inc. and authorized the execution of contract agreements, and other acts relating to asphalt play area and staff parking lot repairs at Fairfield Elementary School.   The contract award value for this deferred maintenance project was in the amount of $85,000 which included $7,000 in project contingency. 

Alaniz Construction, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Asphalt Play Area and Staff Parking Lot Repair Project (PN-16-18).

This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these projects.  Due to minor add/moves/changes from the original scope, the project contingency was applied to cover these costs.  The final cost for this project was $85,000. 

Approve the Notice of Completion for Site Work and Foundations at North Davis Elementary School (PN 16-01).

Increase the total project cost by $7,420 to fund changes not covered in original project allowance.

On May 5, 2016, the Board of Trustees accepted bid proposals submitted by Abide Builders, Inc. and authorized the execution of contract agreements, and other acts relating to Site Work and Foundations Project at North Davis Elementary School.   The contract award value for this deferred maintenance project was in the amount of $504,232 which included a $50,000 in project contingency.

Abide Builders, Inc. has completed their contractual responsibilities, including punch list and have turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Site Work and Foundations at North Davis Elementary School (PN 16-01)

This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to minor add/moves/changes from the original scope, and site changes due to existing underground utilities, the full project contingency was applied to cover these costs with a minor amount still required to cover all costs. The final cost for this project was $511,652. 

The attached list of documents is considered Class 3.  These class 3 records have been retained for the legal period of time as per Article 2, Sections 16023 through 16028, of Title 5, California Administrative Code.  There is no further need to retain these records for use in the district.  Permission is being requested to destroy the hardcopy documents as noted on the attached list.

It is recommended that the Board of Education determine the documents presented on the attached list are Class 3 documents and authorize the destruction of such documents.

As part of the Parcel Tax Measures, each Board member nominates one person each year to sit on the Parcel Tax Oversight Committee for a two-year term.  A vacancy has been created from a mid-term resignation.  

The following Board Member has nominated a new member to the committee to fill the vacancy:

Approve Indemnity Agreement - Grande Affordable Units Buyer Selection Process

(Update 10-6-16)

The Indemnity Agreement before the Board for approval pertains to the negotiated agreement with the City of Davis and the developer of the Grande property, Grande Village LLC.  Pursuant to the negotiated agreement, DJUSD employees who qualify through the Davis Affordable Housing Program will have the first right to a lottery for the affordable units available in the Grande Village development.

The attached indemnity agreement is required by the City of Davis and Grande Village LLC to implement the DJUSD employee preference for affordable housing lottery process.

Background: Affordable Home Qualification

The Grande Village development includes eight (8) low to moderate income affordable homes and fourteen six (14 6) middle income affordable homes. These homes will range in approximate cost from $276,000 to $464,000.

The Grande Village affordable homes are available to all buyers who qualify through the City of Davis Affordable Housing Program.  Low to moderate maximum incomes are defined as 120% of Yolo County Median Income (approximately $65k to $100k), adjusted for household size; and middle income maximums are defined as 180% of Yolo County Median Income (approximately $97k to $149k), adjusted for household size.  

None

Approve Resolution No. 24-17 authorizing temporary interfund transfers of special or restricted fund monies.

The delay of deposits from the State of California, Federal Government, County Government and grant agencies and the timing of payroll and supply orders can result in negative cash balances throughout the year. This resolution authorizes the transfer between funds to maintain positive cash balances. Interest due to the authorizing fund will be calculated using the same rate as the interest apportioned by the treasurer’s office at the County of Yolo at the time of the loan.

This resolution will keep DJUSD from having to seek a short term loan (TRAN) to cover operating cash flow for the 2016-17 school year.

Adopt Resolution No. 26-17 establishing the District's GANN Limit for the 2016-2017 fiscal year at $58,109,735 and the recalculated appropriation, which is subject to limit for the 2015-2016 fiscal year at $55,197,951.

In November of 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts.

The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school-connected organization.  The School-Connected Forms are attached for review and approval.

Hear a presentation on the Achievement/Opportunity Gap and continue to support professional growth directed towards closing the achievement gap; consider data to monitor our work; and continue to focus on specific areas of support for students.

The Board of Education has prioritized closing the achievement/opportunity gap in Davis Joint Unified School District.  District staff has provided an update on work aimed at closing the gap.  The presentation on March 3, 2016 provided an overview of actions and services in the district and systems to support how we monitor growth.  On April 7, 2016, the Board was presented with a more detailed look at those services at the elementary level specifically at Birch Lane and Marguerite Montgomery.  This was followed on May 5, 2016 with a presentation by Harper Junior High School staff on the Bridge Program and AVID.  Staff from Davis Senior High School presented actions and services at that site on May 19, 2016.  Finally, staff from our preschool programs presented an overview of those programs and strategies they use to address the achievement gap.

Approve the 2015-2016 Unaudited Actuals Report.

This report constitutes the final version of Davis Joint Unified School District’s receipts and expenditures as of June 30, 2016. Davis Joint Unified School District prepared this report using Generally Accepted Accounting Principles as outlined for use in school districts by the California School Accounting Manual.

In summary, the actuals met or exceeded the district projection for all funds.  The Total General Fund ending balance is better than projected due to favorable updates in final funding allocations, local donations, and lower spending. All variances, favorable or unfavorable will be reviewed and analyzed for future budget projections.

A copy of this report has been forwarded to the Yolo County Office of Education Pursuant to Education Code 42100. It will be forwarded to the State of California as the official actuals for DJUSD and will be the source of financial information for the Ed-Data website.

The full report and analysis is included as online supporting documents or is available for review in hard copy at the District Office.

Hold a Public Hearing on Adequacy of Instructional Materials.

Adopt Resolution 25-17: Textbooks and Instructional Materials Compliance as Presented.

In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board.  The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119).

The community is invited to address the Board regarding Resolution 25-17 at a public hearing during the October 6, 2016 Board of Education meeting. 

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on September 30, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.