In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No.05-17 covers 8 Temporary FTE Increases, 25 Variable Services Agreements and possible addendum covering 5 Employments, 5 FTE Increases, 3 Resignations and 50 Variable Services Agreements.

The personnel actions in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 05-17 covers 4 Employments, 7 FTE Increases, 24 Variable Services Agreements and possible addendum covering 5 Employments, 5 FTE Increases, 1 Promotion, and 30 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

On March 3, 2016, the Board accepted bid proposals submitted by D7 Roofing, Inc., and authorized the execution of contract agreements, and other acts relating to the Shingle Roof Replacement Project for the Pioneer Elementary School.   The contract award value for Pioneer re-roofing project was in the amount of $210,493 which included $20,000 in project contingency. 

D7 Roofing, Inc. has completed their contractual responsibilities, including punch list and turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Shingle Roof Replacement Project at Pioneer Elementary School.

This project was fully funded by the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to efficiencies observed by this vendor, and no unforeseen issues during construction, the project contingency ($20,000) was not used and will returned back to the District for use on other Deferred Maintenance Projects.   The final cost for the Shingle Roof Replacement Project at Pioneer School Site remains at $190,493.

Approve the Notice of Completion for the Stucco Repair and Painting Project at Marguerite Montgomery School Site (PN’s 16-06 B).

On April 21, 2016, the Board of Trustees accepted bid proposals submitted by A-Plus Painting and authorized the execution of contract agreements, and other acts relating to the Stucco Repair and Painting Project for the Marguerite Montgomery Elementary School Site.   The contract award value for this deferred maintenance project was in the amount of $171,700 which included $20,000 in project contingency. 

A-Plus Painting has completed their contractual responsibilities, including punch list and turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Stucco Repair and Painting Project for the Marguerite Montgomery Elementary School Site.

This project was fully funded by the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these stucco repair and painting projects.  Due to additional scope of work (not identified during project bid period), work was performed to complete these items utilizing the project contingency.   All the extra work was paid from the project allowance line item (Totaling $19,996.37). The total cost for the Stucco Repair and Painting Project for the Marguerite Montgomery Elementary School Site remains as awarded $171,700.

Approve the Notice of Completion for Site and Foundations at Marguerite Montgomery Elementary School.

On May 19, 2016, the Board of Trustees accepted bid proposals submitted by Treehenge Construction Inc., and authorized the execution of contract agreements, and other acts relating to Site and Foundations work for the Relocatable Classroom Project at Marguerite Montgomery Elementary School.   The contract award value for this Project was in the amount of $192,533 which included $10,000 in project contingency. 

Treehenge Inc. has completed their contractual responsibilities, including punch list, and turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Site and Foundations at Marguerite Montgomery Elementary School.

On April 21, 2016, the Board of Trustees accepted bid proposals submitted by A-Plus Painting and authorized the execution of contract agreements, and other acts relating to the Stucco Repair and Painting Project for the Korematsu Elementary School Site.   The contract award value for this deferred maintenance project was in the amount of $184,300 which included $20,000 in project contingency. 

A-Plus Painting has completed their contractual responsibilities, including punch list, and turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Stucco Repair and Painting Project for the Korematsu Elementary School Site.

This project was fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these stucco repair and painting projects.  Due to additional scope of work (not identified during project bid period), work was performed to complete these items utilizing the project contingency.   All the extra work was paid from the project allowance line item (Totaling $19,986.77). The total cost for the Stucco Repair and Painting Project for the Korematsu Elementary School Site reduces to $184,286.77 with the difference returning back to the District for use on other deferred maintenance projects.

On May 5, 2016, the Board of Trustees accepted bid proposals submitted by K&B Electric Inc., and authorized the execution of contract agreements, and other acts relating to electrical installations for the District Wide IT Projector Project.   The contract award value for the IT Project was in the amount of $61,000 which included $5,000 in project contingency. 

K&B Electric Inc. has completed their contractual responsibilities, including punch list, and turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Electrical Installations on the District Wide IT Projector Project (PN 16-15).

This project was fully funded under the District’s Restricted Capital Facilities funds for restricted facilities funds specifically for the District Wide IT Projector Project.  Due to minor add/moves/changes from the original scope, the project contingency was applied to cover these costs.  The final price for this project remains as awarded ($61,000). 

Pursuant to Board Policy1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school-connected organization.  The School-Connected Forms are attached for review and approval.

Accept the gifts totaling $9,000 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $9,000, which have been received by the District since the September 1, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the Attachment section below.

Each spring DJUSD students in grades three through eight and eleven participate in the English Language Arts and Mathematics statewide assessments.  Students in grades five, eight, and ten also take the California Standards Test (CST) in Science.  Special Education students take either the California Modified Assessment (CMA) or the California Alternative Assessment (CAA).  All of these tests make up the California Assessment of Student Performance and Progress and are part of the developing California Accountability and Assessment system.

Now in our second year of CAASPP these results can be used to measure progress and focus on areas of improvement.  While overall scores of students in DJUSD remain strong and demonstrate some progress, the opportunity and achievement gap on these types of tests continues to persist.  

After a review of district data, staff will describe the process used to analyze the results and steps taken at both the district and site level.  Staff will also demonstrate the connection between the results and a focus on instruction.

Sample Student Score Reports, provided by the California Department of Education, are included in this packet.  Staff will use these fictitious reports to familiarize the Trustees with with scores at the student level.  These tests inform students, parents, teachers, and administrators of student progress and program effectiveness and may inform program modifications or help determine appropriate interventions for students.  These tests are used along with other information including teacher observations, parent input, and other assessments when determining individual student needs.  They are not used in isolation to make decisions regarding individual student progress.

None at this time.  As a mandated program, districts are reimbursed for the cost of these assessments.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on September 9, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.