Regular Meeting
Davis Joint USD
September 01, 2016 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/Actions.Confidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (1 case)Confidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Madhavi Sunder will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI.a. Approve Certificated Personnel Report No. 04-17
Recommended Motion:

Certificated Personnel Report No. 04-17 covers 3 FTE Increases, 5 Temporary FTE Increases, 1 Resignation, 4 Variable Services Agreements and possible addendum covering  5 Employments, 10 FTE Increases, 5 Resignations and 25 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report 04-17
Certificated Personnel Report 04-17 - Addendum
VI.b. Approve Classified Personnel Report No. 04-17
Recommended Motion:

Classified Personnel Report No. 04-17 covers 19 Employments, 7 FTE Increases, 1 Retirement, 3 Variable Services Agreements and possible addendum covering 20 Employments, 5 Resignations, 5 Re-Employments from Layoff and 25 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report 04-17
Classified Personnel Report 04-17 - Addendum
VI.c. Approval of Minutes
VI.d. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $1,845 for this period presented for use in the District’s programs.


The Board of Education gratefully accepts donations totaling $1,845, which have been received by the District since the August 4, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

September 2016 Gift Report
VI.e. School-Connected Organizations Authorization Form
Recommended Motion:
Approve the School-Connected Organization Authorization Form as presented.

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school-connected organization.  The School-Connected Form is attached for review and approval.

a. School Connected Authorization Form - Holmes Jr. High PTA
b. School Connected Authorization Form - Yolo Farm to Fork
c. School Connected Authorization Forms Outstanding 2016-17
d. School Connected Authorization Forms Submitted 2016-17
VI.f. Ratification of Contracts and Agreements
Recommended Motion:

Ratify the contracts and agreements as presented.


Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

Adobe Creative Suites Software Enterprises 

City of Davis, Crossing Guard MOA

Complete Business Systems

Edgenuity, Inc.

Granlibakken Conference Center

Lifetouch National School Studios, Inc.

Mike Brown Grandstands, Inc.

Naviance, Inc.

World Book, Inc.

Financial Impact:

All items are budgeted in their respective department/program approved budget.

a. Adobe Creative Suites Software Enterprise Agreement
b. City of Davis, Crossing Guard Agreement
c. Complete Business Systems Contract
d. Edgenuity, Inc. Agreement
e. Granlibakken Agreement
f. Lifetouch National School Studios, Inc. Agreement
g. Mike Brown Grandstands, Inc. Contract
h. Naviance, Inc. Agreement
i. World Books, Inc. Agreement
VII.a. DJUSD Preschool Programs and the Achievement Gap Report
Recommended Motion:

As part of a series of presentations on the Achievement Gap, this presentation will focus on preschool offerings in our district and the benefits of these programs for our youngest students.  Particular focus will be on our State Funded Preschool and our partnership with the Yolo County Office of Education Head Start Program.

Staff recommendations for our programs include:

  • Increase outreach to build enrollment in our state preschool and fee-based preschool programs
  • Build on our relationships with Yolo County Office of Education and First Five to expand preschool opportunities for children in Davis
  • Integrate preschool assessments with the larger assessment system in DJUSD
  • Include our preschool programs with the instructional materials adoption cycle for Transitional Kindergarten through eighth grade
  • Support professional development opportunities for our preschool teachers within the established professional growth budget
  • Increase parent education and engagement opportunities

Research is clear that preschool provides long-term benefits for children, particularly children from disadvantaged families.  It is important, however, to provide programs which meet particular criteria including supportive interactions between teachers and children; effective use of curriculum; and professional growth and support for teachers.

On Davis Joint Unified School District campuses, we offer several different programs including our fee-based program; state-funded preschool; Head Start; and our Special Education preschool.  This presentation will provide an overview of these programs and recommendations for increased and improved services for our youngest students.

Financial Impact:

There is no financial impact at this time.

DJUSD Fee-Based Program Information
Head Start Income Eligibility
PACE - Opportunities to Align California's PreK3 Education System
Preschool - Achievement Gap
State Preschool Information
YCOE Data Summary
VII.b. School Site Safety Update
Recommended Motion:

Receive an update from district staff regarding current and future improvements to safety as a result of the Business Protection Specialists Safety Assessment.


In support of the DJUSD Strategic Plan Strategy 2, LCAP Goal 6, and Goal 8 to foster a safe and supportive environment for our students and staff in order to support student achievement and staff well-being, the district has begun implementing safety improvements as recommended in the Safety Assessment completed by Business Protection Specialists in March 2016.  This report serves to update the Board of Education on safety improvement priorities for the next five years, completed and planned projects for the 2016-17 school year, and progress on locating outside grant opportunities.

Included as an attachment to this presentation is the Safety Assessment Recommendations that were provided at the March 17, 2016 meeting.


Financial Impact:

$25-30,000 per year over 5 years from existing Maintenance and Facilities budget


Security Assessment Report
Updated Safety Assessment Recommendations
VII.c. Davis High School – All Student Center Contractor Selection Process (RFQ- Lease Leaseback Delivery Method)
Recommended Motion:

Receive Status Report related to contractor selection process for Davis High School All Student Center project.

Authorize staff to engage in negotiations with the top three vendors to achieve guaranteed maximum price.


On June 24, 2016, staff publicly posted a formal Request for Qualifications/Proposal (RFQ) for the Davis High School All-Student Center Project which had a deadline for submittal of July 29, 2016. On June 28, 2016, a ore-qualification conference was conducted by HMC Architects and District staff to outline the specifics of the project.  At this pre-conference, a total of eight prospective contractors received information regarding the project and submission requirements for this RFQ. On July 29, 2016 the District received five responses to the RFQ which were evaluated in accordance with the requirements asked by the District.

After these evaluations, the three highest ranked prospective contractors (Roebbelen Contracting, Flint Builders and XL Construction) were asked to present themselves for a second round of discussions with key representatives of the District.  Of the three vendors, Roebbelen Contracting outscored Flint Builders by the narrow margin of 7.4 points.  Due to the scoring results, staff feels that any one of these three finalists would be able to provide construction services for the District’s All Student Center Project.  Further conversations regarding overall costs and timeframes will be needed before a final recommendation of the Lease Leaseback Contractor can be identified.  As part of the second round interviews, the District received three sealed envelopes from each vendor which identified contractor proposals for: 1) fee, 2) General Conditions, and 3) expected fee on change orders which have been tabulated for reference in the attached scoring summary sheet.

Staff has requested that the Governing Board of Trustee’s authorize staff to engage in final project cost negotiations with Roebbelen Contracting in accordance with the plans and specification prepared by HMC Architects.  Staff also requests that if a suitable guaranteed maximum price (GMP) is not achieved with the top ranked contractor that staff is allowed to sequentially move to the next best ranked vendor.  Currently, the project plans and specifications are still under State Architect Office (DSA) review and any formal agreement for construction is not allowed until they are fully approved.  DSA is expected to fully approve this project design within the next 30 days. 

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Financial Impact:

If recommendations are authorized, the Architect and District Staff will begin reviewing all contractor costs and overhead values to determine the final GMP for budget validation from previous estimates. Additional efforts to secure supplemental funds by submission of the project scope to the Office of Public School Construction for any project eligibility that may exist within the State.  Other sources of funding will be pursued via community groups donations.  The entire project costs would be funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund. 

1. Request for Qualifications & Proposal
2. LLB Reviewers/Roster
3. Scoring Summary Sheet
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for September 15, 2016. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on August 26, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at


Published: August 26, 2016, 6:19 PM

The resubmit was successful.