In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 04-17 covers 3 FTE Increases, 5 Temporary FTE Increases, 1 Resignation, 4 Variable Services Agreements and possible addendum covering  5 Employments, 10 FTE Increases, 5 Resignations and 25 Variable Services Agreements.

Classified Personnel Report No. 04-17 covers 19 Employments, 7 FTE Increases, 1 Retirement, 3 Variable Services Agreements and possible addendum covering 20 Employments, 5 Resignations, 5 Re-Employments from Layoff and 25 Variable Services Agreements.

Accept the gifts totaling $1,845 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $1,845, which have been received by the District since the August 4, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

Adobe Creative Suites Software Enterprises 

City of Davis, Crossing Guard MOA

Complete Business Systems

Edgenuity, Inc.

Granlibakken Conference Center

Lifetouch National School Studios, Inc.

Mike Brown Grandstands, Inc.

Naviance, Inc.

World Book, Inc.

All items are budgeted in their respective department/program approved budget.

As part of a series of presentations on the Achievement Gap, this presentation will focus on preschool offerings in our district and the benefits of these programs for our youngest students.  Particular focus will be on our State Funded Preschool and our partnership with the Yolo County Office of Education Head Start Program.

Staff recommendations for our programs include:

• Increase outreach to build enrollment in our state preschool and fee-based preschool programs
• Build on our relationships with Yolo County Office of Education and First Five to expand preschool opportunities for children in Davis
• Integrate preschool assessments with the larger assessment system in DJUSD
• Include our preschool programs with the instructional materials adoption cycle for Transitional Kindergarten through eighth grade
• Support professional development opportunities for our preschool teachers within the established professional growth budget
• Increase parent education and engagement opportunities
  

Research is clear that preschool provides long-term benefits for children, particularly children from disadvantaged families.  It is important, however, to provide programs which meet particular criteria including supportive interactions between teachers and children; effective use of curriculum; and professional growth and support for teachers.

On Davis Joint Unified School District campuses, we offer several different programs including our fee-based program; state-funded preschool; Head Start; and our Special Education preschool.  This presentation will provide an overview of these programs and recommendations for increased and improved services for our youngest students.

There is no financial impact at this time.

Receive an update from district staff regarding current and future improvements to safety as a result of the Business Protection Specialists Safety Assessment.

In support of the DJUSD Strategic Plan Strategy 2, LCAP Goal 6, and Goal 8 to foster a safe and supportive environment for our students and staff in order to support student achievement and staff well-being, the district has begun implementing safety improvements as recommended in the Safety Assessment completed by Business Protection Specialists in March 2016.  This report serves to update the Board of Education on safety improvement priorities for the next five years, completed and planned projects for the 2016-17 school year, and progress on locating outside grant opportunities.

Included as an attachment to this presentation is the Safety Assessment Recommendations that were provided at the March 17, 2016 meeting.

$25-30,000 per year over 5 years from existing Maintenance and Facilities budget

Receive Status Report related to contractor selection process for Davis High School All Student Center project.

Authorize staff to engage in negotiations with the top three vendors to achieve guaranteed maximum price.

On June 24, 2016, staff publicly posted a formal Request for Qualifications/Proposal (RFQ) for the Davis High School All-Student Center Project which had a deadline for submittal of July 29, 2016. On June 28, 2016, a ore-qualification conference was conducted by HMC Architects and District staff to outline the specifics of the project.  At this pre-conference, a total of eight prospective contractors received information regarding the project and submission requirements for this RFQ. On July 29, 2016 the District received five responses to the RFQ which were evaluated in accordance with the requirements asked by the District.

After these evaluations, the three highest ranked prospective contractors (Roebbelen Contracting, Flint Builders and XL Construction) were asked to present themselves for a second round of discussions with key representatives of the District.  Of the three vendors, Roebbelen Contracting outscored Flint Builders by the narrow margin of 7.4 points.  Due to the scoring results, staff feels that any one of these three finalists would be able to provide construction services for the District’s All Student Center Project.  Further conversations regarding overall costs and timeframes will be needed before a final recommendation of the Lease Leaseback Contractor can be identified.  As part of the second round interviews, the District received three sealed envelopes from each vendor which identified contractor proposals for: 1) fee, 2) General Conditions, and 3) expected fee on change orders which have been tabulated for reference in the attached scoring summary sheet.

Staff has requested that the Governing Board of Trustee’s authorize staff to engage in final project cost negotiations with Roebbelen Contracting in accordance with the plans and specification prepared by HMC Architects.  Staff also requests that if a suitable guaranteed maximum price (GMP) is not achieved with the top ranked contractor that staff is allowed to sequentially move to the next best ranked vendor.  Currently, the project plans and specifications are still under State Architect Office (DSA) review and any formal agreement for construction is not allowed until they are fully approved.  DSA is expected to fully approve this project design within the next 30 days. 

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

If recommendations are authorized, the Architect and District Staff will begin reviewing all contractor costs and overhead values to determine the final GMP for budget validation from previous estimates. Additional efforts to secure supplemental funds by submission of the project scope to the Office of Public School Construction for any project eligibility that may exist within the State.  Other sources of funding will be pursued via community groups donations.  The entire project costs would be funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund. 

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on August 26, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.