In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 02-17 covers 4 Probationary Employments, 4 Temporary Employments, 1 FTE Increase, 11 Temporary FTE Increases, 1 Partial Leave of Absence, 1 Leave of Absence, 1 Resignation, 12 Variable Services Agreements and possible addendum covering 10 Employments, 3 Leaves of Absence, 5 Resignations, 5 Retirements, and 10 Variable Services Agreement.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 02-17 covers 2 Resignations, 12 Variable Services Agreements and possible addendum covering 10 Employments, 10 Re-Employment from Lay Offs, 5 Resignations and 10 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Accept the proposed new Board Policy 6152.1 for a second reading and approve the policy. 

This is a new policy to reflect the new law (SB 359) which mandates any district which is serving 9th grade students and has not adopted a mathematics placement policy prior to January 1, 2016 to adopt a math placement policy with specific components before the beginning of the 2016-17 school year.  Policy reflects other requirements of SB 359 including, but not limited to, the use of multiple objective academic measures of student placement, provisions of at least one checkpoint within the first month of the school year to ensure accurate placement, and annual board examination of student performance data.

The Board Policy was presented at the June 29 meeting for a first reading.

None at this time.

Approve the Submission of the Agricultural Vocational Education Incentive Grant for 2016-2017.  

This is an ongoing grant in the amount of $12,936 for 2016-17.  Funds may be used to improve the agriculture program at the site level.  Expenses may include services for consultants, staff travel, student conferences and workshops, rentals and repairs.  

Ratify submission of Certification of Assessment forms for Measure C, Measure E, CFD No. 1 and CFD No. 2 tax assessments.

The Board of Education approved the 2016-2017 tax rates for Measure C, Measure E, CFD No. 1 and CFD No. 2 on June 2, 2016.  Subsequently, the Yolo County Auditor/Controller’s Office has requested that a Certification of Assessment for each tax be submitted to their office.   

Staff recommends that the Board of Education ratify the Certification of Assessment forms from the Yolo County Auditor/Controller’s Office for the 2016-2017 Measure C, Measure E, CFD No. 1 and CFD No. 2 tax assessments.

Accept the gifts totaling $4,793 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $4,793, which have been received by the District since the June 29, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

• Arvixe, LLC 
• Atkinson, Andelson, Loya, Ruud & Romo Agreement
• EBSCO Agreement
• NetSupport Ltd
• The Regents of the University of California, Davis
• Total Compensation Systems, Inc. Consulting Services Agreement
  

All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Approve the Notice of Completion for the shingle roof replacement project at Patwin Elementary School site (PN’s 16-03A).

On March 3, 2016, the Board accepted bid proposals submitted by D7 Roofing, Inc. and authorized the execution of contract agreements, and other acts relating to the Shingle Roof Replacement Project for Patwin Elementary School.   The contract award value for the Patwin re-roofing project was in the amount of $330,531 which included $20,000 in project contingency. 

D7 Roofing, Inc. has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Shingle Roof Replacement Project at Patwin Elementary School.

This project was fully funded through the Deferred Maintenance program, paid for by COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to additional scope of roofing repair work identified at another District site, the contractor was requested to provide a formal quote to replace shingle roofing on Bldgs. T-4 & T-5 at DHS. These costs were reduced from the project’s owner’s allowances which are within the $20,000 in project contingency.  The excess project contingency ($205.00) will be returned back to the District for use on other DM projects.   The final cost for the Shingle Roof Replacement Project at Patwin School site reduces to $330,326.

On March 17, 2016, the Board accepted bid proposals submitted by D&D Painting and authorized the execution of contract agreements, and other acts relating to the Campus Wide Painting Project for the Patwin Elementary School site.   The contract award value for Patwin painting project was in the amount of $75,000 which included $10,000 in project contingency. 

D&D Painting has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Campus Wide Painting Project at Patwin Elementary School Site.

On March 3, 2016, the Board accepted the bid proposal submitted by Abide Builders, Inc. and authorized the execution of contract agreements, and other acts relating to construct new staff parking lot at Holmes Junior High School Site.   The contract award value for this work was in the amount of $102,900 which included a $10,000 project contingency. 

Abide Builders, Inc. has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project.  Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the New Staff Parking Lot Project at Holmes Junior High School Site.

This project was fully funded by the Deferred Maintenance program, paid for by COP borrowing for restricted facilities.  Due to efficiencies and other unused project contingency value engineering changes, the total cost for the New Staff Parking Lot Project at Holmes Junior High School Site will decrease by $338.79 making the final price for this project $102,561.21.   The excess funding will revert back into the Deferred Maintenance Program contingency fund for use on other approved projects.

Approve the Notice of Completion for the Shingle Roof Replacement Project at Holmes Jr. High School Site (PN’s 16-03C).

On April 21, 2016, the Board accepted bid proposals submitted by Clark Roofing, Inc. and authorized the execution of contract agreements and other acts relating for the Shingle Roof Replacement Project for the Holmes Jr. High School site.   The contract award value for the Holmes Roofing project was in the amount of $267,500 which included $15,000 in project contingency. 

Clark Roofing Inc. has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Shingle Roof Replacement Project at Holmes Jr. High School.

This project was fully funded by the Deferred Maintenance program, paid for by COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to efficient efforts by the contractor and no unforeseen problems discovered, the $15,000 in project contingency was not used. The project contingency will be returned back to the District for use on other DM projects. The final cost for the Shingle Roof Replacement Project at Holmes Jr. High School Site reduces to $257,500.

On March 17, 2016, the Board accepted bid proposals submitted by Horizon Brothers Painting and authorized the execution of contract agreements, and other acts relating to the campus wide painting project for the Holmes Junior High School site.   The contract award value for Holmes Jr. High School was in the amount of $146,150 which included $10,000 in project contingency. 

Horizon Brothers Painting has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the campus wide painting project at Holmes Jr. High School.

This project was fully funded by the Deferred Maintenance program, paid for by COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies set aside for such work. The total cost for the Campus Wide Painting Project at Holmes Jr. High School remains as awarded - $146,150.

On June 2, 2016, the Board accepted bid proposals submitted by Alaniz Construction, Inc. and authorized the execution of contract agreements and other acts relating to repairs to the staff parking lot at Cesar Chavez School Site.   The contract award value for this work was in the amount of $231,310 which included a $30,000 project contingency. 

Alaniz Construction, Inc. has completed their contractual responsibilities, including punch list, and have turned in all required project close-out documents for the project.  Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the staff parking lot repair project at Cesar Chavez School.

This project was fully funded by the Deferred Maintenance program and paid for by COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to unforeseen excessive moisture problems encountered in the soil, extra work and materials, totaling $28,836 were needed to accomplish the project as designed.  The final cost for the Staff Parking Lot Repair Project at Cesar Chavez School Site will decrease by $1,164 making the final price for this project $230,146.   The excess funding will revert back into the Deferred Maintenance Program contingency fund for use on other approved projects.

On March 3, 2016, the Board accepted bid proposals submitted by Buskirk Building Solutions, Inc. and authorized the execution of contract agreements and other acts relating to renovations for staff restrooms and roof eave modifications at Cesar Chavez Elementary School site.   The contract award value for this work was in the amount of $87,000 which included a $10,000 project contingency. 

Buskirk Building Solutions, Inc. has completed their contractual responsibilities, including punch list and have turned in all required project close-out documents for the project.  Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the staff restroom and roof eave modification project at Cesar Chavez School.

This project was fully funded by the Deferred Maintenance program, paid for by COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to minor unforeseen asbestos abatement and other additional sheetrock/insulation needs, extra work and materials was required to accomplish the project as designed which was funded from the project contingency totaling $5,098.  Final cost for the Staff Restroom and Roof Eave Modification Project at Cesar Chavez School Site will decrease by $4,902 making the final price for this project $82,098.   The excess funding will revert back into the Deferred Maintenance Program contingency fund for use on other approved projects.

Approve the agreement for architectural planning services with Rainforth & Grau Architects (RGA) for the  space programming assessment and needs analysis for (4) four multipurpose buildings at Birch Lane, Cesar Chavez, North Davis and Willett Elementary Schools.

In accordance with the District’s Strategic Plan (Strategy No. 2(e), Action Step #1) and Local Control Accountability Plan (Goal 2) for conducting needs assessments for the creation of exceptional interior and exterior communal spaces; and to provide updated information for the District’s Facilities Master Plan Update, the professional support services by a licensed architect are necessary.

In conjunction with updating the District’s 2009 Facilities Master Plan (FMP) for these four sites and to achieve the desired outcomes of the Strategic Plan (Strategy No.2(e)), the professional services proposed by Rainforth Grau Architects meet this need.  The scope of services of RGA proposal includes developing a program based analysis and programmatic needs for MPR buildings at four sites, and to engage all related stakeholder groups to achieve the desired outcomes of Strategy No. 2(e).  Rainforth Grau Architects have extensive experience in developing such programmatic needs assessments and have the service background in K-12 education to support the District in achieving its goals for these spaces for the future.

This project will have no fiscal impact on the General Fund.  The services outlined in the Agreement are based on the estimated design service time to complete the project scope. The fixed fee shall be computed based on a fixed fee of $36,000.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these types of projects.

Receive update on final approved State Budget.

The 2016-2017 State Budget was approved and signed by the Governor on June 27, 2016. There were minimal major changes in the approved State Budget.  The following is a major funding change similar to last year, a shift from unrestricted revenues to restricted categorical programs: 

• Decrease in One-time Discretionary Mandated cost payments
  • Funds shifted to cover new “College Readiness” Categorical Program
  • Districts will receive targeted student one-time funds and they will be restricted categorical for specific purposes
  • Net Reduction of funding for DJUSD

The State Budget approval process included differences of opinion in State revenues and additional programs to be funded.  The Governor’s consistent theme has been a conservative approach to managing one-time versus on-going revenues and spending.  Similar to prior years, the Governor considers post-budget revenue increases above projections as a source of one-time funding.  This is a prudent approach as the State has to work through the sunset of the temporary Proposition 30 tax revenues. 

The compromise, as in past years, is to shift around program funding from the Governor’s projected revenues to the programs being requested by the legislature. 

There continues to be political pressure to carve out categorical programs for specific activities.  In order to meet this request and the Governor’s funding philosophy, the unrestricted one-time discretionary funds were again reduced and shifted to cover a new K-12 restricted categorical program.  

In summary, the current year is good but, the rate of annual State funding growth is starting to slow down as we approach full funding for the LCFF.  The District will need to continue to be cautious in spending decisions as we balance employee compensation, educational plans (LCAP), and deficit spending levels going forward.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on July 29, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.