In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report 22-16 covers 3 Temporary Employments, 6 Probationary Employments, 5 Partial Leaves of Absence, 3 Resignations, 1 Partial Resignation, 1 Retirement, 20 Secondary Summer School Employments, 11 Special Education Summer School Employments, 13 Variable Services Agreements and possible addendum covering 20 Employments, 20 Leaves of Absence, 20 Resignations/Retirements and 30 Variable Services Agreements.

Classified Personnel Report 22-16 covers 8 Resignations, 58 Variable Services Agreements, 1 Coaching Variable Services Agreement and possible addendum covering 20 Employments, 5 Resignations and 50 Variable Services Agreements.

Board Policy 5117 – Interdistrict Attendance has been updated to reflect CSBA recommendations to ensure compliance with statutory changes and obligations.  In addition, the attached policy reflects recommendations made by the board policy subcommittee that all interdistrict transfer requests be carefully considered on the basis of space availability and every parent/guardian of a student who receives an interdistrict transfer agreement be provided information on the district’s missions and goals and encouraged to donate to the district annually in an amount equal to the current parcel taxes paid by Davis residents.

Accept the proposed amendments and modifications for Board Policy 3515.2, Administrative Regulation 3515.2, and the creation of BP 3515.7 as a first reading.

Board Policy and Administrative Regulation 3515.2 – Disruptions has been updated to add components that must be addressed in the Site Comprehensive Safety Plans.  In addition, material on gun-free zones has been deleted since possession of firearms and/or ammunition on school grounds is now addressed in BP 3515.7 – Firearms on School Grounds.  The attached BP and AR 3515.2 reflect these changes.

Board Policy 3515.7 – Firearms on School Grounds reflects new law (SB 707, 2015) which eliminates the exception that had allowed persons with a Carry Concealed Weapon (CCW) license to possess a firearm on campus.  In addition, the law contains options for the Board either to prohibit any person from possessing a firearm on campus, unless that person is specifically allowed such possession by law, or to authorize the Superintendent or designee to use his/her legal authority to permit persons with a CCW license to possess a firearm and/or ammunition on campus.  The Board Policy Subcommittee recommends that the new Board policy prohibit any person from possessing a firearm on campus, unless the person is a member of law enforcement, honorably retired peace officer, or a member of the military forces, engaged in the performance of his/her duties.  The attached BP 3515.7 reflects the new law and Board Policy Subcommittee recommendations.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Office of Education on a quarterly basis.

Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

Approve the recommended instructional materials for the following courses:

• British Literature & AP Comp Literature;
• World Studies/English 10;
• Political Studies/English 12 ; and
• Spanish Elementary-Intermediate Transition, P.

Staff regularly brings instructional materials updates to the Board of Education for consideration. This item was previously presented to the Board on May 5, 2016.

Literature

• Wuthering Heights to supplement material for British Literature & AP Comp Lit
• Persepolis: The Story of Childhood to replace Animal Farm for World Studies/English 10
• Freakonomics to supplement material for Economics: Principles and Practices for Political Studies/English 12

Textbooks

• Descubre 3, Vista, 2017 to replace Revista, Vista, for Spanish Elementary-Intermediate Transition, P 

The cost of these materials is approximately $7215.

Approve a resolution authorizing the district to enter into a contract with the California Department of Education for the purpose of child care and development services; and authorize the designated personnel to sign contract documents; and approve the California Department of Education Child Development Services Contract for 2016-2017 .

This contract encumbers $445,847 of state funds for our state preschool.  The district is awarded funds based on attendance.

Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a Single Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.”

The Single Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

1. Measure effectiveness of improvement strategies at the school; 
2. Seek input from school advisory committee; 
3. Reaffirm or revise school goals; 
4. Revise improvement strategies and expenditures; 
5. Recommend the approved Single Plan for Student Achievement to the governing board; and 
6. Monitor the implementation of the plan.

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Educational Services Department at the District Office. The 2016-17 SPSAs have been approved for implementation by each site's School Site Council.

Reject bid proposal received from Hometown Construction for re-bid action for the replacement of heating, ventilation and air conditioning system in multipurpose building at Willett Elementary School (PN 16-10RB).

The work associated with this project involves performing critical mechanical system replacement for the Willett Elementary School’s Multipurpose Building (including window replacement) and full campus energy management controls system upgrade. This project was a re-bid action due to a previous bid received above project budget constraints and contractor participation.  In efforts to increase bid participation and budget impacts, the project was re-advertised to have the District provide the HVAC equipment (Owner Furnished Contractor Installed - OFCI) and provide for a slight increase of contract performance period from 60-calendar days to 90-calendar days.

A notice inviting re-bidding for the project was published on May 1 and 8, 2016 for base bid plus add alternates with a bid submittal deadline of May 31, 2016 at 2:00 PM.   Four prospective bidders attended the mandatory pre-bid walk through held on May 10, 2016. The District received one bid proposal at the bid opening which was evaluated for conformance with the bid requirements. In review of the proposal submitted by Hometown Construction, evaluations were made on the additive alternate using the “Blind Bid Format”.

After this review it was determined that the bid submitted by Hometown Construction was in excess of the established budget for the project.  Hometown Construction’s base bid price of $191,950, plus bid add(s) No. 1 of $45,900 and No. 2 of $5,350 with a project contingency of $10,000 for a total project value of $201,950.  Glumac Engineering estimated the cost for this project to be $120,000 for HVAC System replacement and campus wide energy management controls upgrades.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  District is also diligent in fiscal management and has determined that a larger bidder pool would more than likely to reduce the overall project costs.

This project is expected to be re-advertised in the Fall of 2016 to achieve budget and contractor participation goals. It is expected that this project will have no fiscal impact to the General Fund and will be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

The work associated with performing track and field improvements for the District’s three junior high schools (Harper/Holmes/Emerson) includes underground storm drain piping, rodent barrier installation, addition of various program elements and new decomposed granite running course. This project will resolve long term drainage problems and the addition of essential program element spaces. 

This project was identified as a second tier project for the District’s three junior high schools' outdoor learning spaces. A Notice Inviting Bids for the project was published on May 15 and 22, 2016 for base bid plus owner's allowance for unforeseen site conditions with a bid submittal deadline of June 8, 2016 at 2:00 PM.   Three prospective bidders attended the mandatory pre-bid walk through held on May 23, 2016. The District received one bid proposal at the bid opening.  A review of the proposal submitted by Bobo Construction was reviewed for conformance and compliance with the bid requirements.

After this review, it was determined that the bid submitted by Bobo Construction was in excess of the established budget for the project.  Bobo Construction’s base bid price of $1,901,506, plus bid add with a project contingency of $50,000 for a total project value of $1,951,506.  The HMC Architects estimated the cost for this project to be $700K for track and field Improvements for these three sites. Prior to bid opening, a project addenda was issued to all prospective bidders in efforts to reduce project costs and promote participation.  

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  District is also diligent in fiscal management and has determined that a larger bidder pool & time of solicitation would more than likely result in better the overall bid values.  

This project will have no fiscal impact to the General Fund. When awarded, this project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

The work associated with the New Visitor Bleachers Project at Davis High School is needed to complete the final phase of the Davis High School Athletic stadium.  This project adds provisions for 775 seat expansion capacity for the visitor side of the Davis High School Stadium.

A Notice Inviting Re-Bids for the project was published on May 8 and 15, 2016 for base bid with a bid submittal deadline of June 6, 2016 at 2:00 PM.  No prospective bidders attended the Non-Mandatory pre-bid walk conducted on May 17, 2016. The District received two bid proposals at the bid opening with all proposals evaluated for conformance with the bid requirements. Analyses on the deductive alternates of these bids were evaluated using the “Blind Bid Format”.

After a detailed review of these two bid proposals, the election to award was based on Base Bid plus deductive alternate No. 4c (Omit Electrical Back-Up System Scope) was determined to be in the best interest of the District. Schultz Industries, Inc (dba Sturdisteel) was determined to be the apparent low bid with a Base Bid price of $323,500 plus deductive alternate 4c ($0) with a owners allowance of $30,000 for unforeseen site conditions for a total price of $353,500. The architect’s estimate for this project $300,000.

It is recommended that the Board of Education accept the bid proposal by Sturdisteel and authorize staff to execute the construction agreement for the scope of work described in Project No. 15-11RB

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Approval value is $353,500 for Base bid price, deductive alternate No. 4c plus project contingency.  

Pursuant to Title 24, Part 1 of the California Code of Regulations, all construction activities on school buildings shall be monitored and inspected for conformance with  Division of the State Architects Office (DSA) approved plans and specifications. Wallace Kuhl & Associates has submitted a proposal for this project to provide the required special testing and inspection services during construction to ensure compliance with the approved plans and specifications.  Staff has reviewed the proposal and found that it meets the scope of work required for these projects. 

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

This project will have no fiscal impact to the General Fund. The services outlined in the Agreement are based on an estimated fixed fee of $5,000 for Marguerite Montgomery Elementary School Relocatable Classroom and Shade Structure Project.  The total estimated inspection services fee is not to exceed $5,000 and will be paid for by COP borrowing for restricted facilities funds specifically for these deferred maintenance projects. 

Approve Resolution No. 55-16 authorizing the purchase of 250 teacher laptops for secondary staff.

As part of the technology refresh plan in the DJUSD 2013-2016 Technology Plan, staff receive new work laptops every four to five years. This is a five-year lease with Dell Financial Services to replace 250 obsolete computers used by staff for daily workflow.  This is a planned expense that is already incorporated into district budget assumptions.

As part of the Parcel Tax Measures, each Board member nominates one person each year to sit on the Parcel Tax Oversight Committee for a two-year term.  Vacancies have been created as the terms of committee members have expired.  

The following Board Members have nominated new/continuing members to the committee:

No fiscal impact.

• Butte County Office of Education - Migrant Education
• California State University, Sacramento
• Child Development Centers Continuing Development, Inc. 
• Davis Aquadarts, Inc.
• Empower Yolo
• Lifetouch National School Studios, Inc. - Korematsu
  
• Lifetouch National School Studios, Inc. - Willett
• Marin County Office of Education - Walker Creek (Pioneer)
• Michael's Transportation
• Sacramento County Office of Education - Sly Park
• YMCA Superior of California
• Yolo County Office of Education

Accept the gifts totaling $25,972 for this period presented for use in the District’s programs.

The Board of Education gratefully accepts donations totaling $25,972, which have been received by the District since the May 19, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.  

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from April 1, 2016 to April 29, 2016 and May 1, 2016 to May 31, 2016.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from April 1, 2016 to April 29, 2016 and May 1, 2016 to May 31, 2016.

Hold a Public Hearing for the Local Control Accountability Plan (LCAP) in preparation for the final presentation to the Board of Education that is scheduled for June 29, 2016.

Davis Joint Unified School District (DJUSD) has developed a Local Control and Accountability Plan (LCAP) vision committed to:

• Creating an "equitable education system" that ensures high levels of success for ALL students.
• Unifying focus and clarifying responsibility to ensure that ALL students are equipped with the skills and knowledge necessary to be college and career ready.
• Expanding professional capacities; strategically aligning actions with desired outcomes; and appropriately allocating resources and support.

The vision includes eight DJUSD goal/focus areas: 1) Professional Growth, 2) Infrastructure and Technology, 3) Assessment, 4) Student Goals, 5) English Learners’ Proficiency, 5) Climate, 6) Parent Engagement, and 8) Recognition of employees and all those who support student growth. 

These goal areas have set the framework for our efforts to improve student outcomes and to prioritize district resources. They are the very core of the work of Davis Joint Unified.

Document Structure

The Local Control Accountability Plan is divided into several parts.  The cover page and the preamble provide an overview of the regulations and a review of the State Priorities (page 3):

• Conditions of Learning
• Pupil Outcomes
• Engagement

Section 1, beginning on page 4, documents our Stakeholder Engagement process.  Listed are the various ways we have engaged the community and how that engagement impacted the LCAP.

• LCAP Advisory, LCAP Community Forums, LCAP Survey, Student Interviews, District English Language Advisory Committee, LCAP Meetings at Moore Street Apartments and Montgomery Elementary School.
• Involvement Process and impact on our plan to provide increased services to students

Section 2, which begins on page 22, focuses on the Goals, Actions, Expenditures, and Progress Indicators and covers three years.  In this section we find Expected Annual Measurable Outcomes, Actions and Services for 2016-19 and Budgeted Expenditures for each goal area.  Our ongoing annual reviews and increased use of metrics will allow us to more fully consider which actions provide the most benefit for our students and which actions we should discontinue.

The Annual Update section, which begins on page 82, compares planned actions and expenditures and actual actions and services during the 2015-16 school year.  It also provides an opportunity for us to reflect on those actions and series and consider what changes in actions, services and expenditures will be made as a result of reviewing the past progress and/or changes to goals.  Changes are documented in the “What changes in actions, services, and expenditures will be made as a result of reviewing past progress and/or changes to goals?”  For Goal 1, this is documented on pages 88-90.  This is an ongoing process of the LCAP.

On page 157, Section 3 reviews the use of Supplemental and Concentration Grant Funds.

Overview

In 2013, California adopted a new formula for deciding how much money is allocated to each K-12 school district, called the Local Control Funding Formula (LCFF).  This dramatic shift in education funding is occurring while schools simultaneously implement more rigorous academic standards for students, integrate new technology into classrooms and curriculum, and a tightened focus on providing equity and access for our traditionally underserved student groups. As such, the LCFF is designed to provide greater local control allowing districts to respond to the needs of its students and community. It allocates dollars for each student enrolled as well as supplemental funding based on enrollment of English learners, foster youth, and low-income students. In order to drive student achievement, districts are required to tie their budgets to improvement goals by creating a Local Control and Accountability Plan (LCAP).

The LCAP is also an opportunity for school districts to engage parents, students, teachers, staff and community partners in a dialogue about school goals and resources.  The LCAP is a three-year document that reflects state priorities, demonstrates how the district’s budget will help achieve its goals, and evaluate how goals will be measured and monitored to improve outcomes and account for the anticipated LCFF expenditures. The LCAP is reviewed and revised annually to reflect changing needs and resources.

Davis Joint Unified School District (DJUSD) developed its first LCAP in 2013-2014. That same year, DJUSD also saw the approval of the DJUSD Strategic Plan on March 6, 2014 which was a product of hundreds of hours of school and community participation. In order to align efforts, the DJUSD LCAP process assumed the actions and strategies of the Strategic Plan and incorporated additional valuable community input to establish the district’s eight goals.  The DJUSD LCAP was adopted by the Board of Education in June 2014 with final approval by the Yolo County Office of Education on August 29, 2014. 

During the 2014-15 school year, district staff continued to engage with the community to identify areas to increase services to meet the needs of our students.  Through feedback from surveys, interviews with students, and discussion of LCAP related topics in advisory groups, the Local Control Accountability Plan Advisory focus on services which build upon our three goal areas of 1) Student Goals; 2) Support for English Learners; and 3) Climate.  Through the continuation of actions and services established in the initial plan, and the increase in services identified during the 2014-15 school year, conditions of learning, student engagement, and student achievement will improve.

During the 2015-16 school year, district staff continued to engage stakeholders through a variety of venues including our LCAP Advisory, our District English Learner Advisory Committee (DELAC), meetings with Foster Youth representatives, community forums, Parent Engagement Night, School Governance Workshop, Superintendent’s Advisories, LCAP Survey, DJUSD Communications Survey, and communications with the superintendent.

As aligned with the district budget.

Review and hold public hearing for the 2016-2017 District Adoption Budget as presented, including fund balance reserve report and 2015-16 Budget Revision (Estimated Actuals).

The budgets were completed based on the latest information available to date.  For the current year, 2015-16 budgets were revised to project estimated actual revenues and spending.  For 2016-17, the proposed budget contains projected funding for LCFF growth that calculates to $2.8m of on-going new funding next year and $1.8m of one-time discretionary funds.  These projections are from the May Revise and are subject to change with the Final State Budget.

The District has developed a spending plan for next year that addresses the following needs:

• Employee compensation (2% negotiated salary schedule increases for 2016-17)
• Required (State/Local) Expenditures
  • Restricted maintenance
  • Step and Column increases
  • State Pension Cost increases (STRS and PERS employer rates)
  • LCFF Supplemental student programs (LCAP specific)
  • Class Sizes
• Local Programs
  • Wireless access for all Elementary Sites (Strategic Plan)
  • Instructional technology
  • Instructional materials adoption
    • English Language Arts
    • English Language Development

The 2015-16 fiscal year was a high point in annual funding growth for K-12 education budgets from Proposition 30 temporary State taxes, increased local Prop 13 property taxes and Proposition 98 restoration due to past reductions (the maintenance factor).  These factors going forward will significantly slow down the funding growth we have seen in past years.  The Adoption Budget is built on the assumption that no new State revenues are on the horizon and the extension of Proposition 30 would simply allow the State to eliminate its deficit spending and continue to fund the current LCFF projections from the State.  If a recession occurs and Proposition 30 is not extended, State revenues could drop, and cuts to education could be on the table again.  Fiscal caution is advised going forward as revenue growth slows.

 

The next meeting of the Board of Education is scheduled for June 28, 2016. The Board will convene in open session at 8:30 a.m. in the Community Chambers, located at 23 Russell Boulevard, Davis, CA.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on June 10, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.