In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 21-16 covers 3 Employments, 1 Conversion from Temporary to Probationary, 1 FTE Increase, 7 Leaves of Absence, 1 Retirement and possible addendum covering 10 Employments, 2 Resignations, 2 Retirements and 5 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 21-16 covers 2 Employments, 2 Resignations, 1 Partial Resignation, 1 Retirement, 10 Variable Services Agreements and possible addendum covering 2 Employments and 5 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and missions of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve the appointment of the Superintendent/Designee(s), Jeff Lorenson, Will Brown and Tom McHale as the District's CIF Representatives for the 2016-2017 School Year

Each year the Board must appoint the District representatives to the Sac-Joaquin Section of the California Interscholastic Federation (CIF).  The Superintendent is the staff person to whom the Board normally delegates its authority and who represents the Boards as chief administrator of the District.  The Superintendent usually designates the high school principal and two selected high school staff members as his designee(s). 

The California Interscholastic Federation Form with the 2016 - 2017 Designation of CIF Representatives to the league is attached. 

None at this time.

The district is requesting that the State Board of Education renew existing specific waivers regarding the mandated site council membership composition at Davis School for Independent Study, Fairfield Elementary School and King Continuation High School.

Because each of the schools is a small school with relatively few teachers and classified employees, it is difficult for these sites to meet the mandated Site Council membership composition requirements. The waivers allow for a reduction in the number of teachers and other site council members required to serve on each School Site Council, while retaining membership equity between staff and parents/students and continuing to provide appropriate oversight of the school’s programs and budget. The leadership of DTA, CSEA (as applicable) and each site’s School Site Council have approved the waiver requests. The period of this request is July 2016 through June 2018.

Education Code 52863 establishes that any governing board, on behalf of a school site council, may request the State Board of Education to grant a waiver to a school when it finds that the failure to do so would hinder the implementation or maintenance of a successful school-based coordinated program.  If the State Board of Education approves a waiver request, the waiver shall apply only to the school or schools which requested the waiver and shall be effective for no more than two years.  The State Board of Education may renew a waiver request.

Approve Davis Teachers Association (DTA) Salary Schedule that reflects an ongoing 2% increase effective July 1, 2016 negotiated in two year agreement starting in 2015-16.

Approve the Notices of Completion for the campus wide painting projects at Willett and Pioneer Elementary School sites (PN’s 16-07 C/D).

On March 17, 2016, the Board accepted bid proposals submitted by Horizon Brothers Painting and authorized the execution of contract agreements, and other acts relating to the campus wide painting projects for Willett and Pioneer Elementary School sites.   The contract award value for Pioneer Elementary School was in the amount of $62,150 and the contract award value for Willett Elementary School was in the amount of $57,150 which included $10,000 in project contingency. 

Horizon Brothers Painting has completed their contractual responsibilities, including punch list and has turned in all required close-out documents for the projects. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notices of Completion for the campus wide painting projects at Willett and Pioneer Elementary School sites.

This project was fully funded by the deferred maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to efficiencies and other unused project contingency value engineering changes, the total cost for the Campus Wide Painting Project at Willett Elementary School will decrease by $4,800 making the final price for this project $52,350.  Similarly, the cost for Campus Wide Painting Project at Pioneer Elementary School will decrease by $2,000 making the final price for this project $60,150.   The excess funding will revert back into the deferred maintenance program contingency fund for use on other approved projects.

Adopt Resolution 54-16 for Drinking Water State Revolving Fund (DWSRF) Grant Application for Strong Anion Exchange Well Water Treatment System -- Fairfield Elementary School Cr6 Drinking Water Compliance Project

The Davis Joint Unified School District has been working to address the Cr6 primary drinking water MCL exceedance situation with the Fairfield Elementary School water well since July 1, 2014 when the State adopted new drinking water standards for potable water containing Hexavalent Chromium (Cr6).  The District has been proactive in addressing this concern by testing the well supply to determine Cr6 levels, complying with regulation thresholds, and awarding an engineering consultant service agreement with Kennedy/Jenks Consultants with expertise to assist the District in finding the best solution.   Water Treatment Pilot testing is being conducted at the well to determine the most cost-effective water treatment system to design and construct improvements that will bring the water quality into compliance with the new Cr6 drinking water regulation. Staff has been working with the consultant to identify best available grant funding sources to address the concern and minimize any financial impacts to the District. 

On April 21, 2016, the Board of Education authorized submittal of a grant funding application to the SWRCB for drought and emergency based projects.  This application was considered for funding; however, was not awarded funding since inadequate funds were available to cover the District’s required cost of $540,000 for project design and construction costs.  Staff recommends submitting applications for Drinking Water State Revolving Fund (DWSRF) Construction Funds to cover the costs of the Fairfield Elementary School Cr6 compliance project.  Grant funds would be available now and pursuit of these funds would enable the District to complete the project during the FY16-17 school year.   It is essential that the District receive these grant funds for completing necessary well improvements in order to comply with recent regulatory water quality mandates and to minimize impacts to the General Fund.  Kennedy/Jenks Consultants has extensive experience in securing low interest loans and grant funds for a variety of water system improvements.   The DWSRF program has been allocated funds to address water quality problems and challenges School Districts encounter related to their private water systems.  Adequate funding is available in the State to cover the estimated costs of the Fairfield Elementary School Cr6 compliance project.

Q&A

What are the chances the District would be awarded DWSRF Construction Funds for the Fairfield Elementary School Project?

Based on past approvals, the District’s application has a very high level of probability that it will be approved based on availability of State Program funds and the qualification of the District as a Small Water System and Severely Disadvantaged Community which receives the highest funding priority.

How long will it take to complete the project?

Securing DWSRF funds will take 3-4 months and project design and construction will take 6 months.  This time line would allow the District to complete the project during the FY16-17 school year.

What drinking water sources will be available to students, teachers, and visitors at Fairfield Elementary School while project funding and design/construction activities are completed?

The District will continue to provide bottled water for drinking water purposes until the Cr6 compliance improvements have been installed on the Fairfield Elementary School well site.

How will the District keep Staff and the Public updated on Project progress?

Staff will provide periodic updates to the Board, staff, and community members at the completion of key milestones.

As a requirement of this State Funding opportunity, staff recommends that the Board approve the attached resolution and Notice of Exemption to be submitted to the DWSRF funding program for their review and approval.   Due to the extensive State review of the engineering and project funding proposal, the expected system completion (if funding is approved) could take 10 months.  Currently, the Fairfield Campus is being served with bottled water for all domestic needs which will continue until project completion. The District’s proposed compliance plan development has been shared and supported by our local authority (Yolo County Environmental Health Department).  Compliance plan updates will be provided as required in accordance with the Cr6 drinking water regulation.

Action Required – To Secure Fairfield Elementary School Cr6 Compliance Project Funding

1. Approve DWSRF funding resolution to authorize the District to apply for and secure project funding to take advantage of available grant funds for the proposed project.
2. Approve the Notice of Exemption to be filed with the County and included in the DJUSD DWSRF funding application (CEQA compliance is required for funding award).

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Facilities projects are required to achieve these objectives.

This project will have no fiscal impact on the General Fund.  The District intends to seek available grant funding sources from the State of California and other available sources (as required). Upon receipt of State application approval, any bridge funding for the project will be via Deferred Maintenance Funds for restricted facilities funds specifically for these types of projects.

Adopt the Notice of Exemption for the Domestic Water Well Treatment Project for Fairfield Elementary School

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

Accept the bid of Alaniz Construction, Inc. for repairs to staff parking lot work specified in District’s Project No. 16-14 located at Cesar Chavez Elementary School and award the contract to Alaniz Construction, Inc. in the amount of $210,000.

The work associated with repairs to the existing staff parking lot area include but are not limited to:  removal of existing asphalt paving, surface curb and gutters, installation of new commercial driveway and new sidewalk sections to correct ADA compliant access way for pedestrians. This project will improve drainage and provide for safer access to existing on-site parking stalls.

A notice inviting bids for the project was published on April 24 and May 1, 2016, for base bid scope of work with a bid submittal deadline of May 24, 2016 at 2:00 PM.  A total of (2) two prospective bidders attended the mandatory pre-bid walkthrough conducted on May 2, 2016.  After review of the two bid proposals, Alaniz Construction, Inc. was deemed the apparent low bid with a base bid price of $182,000 with a project contingency of $30,000 for a total price of $212,000.  The second apparent low bid was determined to be American Asphalt Repair & Resurfacing Co. with a base bid price of $201,310 with a project contingency of $30,000 for a total price of $231,310.  The Engineer’s estimate for this project was $233,000.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2). 

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total Project Approval value is $212,000 for Base bid price plus project contingency.   

Approve Agreement for special testing and inspection services for Cesar Chavez Elementary School staff parking lot repair project.

Pursuant to Title 24, Part 1 of the California Code of Regulations, all construction activities on school buildings shall be monitored and inspected for conformance with  Division of the State Architects Office (DSA) approved plans and specifications. Wallace Kuhl & Associates has submitted proposals for this project to provide the required special testing and inspection services during construction to ensure compliance with the approved plans and specifications.  Staff has reviewed the proposals and found that they meet scope of work for the projects. 

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Approve contract amendment with Consolidated Communications to provide an alternate 2Gig internet connection.

DJUSD requires a more robust and reliable internet connection to support the growing infrastructure that supports students and staff. This new connection will provide a redundant connection directly to the internet of 2Gig with the ability to increase to 10Gig. 

According to the LCAP, DJUSD is to develop an infrastructure to achieve its objectives and mission.  In order to support Common Core instruction, state testing, approximately double the number of Chromebooks, and the vast increase in use of instructional technology in classrooms, a bandwidth increase is critical.

Our connection with AT&T will remain intact for the financial and human resources systems provided by Yolo County Office of Education. 

The fiscal impact to the District is an increase of $1,950 per month after E-Rate.

Approve the agreement between Davis Joint Unified School District and School Services of California, Inc. of $2,940 annually. 

Staff has reviewed the agreement and believes that the agreement provisions and the proposed cost are reasonable.  This agreement reflects a price increase of $180 over the previous agreement. It is recommended that the Board approve the contract for School Services of California, Inc. for the period of one year beginning July 1, 2016 and terminating June 30, 2017.

Included in the annual budget for business professional services at a cost of $2,940.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

California Department of Education

California State University, Humboldt 

Campus Candids 

Yolo-Solano BTSA Induction Program

Airplay Events

Migrant Education - Region 2

Review 2016-2017 Single Plans for Student Achievement (SPSA) which have been approved by the submitting sites' School Site Councils.  No action is necessary at this time.  This item will come back to the Board for approval on June 16, 2016.  

Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a Single Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.”

The Single Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

1. Measure effectiveness of improvement strategies at the school; 
2. Seek input from school advisory committee; 
3. Reaffirm or revise school goals; 
4. Revise improvement strategies and expenditures; 
5. Recommend the approved Single Plan for Student Achievement to the governing board; and 
6. Monitor the implementation of the plan.

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Educational Services Department at the District Office. The 2016-17 SPSAs have been approved for implementation by each site's School Site Council.

The employment contract will be available prior to approval.

On May 24 and 25, the Board of Education conducted interviews for the District superintendent position and identified a finalist. The Board is now in the final phase of its superintendent interview process and contract discussions.  During the June 2 Closed Session the Board will conclude its consideration of employment, and pending a positive outcome, a contract will be made available to the public prior to approval. 

Receive a grant from the Davis School Arts Foundation. 

Davis School Arts Foundation (DSAF) President, Tara Diel along with Rebecca Breitbard, Vice President, and Julie Cuetera, Treasurer, will present a check to the Davis Joint Unified School District in the amount of $24,530.62. The funds represent the contribution made in partnership with the Davis Joint Unified School District to support the ongoing efforts at the school sites to enhance and encourage the arts in the schools. The district matches the DSAF donation with funding and in-kind services. The combined DSAF, in-kind services and DJUSD funding of $51,300 was distributed to school sites and staff members who were awarded grants for the Arts Vision, Brunelle Harmony, Hershberger Visual and Performing Arts, Secondary Harmony Choral, and Watermelon Gumball Grants. These grants supported various projects in numerous classrooms across our schools. A binder is available in Instructional Services for viewing the project evaluation for these grants. 

These funds go directly to support Arts Education in the Davis School District. 

Discuss final results and conclusions on polling and get Board direction on parcel tax terms, rate and duration. Review calendar of events, draft resolution and ballot text.

Currently, the DJUSD receives approximately $9.5 million dollars annually (roughly 12% of the annual budget) from local parcel taxes.  These parcel taxes allow the District to provide students a litany of services not fully covered through state funding alone. Our current measures sunset in June 2017. The Board has approved going forward with a continuing measure for the November 2016 General Election.  The Board must approve a tax resolution by June 30, 2016 to place a measure on the upcoming November ballot.

Under the recently adopted Local Control Funding Formula (LCFF), DJUSD continues to be an average funded district for CA even with the local parcel tax funding.  The Board and community have an interest in maintaining and improving programs to support student learning opportunities.

The future financial impact of DJUSD parcel taxes is approximately $9.5 million in program funding.  Costs include the expense of developing the ballot measure including the cost of outreach and legal services, and the election cost for the ballot measure.

Hear an update on the development of the Local Control Accountability Plan for 2016-2019.

Throughout the 2015-16 school year, DJUSD staff has engaged stakeholders in the development of the Local Control and Accountability Plan (LCAP).  This has included the LCAP Advisory; Instructional Services Advisory; District English Language Advisory Committee (DELAC); Superintendent's Classified Employees Advisory; Superintendent's Certificated Advisory; and a variety of community meetings and forums.  Information has also been gathered through surveys and email communications.

Staff has also worked closely with the Yolo County Office of Education for consultation on design and structure of our LCAP so that our plan most appropriately maximizes impact on student programs and efficiently utilizes district staff.  To that end, staff has consolidated actions and services where overlap was identified.  Changes to the LCAP are documented in each goal in the Annual Update section.

Based on feedback from the Board of Education at the May 5, 2016 and the May 19, 2016 meetings and discussion at Superintendent's Cabinet, proposals aligned with the requirements for supplemental funding have been included in the attached draft of the LCAP.

The LCAP will come back to the Board of Education for a Public Hearing on June 16, 2016 and for consideration for approval on June 29, 2016.

None at this time.

The updated State budget proposal has a slightly higher revenue projection for K-12 local district funding from the January proposal.

The Governor's budget continues to increase the proposed revenue to fund the Local Control Funding Formula (LCFF) and pay back mandated cost claims as one-time discretionary funds.

For 2016-2017, the proposed budget contains funding for LCFF growth that calculates to an additional $2.8m of ongoing new funding next year. It also includes $1.8m of one-time discretionary funds that will support our needs for the implementation of curriculum standards and technology as presented in the Second Interim budget.

- The District has developed a spending plan for next year that addresses the following needs:

• Employee compensation (2% negotiated salary schedule increases for 2016-2017)
• Required (State/Local) Expenditures
  • Restricted Maintenance
  • Step and Column Increases
  • State Pension Cost Increases (STRS and PERS employer rates)
  • Supplemental Student Programs (LCAP specific)
  • Class Size

The 2015-2016 fiscal year was a high point in annual growth for K-12 education budgets from Proposition 30 temporary State taxes, increased local Prop 13 property taxes and Proposition 98 restoration due to past reductions (maintenance factor).  These two factors going forward will significantly slow down the high revenue growth we have seen in past years.  The May Revision is built on the assumption that no new revenues are on the horizon and the extension of Proposition 30 would simply allow the state to eliminate deficit spending, but will not provide new monies for new programs. If a recession occurs and Proposition 30 is not extended, state revenues could drop below prior-year levels, and cuts to education could be on the table again.  Fiscal caution is advised.

Staff will provide a summary report of the Governor's May revise and possible impacts on DJUSD. 

Impacts of State Budget changes for the DJUSD budget for the 2016-2017 school year.  Possible funding increase of $2.8m in LCFF funding and a $1.8m in one-time discretionary funding payment.

Hold Public Hearing to receive comments regarding the 2016-2017 Measure C tax rate.

Approve the parcel tax rates for Measure C. 

As indicated in the Public Hearing, under the provisions of the resolution setting forth the specifications of the Measure C parcel tax, the Board of Education must conduct a public hearing and then approve the tax rate annually.  The public hearing was held on June 2, 2016 prior to the Board action.

The current projected revenue for the 2016-2017 fiscal year is approximately $6.4 million and does not include any rate changes.

The current parcel tax (Measure C) rates are $153.30 per unit for multi-dwelling units and $327.04 per parcel for all other parcels.

The Board of Education can approve the parcel tax (Measure C) rates up to $157.29 per unit for multi-dwelling units and $335.54 per parcel for all other parcels.

Possible increase in local parcel tax revenue of approximately $165,000.

Hold Public Hearing to receive comments regarding the 2016-2017 Measure E tax rate.

In November 2012, the District's voters approved an annual tax of $20.00 per dwelling unit for multi-dwelling parcels and $204.00 per parcel for all other parcels, to augment the financing for certain school programs.  The resolution authorizing the tax (copy attached) calls for a public hearing prior to the assessment of the tax each fiscal year.  

Due to a court decision, Resolution No. 24-14 was passed in August 2013 (copy attached) authorizing an annual tax of $204.00 per parcel of taxable real property.

The district has the authority to increase the rate in accordance with the Parcel Tax Measure’s adjustment for annual inflation based on the latest California Price Index figures.  Rates were not adjusted for annual inflation in the 2014-15 and the 2015-16 fiscal year.

The current rate can be increased by 2.6% to $209.30 per parcel of taxable real property.

Possible increase in local parcel tax revenue of approximately $80,000. 

Approve the parcel tax rate for Measure E.

As indicated in the Public Hearing, under the provisions of the resolution setting forth the specifications of the Measure E parcel tax, the Board of Education must conduct a public hearing and then approve the tax rate annually.  The public hearing was held on June 2, 2016 prior to the Board action.

The current projected revenue for the 2016-2017 fiscal year is approximately $3.1 million and does not include any rate change.

The current parcel tax (Measure E) rate is $204.00 per parcel of taxable real property.

The Board of Education can approve the parcel tax (Measure E) rate up to $209.30 per parcel of taxable real property.

Possible increase in local parcel tax revenue of approximately $80,000.

Under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 1 tax rate of $207.72.  The proposed rate when adjusted would amount to $217.33 per special tax unit. 

Approve the proposed adjustment of 4.63% to the current community Facilities District No. 1 tax rate which, when adjusted, will amount to $217.33 per special tax unit.

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 1 (CFD No. 1), the Board of Education is granted the authority to adjust the CFD No. 1 tax rate by a maximum of 4.63% per annum.  The proposed rate when adjusted would amount to $217.33 per special tax unit.  In accordance with the resolution establishing CFD No. 1, a public hearing has already been held to provide opportunity for public comments. 

Under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum.  The purpose of the hearing is to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6200 per square foot of space for residential property and $.0930 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6487 per square foot of assessable space for future residential property and $.0973 per square foot of chargeable covered and enclosed space for future commercial and industrial property. 

There is no impact to the General Fund.  Increased tax rate only impacts annexed developments that have not been built and assessed.  Revenue will support future facility costs.

Approve the proposed adjustment of 4.63% to the current Community Facilities District No. 2 tax rates which, when adjusted, will amount to $.6487 per square foot of assessable space for residential property and $.0973 per square foot of chargeable space for commercial and industrial property.

As indicated in the Public Hearing regarding the proposed adjustment, under the provisions of the resolution establishing Community Facilities District No. 2 (CFD No. 2), the Board of Education is granted the authority to adjust the CFD No. 2 tax rates by a maximum of 4.63% per annum.  The purpose of the hearing was to allow the public to comment on the proposed adjustment of 4.63% to the current CFD No. 2 tax rate of $.6200 per square foot of space for residential property and $.0930 per square foot of commercial property.  The proposed adjustment would increase the rates to $.6487 per square foot of assessable space for residential property and $.0973 per square foot of chargeable covered and enclosed space for commercial and industrial property. 

The next meeting of the Board of Education is scheduled for June 16, 2016. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on May 27, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.