Certificated Personnel Report No. 20-16 covers 1 Employment, 1 Conversion, 4 Leaves of Absence, 3 Resignations, 1 Partial Resignation, 2 Retirements, 8 Variable Services Agreements and possible addendum covering 3 Employments, 5 Resignations, 5 Retirements and 5 Variable Services Agreements.

Classified Personnel Report No. 20-16 covers 2 Employments, 2 FTE Increases, 4 Resignations, 1 Partial Resignation, 1 Retirement, 1 Variable Services Agreement and possible addendum covering 2 Resignations and 5 Variable Services Agreements.

At the Board's request, the Board Policy Subcommittee reviewed Board Bylaw 9323: Meeting Conduct and recommends  the following language be inserted in the Board's public agendas so as to promote a respectful environment for all public speakers and to conduct business in a timely manner.  Recommended addition appears in italics below.   

PUBLIC COMMENT 

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed. 

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve the recommendation for 9th grade Common Core State Standards Instructional Materials in English Language Arts. This item was previously presented to the Board on April 7, 2016.

Recommendation:  California Collections, Houghton Mifflin Harcourt, 2017

The suspension of the adoption of instructional materials has aged our collection. Knowing that the Board of Education desires the district instructional materials, as a whole, present a broad spectrum of knowledge and viewpoints; reflect society's diversity; enhance the use of multiple teaching strategies and technologies; are current; and reflect the Common Core Standards, staff has brought this item forward to inform the Board of the recommendation from the 9th grade teacher pilot team for a Common Core aligned curriculum. 

As described in Board Policy and Administrative Regulations, new instructional materials must be effective learning resources to help students achieve grade-level competency and meet criteria specified by law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study. 

The cost for these materials is $125,000 for 2016-17. Each purchase includes a 5% padding for changes in enrollment and lost/damaged materials. This will be paid out of the Lottery Instructional Materials budget, which is specifically designated for instructional materials. 

Approve Agreement for Special Testing and Inspection Services for Davis High School Parking Lot Improvements and North Davis Elementary School Portable Classrooms Projects.

Pursuant to Title 24, Part 1 of the California Code of Regulations, all construction activities on school buildings shall be monitored and inspected for conformance with Division of the State Architects Office (DSA) approved plans and specifications. Wallace Kuhl & Associates has submitted proposals for these projects to provide the required special testing and inspection services during construction to ensure compliance with the approved plans and specifications.  Staff has reviewed the proposals and found that they meet scope of work for the projects.  

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

This project will have no fiscal impact to the General Fund. The services outlined in the Agreement are based on a total fixed fee rate of $22,380 for both the Davis High School Parking Lot Improvements and North Davis Elementary Replacement Portable Classrooms.  The total estimated inspection services fee is not to exceed $30,000 and will be paid for by COP borrowing for restricted facilities funds specifically for these deferred maintenance projects. 

Accept the bid of Treehenge Construction Inc. for the site work and foundation specified in District’s Project No. 16-11 located at Marguerite Montgomery Elementary School and award the contract to Treehenge Construction Inc. in the amount of $192,533

A mandatory site walk was conducted on April 28, 2016 at 3:00 PM with a total of (4) four prospective bidders in attendance with a bid submittal deadline of May 11, 2016 at 2:00 PM.  The District received two bids at the bid opening and all the bid proposals were evaluated for conformance with the bid requirements.  After a review of all submitted bid proposals, it was determined that Treehenge Construction, Inc. was the lowest responsive and responsible bidder with a total bid price, including owner’s allowance of $192,533.   The next apparent low bidder was Pro-Builders with a bid proposal price of $299,000 including owner’s allowance.  The architect’s estimate for the project was $150,000.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Redevelopment Funds, for restricted growth needs specifically for this project scope of work. Total Project Approval value is $192,533 for Base bid plus owner’s allowance to Treehenge Construction, Inc.   

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines

ASBWorks.com

Aston Lakeland Village

Culligan 

Grand Legacy at the Park 

Teachers College of San Joaquin

University of California, Davis

Accept the gifts totaling $6,763.75 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $6,763.75 which have been received by the District since the April 21, 2016 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Receive a report on the work at  Davis Senior High School to close the achievement gap.

The Board of Education has prioritized closing the Achievement Gap in Davis.  This is the fourth in a series of presentations on the achievement gap. 

Davis Joint Unified School District provides a high quality educational program for its students.  Through a wide variety of programs, students have the opportunity to focus their individual interest and grow their talents.

Unfortunately, DJUSD also has an achievement gap which mirrors state and national trends. DJUSD's combined Strategic Plan and LCAP documents are our roadmap to meeting the district's mission and goal of closing the achievement gap. We strive to serve students identified as part of the achievement gap through the actions and services in these plans. 

This report will describe actions and services at Davis Senior High School with a particular focus on their Collaborative and Restorative Empowerment of  Students (CARES) Team, AVID, the Academic Center, Academic Coaching Empowering Success (ACES) and Math Lab.

As the DJUSD Board has prioritized closing the achievement gap in Davis, it is essential that all stakeholders understand our goals related to this priority as well as the strategies that we utilize to focus on this work so that all of our students graduate college and/or career ready.

Hear a report on the Sobrato Early Academic Language (SEAL) Program.

Over the course of the year, staff from Montgomery Elementary School visited Sobrato Early Academic Language (SEAL) demonstration sites and have met with program developers.  After extensive consideration, staff at both sites are convinced this model will serve their student population extremely well and help to close the achievement gap.

The Sobrato Early Academic Language Model is designed as a comprehensive model of intensive, enriched language and literacy education designed for English language learners, starting in preschool and continuing through third grade. It was designed by Dr. Laurie Olsen, a national expert in English language learner education. A national advisory group provided initial input, and continues to advise the project as the model evolves.

The Model is anchored by six research-based foundational components that infuse all aspects of teaching and learning throughout the school day:

• Alignment of preschool and the K-3 systems around a shared vision of powerful language development as the foundation for academic success – with support for transitions across systems and levels (including Summer Bridge programs).

• Simultaneous academic language and literacy (including bilingual options)

• Language-rich environments and instruction with an emphasis on expressive and complex oral language development and enriched vocabulary.

• Text-rich curriculum and environments that engage children with books and the printed word, and lead to the appreciation and love of reading and writing.

• Language development through academic thematic units based upon science and social studies standards.

• An affirming learning environment that brings together teachers and parents to support strong language and literacy development at home and at school.

The Model provides intensive professional development to preschool and elementary school teachers through workshop sessions, coaching, and collaborative reflection and planning. It also provides hands-on science workshops and field trips to build background knowledge related to the standards-based thematic units, sponsors artist residencies in the classrooms, and purchases high quality bilingual books and materials for the classrooms. Additionally, the Model supports parents in developing language and literacy of their children at home and in the classroom.

None at this time.  This will be incorporated into the Local Control Accountability Plan, particulary in the professional growth budget.  An estimated budget is included with this item.

Hear an update on the implementation of the Next Generation Science Standards.

On September 4, 2013, the State Board of Education (SBE) adopted the Next Generation Science Standards (NGSS) for California Public Schools, Kindergarten through Grade Twelve as required by Education Code 60605.85. The NGSS Appendices A-M were also adopted to assist teachers in the implementation of the new science standards and to aid in the development of the new science curriculum framework.

Over the course of the past two years, a group of about 15-20 elementary and secondary science teachers, representing all grades and all sites, has been meeting monthly, as well as two days last summer as part of the LCAP provision to provide professional development for Common Core and NGSS teachers.  Over these two years we have grappled with the Scientific and Engineering Practices, arrived at a recommendation for the integrated model for middle school, explored lesson design approaches, and considered challenges we are facing.

While after much discussion and debate, we recommended by consensus, that DJUSD adopt the integrated model for grades 6-8.  We stand by that recommendation, but are suggesting that 2016-17 continue to be considered a ‘pilot’ year.  We have just begin to implement the topic sequences at each grade level, trying new NGSS approaches, and actual integration, where we look for cohesion to tie things together at each grade level, will take longer to reach.  As a group, however, we are committed to this model as the one best meeting the learning needs of our students in Davis.

We have implemented the planned new NGSS lessons in grades 4-8, and plan to continue the implementation this year, to culminate in 2017-18.  Of course, this doesn’t mean that we have mastered the NGSS approach, and as we are writing lessons ourselves, some together, some individually, there is much that will grow.  But we have made strides this year to explore the practices associated with each disciplinary core idea and to pay attention to the performance expectations. 

During 2016-17, the focus will be on deepening our experience with the practices in our classrooms, analyzing and changing lessons we already have (from publishers and our own work) and collaboratively working to create lesson segment assessments that reflect the performance expectations, and mirror the work we see appearing on line in expectation of standardized assessments that will be out in a couple of years. 

Some NGSS-aligned materials are available online, and we continue to evaluate them and incorporate them as possible, but it will likely be another year before adopted materials are available.  We are hoping also to become pilot schools for some of those materials, at least at the middle school level. 

None at this time.  Funds to support this work are already allocated through professional development and the Local Control Accountability Plan for program coordination and facilitation.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on May 13, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.