Certificated Personnel Report 19-16 covers 2 Probationary Employments, 1 Conversion from Temporary to Probationary, 1 Leave of Absence, 3 Resignations, 2 Retirement, 3 Variable Services Agreements and possible addendum covering 9 Employments and 5 Variable Services Agreements.

Classified Personnel Report 19-16 covers 1 FTE Increase, 3 Resignations, 12 Variable Services Agreements, 1 Coaching Variable Services Agreement and possible addendum covering 5 Variable Services Agreements.

Receive information about our Health Courses in junior high school.

Recently, the AB 329 - California Healthy Youth Act, was passed into law.  This new law changed the requirements for Health Education courses in California public schools.

These sections of the EC address both comprehensive sexual health education and HIV/AIDS prevention education. The law requires that HIV/AIDS prevention education is taught once in middle school and once in high school, and states that if comprehensive sexual health education is taught, the local educational agency (LEA) must abide by all tenets of EC 51933. The LEA may not pick and choose topics.

"Comprehensive sexual health education" means education regarding human development and sexuality, including education on pregnancy, family planning, and sexually transmitted diseases (EC 51931).

"HIV/AIDS prevention education" means instruction on the nature of HIV/AIDS, methods of transmission, strategies to reduce the risk of human immunodeficiency virus (HIV) infection, and social and public health issues related to HIV/AIDS (EC 51931).

Abstinence shall be taught within the context of HIV/AIDS prevention education (EC 51934 (3), however, abstinence-only education is not permitted in California public schools.

This year, district health teachers and our climate coordinator reviewed our Health Course description and content delivery and found that our courses are already in compliance with the California Healthy Youth Act.

In an effort to continue to meet the needs of our students, health teachers are planning to establish a process during the 2016-17 school year to specifically review the inclusion and delivery of gender identity in our health courses.  This process will begin in the fall.  It will include staff, parents, and students and will result in an updated course description and instructional materials which will be presented to the Board of Education in spring 2017 for approval.  This will also provide an opportunity for on-going professional growth for our health teachers.

A current course syllabus is included for information.

None at this time.  Designated professional development funds will be accessed to support this work.

Approve the agreement for California Education Coalition for Health Care Reform.

The district is engaging with California Education Coalition for Health Care Reform to work collaboratively with DTA, CSEA and ALT/Confidential Employees to: 1) educate our bargaining groups and the district on current health care reforms; 2) analyze our current health benefits situation; and 3) determine if there are feasible alternatives for health benefits for DJUSD. 

This contract represents a $68,000 one-time expense for one year of service. 

Approve the agreement between Emics, Inc. dba Chalk Schools and DJUSD.

The district is engaging with Chalk Schools to create a digital forms management solution for DJUSD. This pilot will allow us to digitize and manage our most frequently used forms online. Staff believes this service will dramatically reduce the volume of paper used for many processes throughout the district, increase efficiency and efficacy of important procedures as well as reduce the burden of front line staff to manage the paper progressing through a variety of processes. 

This contract represents a $5,000 ongoing expense for one year of service, if the pilot is successful the district may consider an expansion of these services. Any changes to or expansion of this agreement would come forward in a future contract for ratification. 

On April 7, 2016, the Board of Education approved the purchase of classroom projectors and screens under a “Piggy-Back” agreement with Dell to standardize instructional platforms and ensuring access to technology for instructional services. The needed electrical facilities were not approved under this action and were solicited under a separate action.

A Notice Inviting Bids for the installation of electrical circuits in conjunction with the District’s IT projector project was published on March 20 and 27, 2016 with a bid submittal deadline of April 14, 2016 at 2:00 PM.  A total of (3) three prospective bidders attended the mandatory pre-bid conference conducted on March 29, 2016 at the Susan B. Anthony Building and a site walk at Davis High School on April 1, 2016. The District received one bid at the bid opening on April 14, 2016, submitted by K&B Electric, Inc. which was evaluated for conformance with the bid requirements.  After review, the proposal submitted by K&B Electric, Inc. was deemed responsive and responsible with a Base Bid price of $56,000 with a project contingency of $5,000.  The architect’s estimate for the project was $50,000.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2, c, item 1) to implement classroom standards for technology which this project will promote as well with supporting Common Core Instructional materials. Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Restricted Capital Facilities funds for restricted facilities funds specifically for this project scope of work. Total Project Approval value is $61,000 for Base bid price plus project contingency to K&B Electric, Inc.   

On April 10 and 17 the District advertised notice inviting bids for the work associated with site work and foundations for four new relocatable classrooms (American Modular System’s Gen7’s) for North Davis Elementary School.  The scope of work included but is not limited to: site grading, site electrical, new concrete foundations and final system connections.  The project was advertised with a base bid plus three (3) add alternates:  demolition of Building H, new fire water line, and replacement of existing fire access road. 

A mandatory site walk was conducted on April 18, 2016 at 3:00 PM with a total of (7) seven prospective bidders in attendance with a bid submittal deadline.  The District received four bids at the bid opening on April 27, 2016, with the all four bid proposals evaluated for conformance with the bid requirements.  Due to the bid add alternates, the identity of the bidders were not revealed during the final bid evaluation and analysis performed by HMC Architects and the District’s Maintenance Manager. After this review, it was determined that bidder “A” was the lowest responsive and responsible bidder for the base bid and add alternates 1-3 with a total bid price, including owners allowance was $504,232. The next apparent low bidder for base bid plus add alternates (1-3) was bidder “C” with a total bid price of $574,000.  The identity of bidder “A” was revealed to be Abide Builders, Inc. and deemed the apparent low bidders with a base bid price of $391,532 which included a project contingency of $50,000.  Their total combined add alternate bid price (1-3) of $107,900 was also the lowest among all four bidders. The next low bidder “C” was revealed to be Tri-Net Construction with a base bid price of $436,000 which included a project contingency of $50,000. The architect’s estimate for the project was $425,000.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation. 

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total project approval value is $504,232 for base bid plus project contingency and includes add alternates 1-3 to Abide Builders, Inc.   

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines 

AVID Center

Caltronics Business Systems

Google, Inc.

Kathryn Wyffels and Regina Rosenzweig 

Michael's Transportation

Robla School District

United Way California Capital Region

Victor Community Support Services, Inc.

Washington Unified School District

Hear an update on instructional materials recommendations at the secondary level. This item will come back to the Board of Education, on Consent, for approval at a future meeting. 

Staff regularly brings instructional materials updates to the Board of Education for consideration. The following changes are being recommended by staff:

Literature

• Wuthering Heights to supplement material for British Literature & AP Comp Lit
• Persepolis: The Story of Childhood to replace Animal Farm for World Studies/English 10
• Freakonomics to supplement material for Economics: Principles and Practices for Political Studies/English 12

Textbooks

• Descubre 3, Vista, 2017 to replace Revista, Vista, for Spanish Elementary-Intermediate Transition, P
  

The cost of these materials would be approximately $7215. 

Hear an update on the development of the Local Control Accountability Plan for 2016-2019.

Throughout the 2015-16 school year, DJUSD staff has engaged stakeholders in the development of the Local Control and Accountability Plan (LCAP).  This has included the LCAP Advisory; Instructional Services Advisory; District English Language Advisory Committee (DELAC); Superintendent's Classified Employees Advisory; Superintendent's Certificated Advisory; and a variety of community meetings and forums.  Information has also been gathered through surveys and email communications.

Staff has also worked closely with the Yolo County Office of Education for consultation on design and structure of our LCAP so that our plan is most appropriately maximize impact on student programs and efficiently utilize district staff.  To that end, staff has consolidated actions and services where overlap was identified.

Finally, staff has received a number of proposals from district employees and community members to focus support on student achievement.  These proposals have been prioritized by the LCAP Advisory and the Administrative Leadership Team and vetted through Superintendent's Cabinet.  These proposals are provided at this time as an informational piece for the Board of Education.  Formal recommendations from the Superintendent will come to the Board of Education at the first meeting in June.

LCAP information is available on our LCAP Webpage at http://www.djusd.net/cms/page_view?d=x&piid=&vpid=1390734543156 

None at this time.

Discuss potential parcel tax programs including additional programs to support student learning opportunities.

Currently, the DJUSD receives approximately $9.5 million dollars annually (roughly 12% of the annual budget) from local parcel taxes.  These parcel taxes allow the District to provide students a litany of services not fully covered through state funding alone.

Receive a report on the work at  Harper Junior High School to close the achievement gap.

The Board of Education has prioritized closing the Achievement Gap in Davis.

This is the third in a series of presentations on the achievement gap.  Future presentations will include actions and services at the senior high school level.

Davis Joint Unified School District provides a high quality educational program for its students.  Through a wide variety of programs, students have the opportunity to focus their individual interest and grow their talents.

Unfortunately, DJUSD also has an achievement gap which mirrors state and national trends. DJUSD's combined Strategic Plan and LCAP documents are our roadmap to meeting the district's mission and goal of closing the achievement gap. We strive to serve students identified as part of the achievement gap through the actions and services in these plans. 

This report will describe actions and services at the junior high school level with a particular focus on AVID and Bridge at Frances Ellen Watkins Harper Junior High School.

As the DJUSD Board has prioritized closing the achievement gap in Davis, it is essential that all stakeholders understand our goals related to this priority as well as the strategies that we utilize to focus on this work so that all of our students graduate college and/or career ready.

Approve the "Declaration of Need" for Fully Qualified Educators in the event we need teachers to provide services in areas indicated on the form.

The California Code of Regulations, Title 5, requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators." If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year.  

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2016-2017. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas.  

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In a high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on April 29, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.