Approve Certificated Personnel Report No. 13-16 which covers 1 Employment - Temporary, 1 Employment Probationary, 1 Conversion from Temporary to Probationary Status, 3 Leave of Absence, 3 Retirement, 7 Resignation and 4 Variable Services Agreements. An addendum may include up to 5 Employments, 5 Resignations and 10 Variable Services Agreement.

Approve Classified Personnel Report No. 13-17 which covers 10 Employments, 1  FTE Increase, 1 Promotion, 1 Reclassification, 1 Retirement, 4 Resignation and 13 Variable Services Agreements. Addendum may include up to 15 additional Variable Services Agreements and 1 reclassification.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

Adopt the Notice of Exemption for the repairs to student parking lot and tennis court project for Davis High School.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

The District’s proposed repairs to the Student Parking Lot and Tennis Courts at Davis High School is determined to fall into the “Categorically Exempted” (Class 1, Section 15301(c) - PRC 21084) category as defined in the California Environmental Quality Act.  The proposed project will repair failed areas of vehicle parking stalls and movement areas for student parking as well with full replacement of five tennis courts on existing school property.  Project also incorporates minor sidewalk improvements to comply with Americans with Disability Act of 1990 regulations.

The work associated with the New Visitor Bleachers Project at Davis High School is needed to complete the final phase of the Davis High School athletic stadium.  The project also corrects emergency lighting and power back-up system by installing a newer technology for battery charging.  

A Notice Inviting Bids for the project was published on February 24 and 28, 2016, for base bid with a bid submittal deadline of March 16, 2016 at 2:00 PM.  A total of (3) three prospective bidders attended the non-mandatory pre-bid walk through on March 3, 2016. The District received only two bid envelops at the bid opening on March 3, 2016. One prospective bidder, Sturdi-Steel Inc. wrote a letter stating that due to the time constraints and unknown DSA review period, they withdrew participation.  The other bidder, Southern Bleacher Company, Inc., did provide a bid proposal which was evaluated for conformance with the bid requirements.  After a review of their proposal, it was determined the bid submitted by Southern Bleacher Company, Inc. was deemed the apparent low bid with a Base Bid price of $432,515 plus a project contingency of $30,000 for a total price of $462,515.  The total bid was above the architect’s estimate of $300,000 for this project.

After discussions with District’s leadership and other industry advisors, the likelihood of a re-bid for the project for construction to occur “off-peak” (after the summer rush) could result in bid savings of $100,000 so it was determined that rejecting all bids and re-advertising the project was in the District’s best interest. Other minor adjustments in design would be included in the re-bid effort to further reduce the overall project cost.

It is recommended that the Board of Education reject all bids and authorize staff to re-bid the project. 

The rejection of all bids and re-bidding of this project will have no fiscal impact to the General Fund. All actions relating to this project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

The work associated with performing critical repairs to the Davis High School Student Parking Lot and Tennis Courts (5 courts) include but is not limited to, removal of asphalt surfaces, drainage curbing, fencing and reconfiguring traffic flow patterns, new sidewalk sections, landscaping additions (trees),  and ADA compliant access way for pedestrians to north tennis courts. This project will resolve long noted failures in the parking lot and substantially improve vehicle circulation and Tennis Court functions.

On October 1, 2015, staff prepared an overview of completed Deferred Maintenance Projects and outlined projects for the 2015/16 calendar year. A Notice Inviting Bids for the project was published on February 17 and 21, 2016 for base bid plus add alternates with a bid submittal deadline of March 17, 2016 at 2:00 PM.  A total of (10) ten prospective bidders attended the mandatory pre-bid walk through held on February 24, 2016. The District received five bids at the bid opening on February 24, 2016, with all proposals evaluated for conformance with the bid requirements.  After a review of all proposals, and evaluations made on the additive alternates using the “Blind Bid Format”, it was determined that the bid submitted by Abide Builders, Inc. was deemed the apparent low bid. Abide Builder’s Base Bid price plus both bid add alternates of $548,931 with a project contingency of $50,000 for a total project value of $598,931.  The Engineer’s estimate for this project was $620K, with a total project budget of $1.5M.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total project approval value is $598,931 for base bid price,  alternates No. 1 & 2 and project contingency.   

Approve Facilities Use Agreement with the Davis Kids Klub (DKK) for after-school programs at designated elementary school sites.

The current Davis Kids Klub (DKK) after-school locations are Birch Lane Elementary, Korematsu Elementary, Montgomery Elementary, North Davis Elementary,  Patwin Elementary, Pioneer Elementary and Willett Elementary. 

DKK will also use a designated school site for summer camp use during the months of June, July and August when school is not in session.

DKK offers low cost/sliding scale fees and scholarships for low-income families and students referred by school principals. The DKK program operates under a licensure waiver from the State Department of Health and Human Services.

DKK shall pay to DJUSD, $1600 per school site per month during school months and $3,200 per school site designated for summer use (mid-June through mid-August).

The contractual fees reflect a 6% increase from the previous contract.

Approve Resolution No. 49-16, Statement of Work for projector project to install LCD projection systems in every instructional space and library in DJUSD.

Per the DJUSD Strategic Plan Goal 2c, every District instructional space and library will have a new and properly functioning projection system, implementing a minimal district standard. 

New common core instruction and adopted materials encourage digital instruction at all levels, requiring the installation of such projection systems. 

After multiple careful inventories and assessments at each site, this project will involve installation of projectors, HDMI capacity and screens in many rooms, as well as projector and screen only replacements where appropriate. 

The cost for this project, including projectors, accessories, labor and installation is $424,000, reflecting a $16,000 savings if the equipment is purchased by April 15, 2016. 

This total does not include the cost of electrical services, which will be going out to bid with an anticipated cost in the range of $25,000 -$50,000.  

This project will be funded by Restricted Capital Facilities Funds.  There will be no impact to the general fund.  

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

A Grand Affair

All West Coachlines

Courtyard by Marriott Old Pasadena

PSAV

University of the Pacific

Receive an update on activities and services at the elementary level to support students in the achievement gap.

The Board of Education has prioritized closing the Achievement Gap in Davis.

This is the second in a series of presentations on the achievement gap.  Future presentations will include actions and services at the junior and senior high school levels.

Davis Joint Unified School District provides a high quality educational program for its students.  Through a wide variety of programs, students have the opportunity to focus their individual interest and grow their talents.

Unfortunately, DJUSD also has an achievement gap which mirrors state and national trends. DJUSD's combined Strategic Plan and LCAP documents are our roadmap to meeting the district's mission and goal of closing the achievement gap. We strive to serve students identified as part of the achievement gap through the actions and services in these plans. 

This report will describe actions and services at the elementary level, including academic conferences, climate activities, and social emotional supports.

As the DJUSD Board has prioritized closing the achievement gap in Davis, it is essential that all stakeholders understand our goals related to this priority as well as the strategies that we utilize to focus on this work so that all of our students graduate college and/or career ready.

None at this time.

Receive an update from district staff regarding the Youth Truth climate assessment, results, as well as current and future actions goals.

In support of the DJUSD Strategic Plan Strategy 3 and LCAP Goal 6 the district implemented two district-wide climate assessments this past year (California Healthy Kids Survey (CHKS) and Youth Truth (YT). Since the surveys were administered, results received and analyzed and are being shared with the school communities. In addition the school leaders are developing and implementing site specific responses to the data. This presentation is designed to give the Board and community a high level view of the Youth Truth survey content, results and process timeline.  

There is no financial impact for this item.

Receive an enrollment update from staff regarding DJUSD 2016-17 Elementary and Secondary Enrollment.

The Davis Joint Unified School is currently working to determine the prospective enrollment process for the 2016-17.  Based on the latest enrollment information, staff will provide the Board and community a 2016-17 enrollment update. These preliminary numbers reflect students rolling up from one grade to the next and do not reflect new transitional kindergarten/kindergarten enrollment, overflow placements, intra-district or new inter-district requests.   

Statewide spring testing starts in Davis Joint Unified School District on Tuesday, April 19.  Most testing will be completed by May 20 with some sites completing make-up testing as late as June 3, 2016.

DJUSD students, like students throughout California, will be participating in Spring Testing.  Students in grades 3 – 8 and grade 11 will take English Language Arts and Mathematics.  These tests include two components: computer adaptive tests and performance tasks.  These technology based assessments include a variety of settings to provide appropriate accommodations for some special education students, English Learners, and other students who require changes in the testing setting to access the items.  Some special Education students with more significant needs will take the California Alternative Assessment.  English Learner Specialists, Special Education Teachers, Counselors, and Classroom Teachers have been responsible for adjusting the testing setting to meet our students’ needs.

Students in fifth, eighth, and tenth grade will take the California Standards Test (CST) in science.  This is a paper and pencil test.

Instructional Technology personnel have been reviewing bandwidth needs and device requirements to ensure a smooth rollout of the administration of the tests.  This is the second year DJUSD students have participated in this online assessment.  Many additional Chromebooks and carts will be available for the testing process this year.  Students will be testing in computer labs and classrooms throughout the district.

The best preparation for these tests is rigorous instruction aligned with California Common Core Standards.  Teachers and students will also participate in practice and training tests to familiarize themselves with the utilities embedded in the tests and the variety of test items.

Results of these tests will be sent to families during the summer.  Scores will be used to identify students’ strengths and areas of needed growth.  These results will also be used to evaluate district programs.

Letters providing a brief overview of these tests were mailed recently from both the Instructional Services Office and each site.  More information about these assessments is available on the DJUSD Website Spring Testing page at http://www.djusd.net/springtesting.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on April 1, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.