Regular Meeting
Davis Joint USD
April 07, 2016 7:00PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/Actions.Confidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (1 case) Confidential agenda item.
II.d. Conference with Labor Negotiator, Madhavi Sunder, Regarding Unrepresented Employee: Superintendent
This item has been agendized to allow the Board to begin discussions about the employment contract for a new superintendent. 
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Alan Fernandes will lead those attending the meeting in a patriotic observance.

III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:
In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 
VI.a. Certificated Personnel Report No. 17-16
Recommended Motion:

Approve Certificated Personnel Report No. 13-16 which covers 1 Employment - Temporary, 1 Employment Probationary, 1 Conversion from Temporary to Probationary Status, 3 Leave of Absence, 3 Retirement, 7 Resignation and 4 Variable Services Agreements. An addendum may include up to 5 Employments, 5 Resignations and 10 Variable Services Agreement.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Certificated Personnel Report 17-16
VI.b. Classified Personnel Report No. 17-16
Recommended Motion:

Approve Classified Personnel Report No. 13-17 which covers 10 Employments, 1  FTE Increase, 1 Promotion, 1 Reclassification, 1 Retirement, 4 Resignation and 13 Variable Services Agreements. Addendum may include up to 15 additional Variable Services Agreements and 1 reclassification.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report 17-16
Classified Personnel Report No. 17-16 - Addendum A
VI.c. Approval of MinutesWas edited within 72 hours of the Meeting
Recommended Motion:
Approve the minutes of March 3, 2016.
Minutes - March 3, 2016
VI.d. Quarterly Report on Williams Uniform Complaints
Recommended Motion:
Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarter report is attached.  This form reflects only the required reporting elements.

Quarterly Report- Williams Uniform Complaints
VI.e. Adoption of Notice of Exemption for Repairs to Student Parking Lot and Tennis Courts at Davis Senior High School
Recommended Motion:

Adopt the Notice of Exemption for the repairs to student parking lot and tennis court project for Davis High School.


The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

The District’s proposed repairs to the Student Parking Lot and Tennis Courts at Davis High School is determined to fall into the “Categorically Exempted” (Class 1, Section 15301(c) - PRC 21084) category as defined in the California Environmental Quality Act.  The proposed project will repair failed areas of vehicle parking stalls and movement areas for student parking as well with full replacement of five tennis courts on existing school property.  Project also incorporates minor sidewalk improvements to comply with Americans with Disability Act of 1990 regulations.

Financial Impact:
No specific financial impact, part of the project approval process required by State regulations.
1. Notice of Exemption Declaration, Repair Student Parking Lot & Tennis Courts Project, Davis High School
2. Attachment - Proposed Limits of Work (Parking Lot & Tennis Courts)
VI.f. Reject all Bids and Authorize Staff to Re-bid New Visitor Bleachers Project at Davis High School
Recommended Motion:
Reject all bids received for the New Visitor Bleachers Project specified in District’s Project No. 15-11A located at Davis High School and authorize staff to re-bid project.

The work associated with the New Visitor Bleachers Project at Davis High School is needed to complete the final phase of the Davis High School athletic stadium.  The project also corrects emergency lighting and power back-up system by installing a newer technology for battery charging.  

A Notice Inviting Bids for the project was published on February 24 and 28, 2016, for base bid with a bid submittal deadline of March 16, 2016 at 2:00 PM.  A total of (3) three prospective bidders attended the non-mandatory pre-bid walk through on March 3, 2016. The District received only two bid envelops at the bid opening on March 3, 2016. One prospective bidder, Sturdi-Steel Inc. wrote a letter stating that due to the time constraints and unknown DSA review period, they withdrew participation.  The other bidder, Southern Bleacher Company, Inc., did provide a bid proposal which was evaluated for conformance with the bid requirements.  After a review of their proposal, it was determined the bid submitted by Southern Bleacher Company, Inc. was deemed the apparent low bid with a Base Bid price of $432,515 plus a project contingency of $30,000 for a total price of $462,515.  The total bid was above the architect’s estimate of $300,000 for this project.

After discussions with District’s leadership and other industry advisors, the likelihood of a re-bid for the project for construction to occur “off-peak” (after the summer rush) could result in bid savings of $100,000 so it was determined that rejecting all bids and re-advertising the project was in the District’s best interest. Other minor adjustments in design would be included in the re-bid effort to further reduce the overall project cost.

It is recommended that the Board of Education reject all bids and authorize staff to re-bid the project. 

Financial Impact:

The rejection of all bids and re-bidding of this project will have no fiscal impact to the General Fund. All actions relating to this project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work.

1. Bid Summary
2. Bid Form from Southern Bleacher Company, Inc.
3. Written Correspondence from Sturdi-Steel
VI.g. Acceptance of Bid and Approve Awarding the Contract for Accept Bid and Award Contract for Davis High School Student Parking Lot and Tennis Court Repair Project (PN 15-08)
Recommended Motion:
Accept the bid of Abide Builders, Inc., for the Student Parking Lot and Tennis Court repair work specified in District’s Project No. 15-08 located at Davis High School and award the contract to Abide Builders, Inc. in the amount of $598,931.

The work associated with performing critical repairs to the Davis High School Student Parking Lot and Tennis Courts (5 courts) include but is not limited to, removal of asphalt surfaces, drainage curbing, fencing and reconfiguring traffic flow patterns, new sidewalk sections, landscaping additions (trees),  and ADA compliant access way for pedestrians to north tennis courts. This project will resolve long noted failures in the parking lot and substantially improve vehicle circulation and Tennis Court functions.

On October 1, 2015, staff prepared an overview of completed Deferred Maintenance Projects and outlined projects for the 2015/16 calendar year. A Notice Inviting Bids for the project was published on February 17 and 21, 2016 for base bid plus add alternates with a bid submittal deadline of March 17, 2016 at 2:00 PM.  A total of (10) ten prospective bidders attended the mandatory pre-bid walk through held on February 24, 2016. The District received five bids at the bid opening on February 24, 2016, with all proposals evaluated for conformance with the bid requirements.  After a review of all proposals, and evaluations made on the additive alternates using the “Blind Bid Format”, it was determined that the bid submitted by Abide Builders, Inc. was deemed the apparent low bid. Abide Builder’s Base Bid price plus both bid add alternates of $548,931 with a project contingency of $50,000 for a total project value of $598,931.  The Engineer’s estimate for this project was $620K, with a total project budget of $1.5M.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

Financial Impact:

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope of work. Total project approval value is $598,931 for base bid price,  alternates No. 1 & 2 and project contingency.   

1. Bid Summary
2. District’s Award Agreement form
3. Bid Form from Abide Builders Incorporated
4. L&M Civil Site Plan Drawing
VI.h. Approval of Facilities Use Agreement with the Davis Kids Klub for After-School Programs at Elementary School Sites
Recommended Motion:

Approve Facilities Use Agreement with the Davis Kids Klub (DKK) for after-school programs at designated elementary school sites.


The current Davis Kids Klub (DKK) after-school locations are Birch Lane Elementary, Korematsu Elementary, Montgomery Elementary, North Davis Elementary,  Patwin Elementary, Pioneer Elementary and Willett Elementary. 

DKK will also use a designated school site for summer camp use during the months of June, July and August when school is not in session.

DKK offers low cost/sliding scale fees and scholarships for low-income families and students referred by school principals. The DKK program operates under a licensure waiver from the State Department of Health and Human Services.

Financial Impact:

DKK shall pay to DJUSD, $1600 per school site per month during school months and $3,200 per school site designated for summer use (mid-June through mid-August).

The contractual fees reflect a 6% increase from the previous contract.

Davis Kids Klub Facilities Use Agreement
VI.i. Approval of Resolution No. 49-16: Procurement of Projectors and Associated Installation Services at District School Sites
Recommended Motion:

Approve Resolution No. 49-16, Statement of Work for projector project to install LCD projection systems in every instructional space and library in DJUSD.


Per the DJUSD Strategic Plan Goal 2c, every District instructional space and library will have a new and properly functioning projection system, implementing a minimal district standard. 

New common core instruction and adopted materials encourage digital instruction at all levels, requiring the installation of such projection systems. 

After multiple careful inventories and assessments at each site, this project will involve installation of projectors, HDMI capacity and screens in many rooms, as well as projector and screen only replacements where appropriate. 

Financial Impact:

The cost for this project, including projectors, accessories, labor and installation is $424,000, reflecting a $16,000 savings if the equipment is purchased by April 15, 2016. 

This total does not include the cost of electrical services, which will be going out to bid with an anticipated cost in the range of $25,000 -$50,000.  

This project will be funded by Restricted Capital Facilities Funds.  There will be no impact to the general fund.  

a. Resolution 49-16
b. Dell Piggyback Pricing - Appendix 1
c. Dell Projector Statement of Work (SOW) - Appendix 2
d. Birch Lane Elementary Quote
e. César Chávez Elementary Quote
f. Korematsu Elementary Quote
g. Montgomery Elementary Quote
h. North Davis Elementary Quote
i. Patwin Elementary Quote
j. Pioneer Elementary Quote
k. Willett Elementary Quote
l. Emerson Jr. High Quote
m. Harper Jr. High Quote
n. Holmes Jr. High Quote
o. Davis Sr. High Quote
p. DaVinci Charter Academy Quote
q. King High Quote
r. Adult School Quote
s. DSIS Quote
VI.j. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.


Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

A Grand Affair

All West Coachlines

Courtyard by Marriott Old Pasadena


University of the Pacific

Financial Impact:
All items are accounted for in department/program approved budget plans. The cost of each item is posted in the attachments.

a. A Grand Affair
b. All West Coachlines
c. Courtyard by Marriott Old Pasadena
e. University of the Pacific
VII.a. Strategies to Close the Achievement Gap at the Elementary LevelWas edited within 72 hours of the Meeting
Recommended Motion:

Receive an update on activities and services at the elementary level to support students in the achievement gap.


The Board of Education has prioritized closing the Achievement Gap in Davis.

This is the second in a series of presentations on the achievement gap.  Future presentations will include actions and services at the junior and senior high school levels.

Davis Joint Unified School District provides a high quality educational program for its students.  Through a wide variety of programs, students have the opportunity to focus their individual interest and grow their talents.

Unfortunately, DJUSD also has an achievement gap which mirrors state and national trends. DJUSD's combined Strategic Plan and LCAP documents are our roadmap to meeting the district's mission and goal of closing the achievement gap. We strive to serve students identified as part of the achievement gap through the actions and services in these plans. 

This report will describe actions and services at the elementary level, including academic conferences, climate activities, and social emotional supports.

As the DJUSD Board has prioritized closing the achievement gap in Davis, it is essential that all stakeholders understand our goals related to this priority as well as the strategies that we utilize to focus on this work so that all of our students graduate college and/or career ready.

Financial Impact:

None at this time.

1. 3rd Grade ELA Assessment
2. English Learner Foster Youth Count
3. 2015-2016 CALPADS Poverty Rates by Site
4. MME TWBI Brochure
Achievement Gap Presentation
VII.b. Climate Update
Recommended Motion:

Receive an update from district staff regarding the Youth Truth climate assessment, results, as well as current and future actions goals.


In support of the DJUSD Strategic Plan Strategy 3 and LCAP Goal 6 the district implemented two district-wide climate assessments this past year (California Healthy Kids Survey (CHKS) and Youth Truth (YT). Since the surveys were administered, results received and analyzed and are being shared with the school communities. In addition the school leaders are developing and implementing site specific responses to the data. This presentation is designed to give the Board and community a high level view of the Youth Truth survey content, results and process timeline.  

Financial Impact:

There is no financial impact for this item.

Youth Truth Climate Update
VII.c. Enrollment and Staffing Update for the 2016-17 School Year
Recommended Motion:

Receive an enrollment update from staff regarding DJUSD 2016-17 Elementary and Secondary Enrollment.


The Davis Joint Unified School is currently working to determine the prospective enrollment process for the 2016-17.  Based on the latest enrollment information, staff will provide the Board and community a 2016-17 enrollment update. These preliminary numbers reflect students rolling up from one grade to the next and do not reflect new transitional kindergarten/kindergarten enrollment, overflow placements, intra-district or new inter-district requests.   

Enrollment Update 2016-17
VII.d. Instructional Materials Report on 9th Grade English Language Arts
Recommended Motion:
Hear an update regarding the adoption recommendation for 9th Grade  Common Core State Standards Instructional Materials in English Language Arts.  This item will come back to the Board of Education on May 5, 2016 for approval.

Due to the statewide economic crisis, Assembly Bill X4 2 (Chapter 2, Statutes of 2009-10 Fourth Extraordinary Session) signed on July 28, 2009, suspended the process and procedures for adopting instructional materials until the 2013-14 school year. Senate Bill 70 (Chapter 7 of the Statutes of 2011) extended that suspension until the 2015-16 school year. 

The suspension of the adoption of instructional materials has aged our collection. Knowing that the Board of Education desires the district instructional materials, as a whole, present a broad spectrum of knowledge and viewpoints; reflect society's diversity; enhance the use of multiple teaching strategies and technologies; are current; and reflect the Common Core Standards, staff has brought this item forward to inform the Board of the recommendation from the 9th grade teacher pilot team for a Common Core aligned curriculum. 

As described in Board Policy and Administrative Regulations, new instructional materials must be effective learning resources to help students achieve grade-level competency and meet criteria specified by law. Textbooks, technology-based materials, and other educational materials shall be aligned with academic content standards and the district's curriculum to ensure that they effectively support the district's adopted courses of study.

Financial Impact:
$125,000 for 2016-17 instructional materials.   Each purchase includes a 5% padding for changes in enrollment and lost/damaged materials. This will be paid out of the Lottery Instructional Materials budget which is specifically designated for instructional materials.

2016-17 Proposed Instructional Materials Expenditures
Instructional Materials Update Presentation
VII.e. Spring Testing Update
Recommended Motion:
Hear a presentation about upcoming Spring Testing.

Statewide spring testing starts in Davis Joint Unified School District on Tuesday, April 19.  Most testing will be completed by May 20 with some sites completing make-up testing as late as June 3, 2016.

DJUSD students, like students throughout California, will be participating in Spring Testing.  Students in grades 3 – 8 and grade 11 will take English Language Arts and Mathematics.  These tests include two components: computer adaptive tests and performance tasks.  These technology based assessments include a variety of settings to provide appropriate accommodations for some special education students, English Learners, and other students who require changes in the testing setting to access the items.  Some special Education students with more significant needs will take the California Alternative Assessment.  English Learner Specialists, Special Education Teachers, Counselors, and Classroom Teachers have been responsible for adjusting the testing setting to meet our students’ needs.

Students in fifth, eighth, and tenth grade will take the California Standards Test (CST) in science.  This is a paper and pencil test.

Instructional Technology personnel have been reviewing bandwidth needs and device requirements to ensure a smooth rollout of the administration of the tests.  This is the second year DJUSD students have participated in this online assessment.  Many additional Chromebooks and carts will be available for the testing process this year.  Students will be testing in computer labs and classrooms throughout the district.

The best preparation for these tests is rigorous instruction aligned with California Common Core Standards.  Teachers and students will also participate in practice and training tests to familiarize themselves with the utilities embedded in the tests and the variety of test items.

Results of these tests will be sent to families during the summer.  Scores will be used to identify students’ strengths and areas of needed growth.  These results will also be used to evaluate district programs.

Letters providing a brief overview of these tests were mailed recently from both the Instructional Services Office and each site.  More information about these assessments is available on the DJUSD Website Spring Testing page at

Financial Impact:
No fiscal impact at this time.
1. Spring Testing 2016 FAQs
2. EAP Juniors
Spring Testing 2016 Presentation
Quick Summary / Abstract:
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for April 21, 2016. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on April 1, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at


The resubmit was successful.