The Board will conduct its annual organization meeting per Board Policy 9100. The Board will confirm the appointment of the president. Board members will be elected to the following positions: Vice President/Clerk, Yolo County School Boards Association representative; and Legislative Liaison. Other actions to be taken include appointing the Superintendent as secretary to the Board. 

The Board shall also develop a schedule of regular meetings (first and third Thursday of each month). 

At the December 17, 2015 meeting, the new Board President may appoint members to serve on subcommittees such as City/District 2x2, County/District 2x2, Budget and Fiscal, Board Policy, Facilities/Real Estate Asset, Superintendent's Evaluation, Parcel Tax Subcommittee, Legal subcommittee, or other necessary subcommittees.  The President may also appoint Board members to serve as liaisons from the Board to individual school sites, CSEA, DTA, UCD, Davis Schools Foundation, Davis Schools Arts Foundation, Davis Blue and White Foundation, Davis Farm to Fork, and the District Technology Committee and Local Control and Accountability Plan Committee.

Approve Certificated Personnel Report No. 09-16 which covers 1.5 FTE Employment, 21 Variable Services Agreements and 2 Leaves of Absence.

Classified Personnel Report No. 10-16 covers 2 Employments, 3 FTE Increases, 4 Resignations, and 3 Variable Services Agreements.

Accept the Northern California STREAM Career Pathways Consortium Grant for $150,000 in Year 1 and anticipated $150,000 in Year 2.

The Northern California STREAM Pathways Consortium (NCSPC) was submitted as part of the second round of California Career Pathways Trust Grant funding. Sutter County Office of Education will serve as the fiscal agent for the four-county region serving Colusa, Sutter, Yolo, and Yuba counties. The proposal brings together school districts, county offices of education, postsecondary institutions, workforce investment boards, community agencies, and business farmers throughout our four-county region.

Yolo County Office of Education (YCOE) will serve as a lead partner with Sutter County Office of Education. YCOE in partnership with Sacramento City College and Woodland Community College will target the following industry sectors: Agriculture and Natural Resources, Information Technology, Hospitality, Tourism and Recreation, and Public Services. School districts throughout our region have selected various pathways to build, enhance, or expand within the four industry sectors.

Some of the key activities of the grant will include building sustainability 9-14 career pathways with work based learning opportunities embedded throughout; building awareness, engagement, and outreach activities for elementary and middle school students and parents; and developing professional development opportunities linked to industry certifications, core academics and career technical education integration, and use and development of evaluation tools for career pathways. NCSPC will work with the business community to coordinate opportunities for teachers to engage in externship opportunities in various careers, develop internship sites for students to further develop their content skills through hands-on learning, and provide assistance in the development of curriculum and assessments aligned with industry standards that will further prepare students for careers. Community Colleges will work on developing dual enrollment opportunities for high school students and engagement in certificate or degree pathways offered at the local campuses.

Davis Senior High School Teacher Alex Hess comes to us with a career technical education background and has been designated to help develop our CTE pathways across the district through a VSA that was approved by the Board of Education earlier this year.  The CTE teachers and administration at DSHS have identified two qualifying pathways (animal science and culinary) to pursue since there is a separate agriculture grant that could fund Agriculture Mechanics and Agri-science at the site.

The goals of the Pathways Grant are to fund a complete pathway for both animal science and culinary sciences. While both pathways are already established and students are interested in these two pathways, maintaining strong enrollment, clear pathways from the junior high schools and our ability to coordinate these programs without a designated point person has been difficult.

Both pathways are highly desirable from DSHS and district secondary students who may not only be pursuing a four year degree but may also be pursuing certificate programs or associate degrees after graduation. We have garnered support already from a wide variety of sources, including UC Davis, Sacramento City College, and Woodland Community College.  A number of additional groups, including The Woolgrower's Association, are stepping in to offer work-based learning that our students so need.  The DSHS team fulfilled the grant application requirements and submitted it at the end of January. 

The CTE team is reaching out to business/community partners in culinary arts, because that is where they need the most support. Their initial contacts have been with the Davis Co-op and the UCD MU; of course they are open to other leads. The CTE team is actively seeking commitments from culinary partners to provide short term or long term internships, and provide advisory services.

The attached MOU provides our agreements with agencies for the Year 1 of funding.  Year 2 will be guided by a similar MOU.  Years 3 and 4 are only sustainability years.

A full text of the grant application is available through Instructional Services Department.

Grant award of approximately $150,000 in Year 1 and Year 2.

Accept the Central Region Agricultural Education Career Pathways Consortium, California Career Pathways Trust Grant for $168,202.

The Central Region Agricultural Education Career Pathway consortium, under the fiscal agency of Galt Joint Union High School District, is the recipient of a California Career Pathways Trust grant of $15,000,000 to improve, expand and initiate Agricultural Mechanics, Agriscience and Ornamental Horticulture career pathways. The CRAECP Consortium consists of twenty-three high school districts which include thirty-six high schools; three community colleges; and three universities: Bret Harte Union High School District, Calaveras Unified School District, Ceres Unified School District, Davis Joint Unified School District, Esparto Unified School District, Folsom Cordova Unified School District, Galt Joint Union High School District, Gustine Unified School District, Hilmar Unified School District, Hughson Unified School District, Le Grand Union High School District, Lodi Unified School District, Los Banos Unified School District, Mariposa County Unified School District, Merced Union High School District, Modesto City Schools, Oakdale Joint Unified School District, Patterson Unified School District, Tracy Unified School District, Turlock Unified School District, Waterford Unified School District, Winters Joint Unified School District, Woodland Joint Unified School District; Los Rios Community College District (Cosumnes River College), Merced Community College District (Merced College), Yosemite Community College District (Modesto Junior College); California Polytechnic State University, San Luis Obispo, California State University, Fresno, and University of California, Davis.  This regional partnership is one of 40 consortia across California that comprise the second round recipients of grants provided through the California Career Pathways Trust (CCPT) program. This is the largest program of its kind in the nation. The program is providing nearly $500 million in career tech grants over two rounds of grants.

The focus of the CRAECP consortium grant is to blend academic and agricultural career technical education, connect employers with schools, and train students for jobs in high-demand fields associated with Agricultural Mechanics, Agriscience and Ornamental Horticulture.

The CRAECP consortium award focuses on three distinct agricultural industry sectors at both the secondary and postsecondary levels. In the instruction and training of Agricultural Mechanics, Agriscience and Ornamental Horticulture the community colleges will partner with high school agriculture programs and local agriculture industry in the development and implementation of high school courses, career technical education (CTE) pathway programs, community college certificates and degrees, and industry-based certifications that support careers in those sectors. Additionally Career Pathways programs connect education to business through work-based learning that allows students to explore and experience real jobs under the mentorship of professionals in these industries. Work-based learning provides students with valuable opportunities to learn what is involved in various careers, what kinds of skills are needed to be successful, and whether they want to pursue a similar job as a career.

The program builds on the state’s Career Readiness Initiative. Under the State Superintendent of Public Instruction leadership, the California Department of Education (CDE) administers the program. The department worked with the California Community Colleges Chancellor's Office and the California Workforce Investment

Grant award of $168,202 from July 1, 2015 through June 30, 2018.

Board Members Tom Adams and Madhavi Sunder were unable to attend the November 19, 2015 board meeting due to requirements of their employment.

As permitted by Ed Code, current Board Bylaw 9250 allows for exceptions to reductions of a Board member's stipend due to any reasons provided by law, including hardship.  Board Bylaw 9250 defines hardship to include  "requirements of a Board member's employment."

This item has been agendized to allow the Board to nominate Trustee Susan Lovenburg as a candidate for the CSBA Delegate Assembly, Yolo County Region 6A, includes Davis, Esparto, Washington, Winters and Woodland school districts and the Yolo County Office of Education.   The CSBA Delegate Assembly is made up of approximately 270+ delegates who are elected by local board members in 21 geographic regions throughout California. The Delegate Assembly drives the CSBA priorities on policy related matters.  The election will be held beginning in February through March 2016. 

Approve the expenditure plans of the $672,652 Educator Effectiveness Funds for Davis Joint Unified School District and $50,009 for DaVinci Charter Academy.  These plans were presented to the Board of Education on November 19, 2015 in a public hearing. Staff is requesting that the Board approve the following recommended allocations to meet the District's Educator Effectiveness implementation needs: 

1. Implementation of the four (4) staff professional development days as planned and approved from the Adoption Budget.

The above allocation to include in-direct costs.

The California Department of Education has allocated approximately $700k as part of the final State budget in categorical restricted dollars to Davis Joint Unified School District and DaVinci Charter Academy for Educator Effectiveness.  The State budget for this program was funded by reducing the Governor’s proposed budget for one-time discretionary funds and moving them to this new restricted program.  These funds and the use for staff professional development has already been approved and allocated in the DJUSD/Da Vinci Adoption Budgets based upon the Governor’s May Revise Budget assumptions.

This process is to formally adopt our prior approved plan according to the new State budget guidelines as follows:

As a condition of receiving Educator Effectiveness funds, a school district, county office of education, charter school, or state special school is required to: 

1. Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board of the school district or county board of education, or governing body of the charter school, before its adoption in a subsequent public meeting. (DJUSD Public Hearing on November 19, 2015; Adoption on December 17, 2015)     

2. On or before July 1, 2018, report detailed expenditure information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, or paraprofessional educators that received professional development.

Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators.  Funds can be expended for any of the following purposes:

1. Beginning teacher and administrator support and mentoring, including, but not limited to, programs that support the new teachers and administrators ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing pursuant to Section 44259 of the Education Code.

2. Professional development, coaching, and support services for teachers who have been identified as needing improvement or additional support by local educational agencies.

3. Professional development for teachers and administrators that is aligned to the state content standards adopted pursuant to Sections 51226, 60605, 60605.1, 60605.2, 60605.3, 60605.08, 60605.11, 60605.85, as that section read on June 30, 2014, and 60811.3, as that section read on June 30, 2013, of the Education Code.

4. To promote educator quality and effectiveness, including, but not limited to, training on mentoring and coaching certificated staff and training certificated staff to support effective teaching and learning.
 

There is no fiscal impact to the total budget.  This plan transfers expenditures for certificated staff development days from an unrestricted resource to a restricted categorical resource.

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school connected organization.  The School-Connected Form is attached for review and approval.

The Board of Education gratefully accepts donations totaling $3,096, which have been received by the District since the October 1, 2015 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from October 1, 2015 to October 31, 2015 and November 1, 2015 to November 30, 2015.

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget. 

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from October 1, 2015 to October 31, 2015 and November 1, 2015 to November 30, 2015.

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget. 

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines - Davis Sr. High Track Meets

All West Coachlines - Davis Sr. High DeYoung Museum 

All West Coachlines - DaVinci Charter Academy Grad Night

All West Coachlines - Holmes Jr. High

Caltronics Business Systems - (5 contracts:  DaVinci, DSIS, DSIS, Harper  and Personnel Services)

Embassy Suites Hotel

Glide Ranch

Leonard Purdy

Lifetouch Photography - Davis Sr. High

Lifetouch Photography - DSIS

Lifetouch Photography - Pioneer Elementary

Marin County Office of Education's Walker Creek Outdoor School - North Davis

Michael's Transportation Service, Inc. - Montgomery

Music Festivals and Tours

Quest Technology Management Statement of Work

Payment Processing, Inc. - Student Store

Payment Processing, Inc. - Webstore

The Regents of the University of California

Approve the agreement for Architectural, Civil, and Electrical Engineering Services with HMC Architects (HMC) for the North Davis Elementary School Classroom Replacement Project.

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Deferred Maintenance and Facilities Projects have been completed and new projects are being planned for the 2015/2016 calendar year. On October 1, 2015, staff presented a draft 2015/16 Deferred Maintenance work plan which identified ongoing tier II level projects, of these projects the needs at North Davis Elementary School was discussed.

At North Davis Elementary School, four classrooms (Bldgs. H & G – circa 1987) have been identified as buildings that are beyond repair. These portable classroom buildings were originally manufactured in 1987 and installed onsite under DSA application Nos. 48607 & 51278.  Due to the extensive damage to the floors and wall areas, repairing these buildings to a useful state is cost prohibited.  On December 17, 2015, the Governing Board approved Resolution No. 38-16 to purchase replacement portable buildings replacing these damaged units in kind.  Replacement of these buildings will require Division of the State Architect review and approval. HMC Architects has the historic knowledge of the replacement buildings (AMS – Gen 7) and can provide design services that will enable the District to restore these critical facilities with new 21^st Century Classroom Buildings for the staff and students this summer.

This agreement with HMC Architects, one of our district approved architect firms, will provide the required engineering and planning services to deliver a comprehensive design that will ensure that these replacement classroom facilities will meet the approval of the State Architects Office.

This project will have no fiscal impact on the General Fund.  The services outlined in the Agreement are based on the estimated design service time to complete the project scope. The fixed fee shall be computed based on a fixed fee of $107,000.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these types of projects. Overall Deferred Maintenance Budget for this project is $1.3M.

Adopt the Notice of Exemption for the Relocatable Classroom Replacement Project for North Davis Elementary School.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

The District’s proposed relocatable classroom replacement project is determined to fall into the “Categorically Exempted” (Class 2, Section 15302, PRC 21083) category as defined in the California Environmental Quality Act.  The proposed project replaces existing classrooms in kind with new facilities that do not increase the overall square foot area of classroom space but incorporates minor site access and systems improvements to comply with new state regulations.

Approve Amendment No. 1 to the Architectural, Civil, and Electrical Engineering Services Agreement between the Davis Joint Unified School District and HMC Architects (HMC) for the Holmes Jr. HS Restroom Building Replacement Project

On May 21, 2015, the Board of Education approved an agreement with HMC Architects for design services relating for the replacement of the existing the restroom building complex (Bldg. N) for a fixed fee of $29,800.

The District has elected to increase the architect’s scope of services for this project to include the conversion of the current Eastside bicycle parking area into a “staff only” vehicle parking area to relieve parking congestion in and around the school site. The bicycle parking will be relocated further into the campus allowing for efficient use of available open areas.  Work will include topographic survey, new commercial drive approach subject, striping and two new trees. The City of Davis has reviewed the design and will issue a roadway encroachment permit.  This effort will add 22 new staff parking spaces, which includes one staff ADA stall. The new staff parking design criteria has been reviewed and approved by both the Division of the State Architect and City of Davis Public Works departments.

It is recommended that the Board of Education approve the amendment to the agreement as presented.

This project will have no fiscal impact on the General Fund.  The cost of services outlined in Amendment No.1 for $12,230 are to be funded and paid for by the COP borrowing for restricted facilities funds specifically for these types of projects under the deferred maintenance program.

Approve Amendment No. 2 to the Architectural, Civil, and Electrical Engineering Services Agreement with HMC Architects (HMC) for the Cesar Chavez Portable Classroom Replacement Project.

On December 18, 2014, the Board of Education approved an agreement with HMC Architects for the Architectural, Civil, and Electrical Engineering Services for the Cesar Chavez Portable Classroom Replacement Project for $141,760.  On June 25, 2015, the Board of Education approved Amendment No. 1 with HMC Architects for additional architectural design services totaling $43,054. 

The purpose of Amendment 2 is to revise the architect’s compensation based on the increased scope of work required for the project.  These additional design services are to address deficiencies to existing staff restroom facilities and roof overhang obstructions that do not meet the Americans with Disabilities (ADA) originally approved by DSA in 2000 but not completed.

It is recommended that the Board of Education approve amendment No. 2 to the Agreement as presented.

The approval of Amendment 2 for $11,770 will not have a fiscal impact on the General Fund, and will be funded through COPs borrowing. 

Approve the Project Cost Increase and Notice of Completion for the Renovations of the Valley Oak Campus Multipurpose Building, Campus wide Reroofing and Painting Project

On May 7, 2015, the Board approved Resolution No. 42-15 authorizing the execution and delivery of a Site Lease, Sublease Agreement, Construction Services Agreement, and other acts relating to the Renovations of the Valley Oak Campus Multipurpose Building and Campus wide Reroofing and Painting Project with Landmark Construction.  The Guaranteed Maximum Sum amount based on the approved plans and specifications was in the amount of $1,201,533 which included $45,510 in project contingency and $82,965 in various project allowances.  The project scope included, but not limited to; Multipurpose Bldg. interior improvements, site work,  demolition of existing roofing materials, preparation for new roofing for all site bldgs. and re-painting of the same at the Valley Oak Campus as depicted in the design package,  DSA Application No. 02-114136 prepared by HMC Architects.  Landmark Construction has completed their contractual responsibilities, including punch list and project close-out documents for the project in accordance with Division of the State Architects closeout requirements. During site activities, numerous differing site conditions were discovered beyond what had been anticipated by the design team or contractor.  These included asbestos pipe lagging beneath the floor slab, lead paint on exterior fascia board and re-routing of existing underfloor water lines.

It is recommended that the Board of Education approve the increase in project cost(s) and Notice of Completion for the Renovations of the Valley Oak Campus Multipurpose Building, Campus wide Reroofing and Painting Project. 

This project was fully funded through the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to differing site conditions and other non-identified scope of work, the total cost for this project will increase by $35,158.67 above the original project award value.  These additional scope items will cause the final cost of this project to be $1,236,692.04.  The additional funding will come from the Deferred Maintenance Program contingency fund set aside for these purposes. 

Approve the Notice of Completion for the Relocatable Classroom Replacement and Various Re-roofing Project at Holmes Jr. High School. 

On May 21, 2015, the Board approved Resolution No. 45-15 authorizing the execution and delivery of a Site Lease, Sublease Agreement, Construction Services Agreement, and other acts relating to the Relocatable Classroom Replacement and Various Re-roofing Project at Holmes Jr. High School with Landmark Construction.  The Guaranteed Maximum Sum amount based on the approved plans and specifications was in the amount of $2,571,648 which includes $175,000 in project contingency and $49,496 in various project allowances.  The project scope included, but not limited to, demolition of six existing classrooms, site and utility work, the installation of six new energy efficient buildings (Project Frog), interior finishes and the re-roofing of seven relocatable classroom buildings as depicted in the design package,  DSA Application No. 02-114123 prepared by HMC Architects .  Landmark Construction has completed their contractual responsibilities, including punch list and project close-out documents for the project in accordance with Division of the State Architects closeout requirements. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for the Relocatable Classroom Replacement and Various Re-roofing Project at Holmes Jr. High School.

This project was fully funded through the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to efficiencies and other value engineering changes, the total cost for this project will decrease by $106,789.46 making the final GMP for this project $2,464,858.31.  The excess funding will revert back into the Deferred Maintenance Program contingency fund for use on other approved projects. 

Approve the Notice of Completion for the Relocatable Classroom Replacement and Various Re-roofing/Painting Projects at Cesar Chavez Elementary School. 

On May 21, 2015, the Board approved Resolution No. 46-15 authorizing the execution and delivery of a Site Lease, Sublease Agreement, Construction Services Agreement, and other acts relating to the Relocatable Classroom Replacement and Various Re-roofing/Painting Project at Cesar Chavez Elementary School with Landmark Construction.  The Guaranteed Maximum Sum amount based on the approved plans and specifications was in the amount of $3,396,916 which includes $210,000 in project contingency and $85,856 in various project allowances.  The project scope included, but not limited to, demolition of six existing classrooms, site and utility work, the installation of six new energy efficient buildings (Project Frog), interior finishes and the re-roofing and painting of all campus buildings as depicted in the design package,  DSA Application No. 02-114122 prepared by HMC Architects .  Landmark Construction has completed their contractual responsibilities, including punch list and project close-out documents for the project in accordance with Division of the State Architects closeout requirements. Staff believes it is appropriate to approve the Notice of Completion at this time.

 It is recommended that the Board of Education approve the Notice of Completion for the Relocatable Classroom Replacement and Various Re-roofing/Painting Project at Cesar Chavez Elementary School.

This project was fully funded through the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these re-roofing projects.  Due to efficiencies and other value engineering changes, the total cost for this project will decrease by $96,595.23 making the final GMP for this project $3,300,320.63.  The excess funding will revert back into the Deferred Maintenance Program contingency fund for use on other approved projects. 

Approval of Agreement for Architectural, Civil and Electrical Engineering Services with Synthesis Partners, Inc., for Korematsu and Montgomery Elementary Schools – Exterior Wall Plaster Repair/Replacement.

On May 1, 2014, the Board approved a financial plan via COP borrowing addressing many deferred maintenance projects throughout the District. On October 1, 2015, staff presented a draft 2015/16 Deferred Maintenance work plan which identified on-going tier II level projects.  In March of 2015 during of site tour, the exterior stucco surfaces at both Korematsu and Montgomery Elementary schools showed signs of excessive cracking.  At some locations, the bond between the exterior brick veneer had failed causing the veneer to delaminate from the exterior wall surfaces.

Staff consulted with forensic specialist from the Wall and Ceiling Bureau (WCB) who provided their expert opinion of the root cause of these failures.  The various repair recommendations range from crack sealing and re-painting to full stucco removal.  Staff has received a design services proposal from Synthesis Partners Inc. to assist in establishing a biddable design document with specific criteria for these two sites.  Synthesis Partners Inc., is a firm that is well versed in developing design criteria and will be working with WCB to ensure the necessary stucco repairs are performed to industry standards.

 The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

The execution of this agreement for general Architectural, Civil and Electrical Engineering Services to Synthesis Partners, Inc. for Korematsu and Montgomery Elementary Schools – Exterior Wall Plaster Repair/Replacement. Services include design and the preparations of bidding documents will have no fiscal impact on the General Fund.  Funding for the total project will be through deferred maintenance program and paid for by the COP’s borrowing for restricted facilities funds specifically for these projects. Original Deferred Maintenance Budget for these activities is $1.6M. 

Approval and Award of CMAS Contract (No. 4-10-78-0057A) for Replacement Play Structure at Birch Lane Elementary School to Landscape Structures, Inc. c/o Ross Recreation Equipment in the amount of  $93,179.81.

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Deferred Maintenance and Facilities Project have been identified. This project was presented and approved by the Board on June 21, 2014, as a part of the District Wide Deferred Maintenance Program.

Ross Recreational has completed the design and layout for a play structure replacement for Birch Lane Elementary School’s upper grades that provides contemporary equipment design elements which promotes upper body fitness and safety.  These newer play elements will replace components that have been susceptible to student injuries and obsolete for safety and ADA compliance.  This project scope began as a fall protection replacement effort but after reviewing costs associated with these repairs, it was apparent that a full apparatus replacement was more prudent for student safety and use.  A CMAS quote was solicited for this purpose.

California Multiple Award Schedules, CMAS, is used to review and solicit quotes from contractors for like products and installation.  CMAS offers a wide variety of commodity and play structures and services at prices, which have been assessed to be fair, reasonable and competitive.  The use of these contracts is available to California Sate and Local Government agencies.  Without having to go to bid, an agency may request a copy of the CMAS contract from the contractor of choice; select the products and services to be ordered; and, send the purchase order directly to the contractor.

The play apparatus replacement for Birch Lane ES is within the Deferred Maintenance Program approved budget amount as approved by the Board of Education.  Staff recommends the Board of Education approve the quote from Ross Recreational Inc., in the amount of $93,179.81 for play apparatus replacement at Birch Lane Elementary School. 

This project will have no fiscal impact on the General Fund.  The costs outlined in the Award are based on the approved CMAS bid items approved by the State of California to complete the project scope. Other related scope items for demolition and fall protection media will be issued via other vendor agreements to achieve a full and compliant play area.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these types of projects. Overall Deferred Maintenance Budget for this project is $120,000.

Approve Resolution No. 38-16 Authorizing the Purchase of Four (4) Relocatable Classroom Buildings from (“Gen 7”) American Modular Systems, Inc., Under a Piggyback Contract Pursuant to Public Contract Code Section 20118 for North Davis Elementary School.

On May 1, 2014, the Board approved a financial plan via COP borrowing addressing many deferred maintenance projects throughout the District.  On November 19, 2015, the Board of Education received a presentation regarding one of these deferred maintenance projects, replacement of four (4) relocatable classrooms at North Davis Elementary School that have exceeded their useful service life.

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, the replacement of these four (4) classrooms at North Davis Elementary School are deemed essential to delivering adequate learning spaces for student success.  Staff has identified that the “Gen 7” Building, built by American Modular Systems, Inc. (AMS) provides for the best possible learning environment that promotes energy conservation, sustainable construction components and is most cost efficient of the three evaluated.

AMS’s “Gen 7” Building has been tested and evaluated to have achieved USGBC’s LEED Gold on various projects (measuring 40% above current Title 24 requirements), received the Governor’s Environmental & Economic Leadership Award in 2011 and has been named a partner for 2015 by California High Performance School for Gen7 Pre-Fab Program which promotes sustainability, conservation, and economic stewardship. A listing of other accomplishments can be found at http://www.gen7schools.com/press/. The plans and specifications for the portable Gen 7 classrooms have been approved by the Division of the State Architect on June 26, 2015 (Application No. PC-02-113938).

Because of a desired expeditious schedule, it is in the District’s best interest to purchase and install the relocatable classrooms under a piggyback contract pursuant to Public Contract Code Section 20118.  The District has identified AMS  through a bid (High Performance Facilities Contract) procured and authorized by the Biggs Unified School District on December 13, 2011 and extended through December 30, 2015.  District staff has received an acceptable price proposal from AMS for the four (4) 32’ x 30’ Gen 7 type classroom buildings for the North Davis Elementary School Classroom Replacement Project including all the necessary interior and exterior finishes and other misc. components for a total cost of $792,920. 

Associated site work costs and soft costs are estimated to be $400,000 to be issued at a later date via Open Bid process in early Spring 2016.

Legal counsel has reviewed and approved all pertinent procurement documentation.

The purchase and installation of the four (4) Gen 7 portable classrooms constructed by AMS will have no fiscal impact on the General Fund. Estimated total project costs of $1.3M including associated site work and soft costs will be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for these types of project.

Approve the First Interim Financial Report for the fiscal year 2015-16.

The governing board of school districts is required to certify, on the First Interim, that the district is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the district's probable cash within the County Treasury and the district’s unrestricted fund balances that will be available for meeting obligations.

With the current economic recovery and the increase in State revenue, the District’s funding is on an upward trend.  It is projected that K-12 education will continue to be funded above COLA through the new Local Control Funding Formula (LCFF). This new funding methodology is targeted to State education goals and expectations for improvements in student achievement and other factors with a focus on underserved students (low socio-economics, English Language Learners).  Districts are required to prepare and submit a formal educational plan (Local Control Accountability Plan) as part of the budget adoption process.

The district’s current “positive” budget certification is based upon maintaining our existing level of programming and staff costs and maintaining adequate fund balance reserves. The District will continue to implement the plan to use anticipated increases in State LCFF revenue to address deficit spending while being able to meet the future needs and costs of the district for student programs including employee compensation.

In January, the Governor will release the proposed State budget for 2016-2017 and any recommendations for changing the current State budget for 2015-2016. The budget specifics are unknown, however the outlook for increases in local school district finances remains positive due to the State’s budget priorities as revenues continue to grow. There are many competing priorities for increased State funding including the new “Local Control Funding formula," funding a State budget reserve and funding for COLA and growth across other State programs.

Planning for these potential increases and the local accountability plan will proceed through February and into June of next year.  The next budget submission will be the Second Interim in March 2016. 

 (The First Interim document will be available Monday, December 14.)

Receive a staff update on the status of the later start project and approve the staff recommendation for continued action and timeline on this project.

Recommendations and Timeline

After gathering input from and meetings with secondary school site staffs and administrators, stakeholder groups and the schedule subcommittee, staff recommends the following course of action and timeline:

1. District staff will continue to promote the education of parents, students, staff and the community regarding the importance of sleep for teens and the factors that affect the quality and duration of teenage sleep.
2. In order to allow senior and junior high schools to have independent and age appropriate schedules, the district will work to disconnect Junior High School to High School co-enrollment and create opportunities for Junior High School to Junior High School co-enrollment. This will ensure the viability of the world language program, now made possible through co-enrollment at the High School. This change will occur no later than the 2017-18 school year.
3. Junior High School (JHS) start times will be adjusted to start school at or about 8:30 AM and retain the 7 period format. Start times may be staggered to accommodate for JHS to JHS co-enrollment.  This change will occur no later than the 2017-18 school year.
4. The senior high school campuses (DVHS and DSHS) will spend the next 14 months working to start senior high schools at or about 8:30 AM and ending at or about 3:30 PM. Senior high school schedules will account for co-enrollment between senior high school campuses. This change will occur for the 2017-18 school year, providing senior high staffs the time and opportunity to explore schedule format options, engage stakeholders and participate in relevant professional development as necessary.
5. Elementary principals, staff and parents will be consulted to determine if elementary times would need to be adjusted to allow for a later secondary start time.

Sites could begin to implement components of any of these recommendations sooner than 2017-18 in order to ease the transition.

Why Start Secondary School Later?

There is an abundance of compelling research that supports the delaying of school start times. Key findings include, but are not limited to:

• Teens biologically change in such a way that they cannot fall asleep as early as they did when they were younger, but they continue to need more sleep than adults.
• Scientific studies suggest that teens need 8.5-9.5 hours of sleep per night, but get an average of 7.6 hours of sleep per night. (A recent DSHS student survey revealed that 69% of students receive fewer than 8 hours of sleep per night.)
• Inadequate sleep negatively impacts important brain functions essential to learning processes, including consolidation and retention of information learned during the day, working memory, and performance of abstract and complex tasks involving higher brain function.
• Insufficient sleep in teens is associated with higher rates of obesity and depression, lower levels of motivation and attentiveness, and increased rates of traffic accidents.
• When schools move start times later, research shows that teens do get more sleep and do not simply stay up later, as is often predicted.
• When schools move start times later, research also shows that teen drivers are involved in fewer automobile crashes.

Process

Since February 2015, under the leadership of the Superintendent and the Board of Education, a committee was formed  for the purposes of recommending an implementation plan that would adjust the start times for all DJUSD junior and senior high schools at or about 8:30 am. This recommendation also aligns with the American Association of Pediatrics (AAP) recommendation to delay secondary school start times. In April 2015 the Board of Education received and accepted the staff recommendations to:

• increase awareness about the importance of teen sleep,
• explore a change in secondary schedule format,
• explore the causes, consequences, and possible remedies for academic pressure,
• prioritize competing Interests and
• measure any intervention results.

Since that time DJUSD staff have been working with invested community members on these five areas of exploration through three subcommittees: 1) Awareness, 2) Scheduling, and 3) Measurement.

The Awareness subcommittee has created a Facebook awareness campaign, contributed to the various later start web site resources and worked to secure speakers on this topic (ex. Dr. Czeisler’s forum in November and Deborah Burnett at the Parent Engagement Event in January)

The Measurement subcommittee has created a survey designed for all secondary students which is adapted from several University of Minnesota studies on school start times to measure the baseline and effect of any of our treatments.

The scheduling sub-committee has explored the following areas:

• Disconnecting JHS/SHS co-enrollment and the creation of JHS/JHS co-enrollment
• Adjusting JHS start times (at or about 8:30 AM) with no format change
• Limiting the number of Advance Placement and/or Honors courses a student may take per term
• Increasing parent, student, community and staff education around teen sleep
• Policy applications which would result in fewer students on secondary campuses earlier in the morning.
• Schedule format changes at the senior high schools
• Schedule format changes at the junior high schools
• Earlier elementary start times
• Homework policy enforcement and/or revision
• Grade level configuration

Recommendations and Timeline

After gathering input from and meetings with secondary school site staffs and administrators, stakeholder groups and the schedule subcommittee; staff recommends the following course of action and timeline: 

1. District staff will continue to promote the education of parents, students, staff and the community regarding the importance of sleep for teens and the factors that affect the quality and duration of teenage sleep.
2. In order to allow senior and junior high schools to have independent and age appropriate schedules, the district will work to disconnect Junior High School to High School co-enrollment and create opportunities for Junior High School to Junior High School co-enrollment. This will ensure the viability of the world language program, now made possible through co-enrollment at the High School. This change will occur no later than the 2017-18 school year.
3. Junior High School (JHS) start times will be adjusted to start school at or about 8:30 AM and retain the 7 period format. Start times may be staggered to accommodate for JHS to JHS co-enrollment.  This change will occur no later than the 2017-18 school year.
4. The senior high school campuses (DVHS and DSHS) will spend the next 14 months working to start senior high schools at or about 8:30 AM and ending at or about 3:30 PM. Senior high school schedules will account for co-enrollment between senior high school campuses. This change will occur for the 2017-18 school year, providing senior high staffs the time and opportunity to explore schedule format options, engage stakeholders and participate in relevant professional development as necessary.
5. Elementary principals, staff and parents will be consulted to determine if Elementary times would need to be adjusted to allow for a later secondary start time.

Sites could begin to implement components of any of these recommendations sooner than 2017-18 in order to ease the transition.

The district remains committed to receiving input from the later start subcommittees, teachers, staff, parents and students on this important issue.

DJUSD has created a website (http://www.djusd.net/laterstart) to educate staff, students, parents and community members about the impact of sleep on student learning and to gather valued input. You can also follow the later start conversation on the DJUSD Facebook Page (http://www.facebook.com/DavisJointUnifiedSchoolDistrict) #DJUSDlaterstart

Depending on the details of implementation the potential financial impact for implementation of this change would be $30K-$100K in one time expenditures.

Hear a presentation on the implementation and actions of the Local Control Accountability Plan Goal 7 - Increase parent engagement through effective two-way communication to communicate with families about school programs and student progress, foster involvement of families at school, and support academic learning at home, thereby including families as knowledgeable participants in school decisions.

A variety of actions and services in Davis Joint Unified School District are focused on providing support and services to engage families and help them support student learning.  Such activities include Math Nights; Parent Engagement Nights, School Governance Workshops and Parent Broadcasts.  Surveys, LCAP Community Forums and Advisories also provide opportunities for engagement and two-way communication.

Receive the Davis Joint Unified School District Proposal and make it available to the public for public comment at a future board meeting and approve the request to hold a public hearing during a future Board meeting. 

The Davis Joint Unified School District proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

The California School Employees Association #572 proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

Receive the Davis Joint Unified School District Proposal and make it available to the public for public comment at a future Board meeting and hold a public hearing during a future Board meeting. 

The Davis Joint Unified School DIstrict Proposal is presented to make it available to the public so they can comment on it at a future public hearing.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.