Certificated Personnel Report No. 09-16 covers 1 FTE Increase, 47 Variable Services Agreements and possible addendum covering 2 Resignations and 5 Variable Services Agreements.

Classified Personnel Report No. 09-16 covers 1 Employment, 2 FTE Increases, 1 Resignation, 24 Variable Services Agreements, 5 Coaching Variable Services Agreements and possible addendum covering 12 Employments and 15 Variable Services Agreements.

In April of 2003, the District developed an administrative position of Budget Analyst (ALT Schedule) to support the budget development processes of the District. 

The Fiscal Services Department currently has 7 classified accounting technicians and the Budget Analyst to support the financial accounting processes and transactions of the District.  Under the current organization structure, all of these positions report to the Director of Fiscal Services.  In addition, the Director is also responsible for budget development, financial reporting and site/department budget management support.

The current Budget Analyst position is now open from a resignation.  The proposed Supervisor of Accounting and Budget will replace that position as a department reorganization. This change will move the daily supervision of accounting processes from the Director to the proposed Supervisor so the Director can focus on higher level budget development and site/department management support. The Supervisor position will take leadership of the financial reporting processes and will be a support for the budget development process.

This change will better balance the fiscal oversight responsibilities of the District to improve support for the official financial reporting process, budget development and support and daily supervision for the fiscal staff.

*Job description will be made available prior to the Board Meeting on November 19, 2015.

There is no financial impact to the General Fund or any other fund for this position.  This position will have the same ALT salary schedule compensation as the current Budget Analyst position.

• Receive information on PG&E’s Proposition 39 School Energy Efficiency Program (SEE)

• Approve Proposition 39 School Energy Efficiency Program Bonus Agreement between Davis Joint Unified School District and CLEAResult Consulting  Inc.. The agreement will allow them to provide professional services support in creating Energy Benchmarking, Audit Review, Energy Expenditure Plans for Emerson/Da Vinci Charter Academy’s Junior High School, under CA Proposition 39 Program (California Clean Energy Jobs Act – 2012).

As previously reported, the California Clean Energy Jobs Act – 2012 was passed by the voters (Proposition 39) to change the corporate income tax code and allocations to support Energy Conservation and promote Job creation throughout the State.  In consultation with our utility provider (PG&E), a recommendation to assist the District in preparing the required Energy Expenditure Plan was presented utilizing PG&E’s School Energy Efficiency Program (SEE).  This program provides matching funds to cover the costs associated with the Energy Expenditure Plan allowing our Prop 39 dollars to go further towards the proposed energy efficiency project.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Upon approval of the Energy Conservation Measures by the District and approval by the CEC of the submitted Energy Expenditure Plan, all costs associated with this work will be via the Proposition 39 – CA Clean Energy Jobs Act.  No General Fund dollars are expected to be used to complete this effort and therefore this recommendation will not have any fiscal impact on the General Fund.  

Approve the geotechnical engineering services agreement to complete a four (4) relocatable classrooms building replacement project at North Davis Elementary School.  

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Deferred Maintenance and Facilities Projects have been completed and new projects are being planned for the 2015/2016 calendar year.  One of these Tier II projects, replacement of four (4) existing relocatable classrooms at North Davis Elementary School, requires a current geotechnical report for building foundation design.  The Geological Report is necessary pursuant to Education Code 17212 & School Facilities Planning Division for approval by CA Geotechnical Services Division (CGS) & the Division of State Architects Office.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for this project scope. The services outlined in the Agreement are based on a not to exceed fee of $4,950 which will provide: underground utility location services, Yolo County drilling permit, geotechnical investigation & report and preparing a final geological report for review and approval of CGS.

Approve the resolution authorizing temporary interfund transfers of special or restricted fund monies.

The delay of deposits from the State of California, Federal Government, County Government and Grant agencies and the timing of payroll and supply orders can result in negative cash balances throughout the year. This resolution authorizes the transfer between funds to maintain positive cash balances. Interest due to the authorizing fund will be calculated using the same rate as the interest apportioned by the treasurer’s office at the County Of Yolo at the time of the loan.

This resolution will keep DJUSD from having to seek a short term loan (TRAN) to cover operating cash flow for the 2015-16 school year.

There is no fiscal impact to the General Fund or any other fund.

Approve the School-Connected Organization Authorization Form as presented.

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school connected organization.  The School-Connected Form is attached for review and approval.

Ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines - Davis Sr. High Cultural Exchange

All West Coachlines - Davis Sr. High Shakespeare Festival

All West Coachlines - Birch Lane

All West Coachlines - Willett

EF Explore America

Google, Inc.

Guided Discoveries

Lifetouch Photography - Emerson Jr. High

Oregon Shakespeare Festival

Perfect Pixel Photo Booth

Silverado Stages

Washington Unified School District

Young Life Mountain Lodge

A ten member delegation of Davis Senior High School students (Cultural Exchange Club. Adviser: Kevin Williams) visited Sangju, Korea last August for ten days through the International Sister City Student Program.  Sangju students came to Davis during the Halloween week and the same Davis students who traveled to Sangju last summer hosted the visiting students at their homes. Davis students had a great experience learning about international relationships and diversity, and will present what they learned from the program.

Hear a presentation about the implementation of the Local Control Accountability Plan and recommendations of metrics to use to monitor closing the achievement gap.

DJUSD's combined Strategic Plan and LCAP document is our roadmap to success. We are only a few months into the second year of the LCAP and are working diligently to ensure that the contents of the plan, including the goals and metrics, are being broadly articulated throughout the DJUSD and Davis community.   

The combined Strategic plan and LCAP documents are reviewed and updated by certificated and classified staff members and parent/community and stakeholders.  The final document is reviewed and approved by the DJUSD Board for district wide implementation.  In brief, our first year (2014-15) had significant focus on professional growth, communication and technology infrastructure.  This year, (2015-16) many of the additional activities and services focus on student goals, English Learner proficiency, and school climate.  This LCAP report will provide an update on 2015-16 progress and implementation.

Additionally, the LCAP progress report will describe how we plan to monitor the achievement gap through metrics embedded in the LCAP. The State has identified "Conditions of Learning, Student Outcomes, and Engagement" as essential areas of focus for local school districts.  The LCAP builds upon the best practice of monitoring actions that are designed to close the achievement gap.  As the DJUSD Board has prioritized closing the achievement gap in Davis, it is essential that all stakeholders understand our goals related to this priority as well as the strategies that we will utilize to meet our LCAP goals. 

None at this time.

Two requests: 

1. Hear a report on the English Learners' program.

2. Approve increase staffing recommendation for 0.2 FTE of English Learner Specialists at Cesar Chavez Elementary School.

Appropriate support for English Learners is a priority for DJUSD as illustrated through Goal 5 of our Local Control Accountability Plan (LCAP) and Goal 2 of our Local Education Agency Plan (LEAP).

In our Local Control Accountability Plan (LCAP), Goal 5 states that we will:

Increase the percent of English Learners that make adequate yearly progress and are reclassified as Fluent English Proficient within five years.

Our federal Local Educational Agency Plan Goal 2 states that:

All Limited English Proficient (LEP) students will become proficient in English and reach high academic standards, at a minimum attaining proficiency or better in reading/language arts and mathematics.

The English Learner Master Plan goals are as follows:

• Provide English language development instruction
• Provide access to core curriculum
• Provide high quality differentiated instruction.
• Support students to reach proficiency on content standards and academic assessments

Twenty-one percent of DJUSD students are English Learners with eleven percent being Fluent English Proficient and ten percent working towards English Proficiency.  Our number of English Learners has steadily increase over recent years with a low point of 757 students in 2012 to our current count of 904 in 2015.

Our English Learners bring a rich cultural history to our district.  They bring an additional perspective into our school and classroom communities from a variety of backgrounds.  Many earn their Certificate of Biliteracy at the time of their graduation.  

Many programs and courses across the district are specifically designed to support English Learners.

Last year, the Board of Education improved services for English Learners by increasing our number of English Learner Specialists through our Local Control Accountability Plan process.  The Board has also provided support for English Learners through continuous professional growth opportunities for staff and the purchase of instructional materials to specifically promote English proficiency.

This report will provide the Board of Education with an update on our English Learner Program including student proficiency rates, program structures and supports across the district, and future plans for the program based on the new English Language Arts/English Language Development Standards recently released by the California Department of Education.

This action item is a public hearing to determine the expenditure of the $722,661 Educator Effectiveness Funds as part of the final State budget for DJUSD and DaVinci Charter Academy. Staff is requesting that the Board approve the following recommended allocations to meet the District's Educator Effectiveness implementation needs:  

1. Implementation of the staff's four (4) professional development days as planned and approved from the Adoption Budget.

 The above allocation to include in-direct costs.

The California Department of Education has allocated approximately $700k as part of the final State budget in categorical restricted dollars to Davis Joint Unified School District and DaVinci Charter Academy for Educator Effectiveness.  The State budget for this program was funded by reducing the Governor’s proposed budget for one-time discretionary funds and moving them to this new restricted program.  These funds and the use as staff professional development has already been approved and allocated in the DJUSD/DaVinci Adoption Budgets based upon the Governor’s May Revise Budget assumptions.

This process is to formally adopt our prior approved plan according to the new State budget guidelines as follows:

As a condition of receiving Educator Effectiveness funds, a school district, county office of education, charter school, or state special school is required to: 

1. 1. Develop and adopt a plan delineating how the Educator Effectiveness funds will be spent. The plan must be explained in a public meeting of the governing board of the school district or county board of education, or governing body of the charter school, before its adoption in a subsequent public meeting. (DJUSD Public Hearing Nov. 19^, adoption Dec 17)
2. On or before July 1, 2018, report detailed expenditure information to the California Department of Education (CDE), including, but not limited to, specific purchases made and the number of teachers, administrators, or paraprofessional educators that received professional development.

Educator Effectiveness funds may be used to support the professional development of certificated teachers, administrators, and paraprofessional educators. Funds can be expended for any of the following purposes:

1. Beginning teacher and administrator support and mentoring, including, but not limited to, programs that support new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing and pursuant to Section 44259 of the Education Code. 
2. Professional development, coaching, and support services for teachers who have been identified as needing improvement or additional support by local educational agencies. 
3. Professional development for teachers and administrators that is aligned to the state content standards adopted pursuant to Sections 51226, 60605, 60605.1, 60605.2, 60605.3, 60605.08, 60605.11, 60605.85, as that section read on June 30, 2014, and 60811.3, as that section read on June 30, 2013, of the Education Code. 
4. To promote educator quality and effectiveness, including, but not limited to, training on mentoring and coaching certificated staff and training certificated staff to support effective teaching and learning.
   
   

Receive Information regarding proposed improvements at North Davis Elementary School   for Relocatable Classroom Building Replacements & Front Driveway ADA Parking and  Parent Waiting Area Project 

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Deferred Maintenance and Facilities Projects have been completed and new projects are being planned for the 2015/2016 calendar year.  One of these Tier II projects, replacement of four (4) existing relocatable classrooms and an ADA Parking Access Space issue at North Davis Elementary School is in its final stages of planning. Staff has prepared an informational presentation for the Board and is able to respond to any specific questions before final recommendations are made for these projects.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

This project will have no fiscal impact to the General Fund. This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for these two project scopes.