Regular Meeting
Davis Joint USD
November 05, 2015 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/Actions.Confidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (2 cases) Confidential agenda item.
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:
Board Member Susan Lovenburg will lead those attending the meeting in a patriotic observance.
III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
Quick Summary / Abstract:
In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 
VI.a. Certificated Personnel Report No. 08-16
Recommended Motion:

Certificated Personnel Report No. 08-16 covers 14 Variable Services Agreements, 1 Coaching Variable Services Agreement and possible addendum covering 1 Resignation and 1 Variable Services Agreement.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Certificated Personnel Report 08-16
Certificated Personnel Report No. 08-16 - Addendum A
VI.b. Classified Personnel Report No. 08-16
Recommended Motion:

Classified Personnel Report No, 08-16 covers 12 Employments, 2 Resignations, 1 Retirement, 76 Variable Services Agreements, 8 Coaching Variable Services Agreements and possible addendum covering 15 Employments and 10 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Classified Personnel Report No. 08-16
Classified Personnel Report No. 08-16 - Addendum A
VI.c. Approval of Minutes
Minutes - October 15, 2015
VI.d. Approve the Submission of the Agricultural Vocational Education Incentive Grant for 2015-2016.
Recommended Motion:
Approve the Submission of the Agricultural Vocational Education Incentive Grant for 2015-2016.  
Federal and State legislation has provided leadership for the implementation and improvement of agricultural education programs. The California Department of Education, the Superintendent of Public Instruction and the State Board of Education have strongly supported a comprehensive program of instruction in agriculture that integrates technical agriculture with strong academic foundations in core subjects. 
Quick Summary / Abstract:

Ag Incentive Grant 2015-2016
VI.e. Approve Resolution No. 34-16: Kindergarten through Community College Public Education Facilities Bond Act of 2016
Recommended Motion:
Approve Resolution No. 34-16:  Kindergarten through Community College Public Education Facilities Bond Act of 2016.

It’s been nearly 10 years since California last authorized a statewide school bond. California’s successful partnership between local school districts and the state to fund school facilities is in danger as state school bond funds are drawn to zero, leaving a serious backlog of local projects in need of state matching funds.    

Californians for Quality Schools is a coalition of local school districts, school builders and construction officials that joined together to qualify a $9 billion state school bond that will go before voters in November 2016. 

If the school facilities bond initiative is passed by voters, the measure would provide bonding authority to fund upgrades to aging facilities, build new facilities and invest in community colleges. 

Polling shows voter support for school facility funding has intensified over the past year, with 63% of likely voters stating they would pass the measure. A memo that summarizes the survey’s findings and conclusions is attached.

Financial Impact:
Passage of the facilities bond initiative could potentially bring needed funding for DJUSD facilities projects.
1. Resolution No. 34-16: Facilities Bond Act of 2016
2. Polling Information
VI.f. Approval of Agreement for Mechanical and Electrical Engineering Services with GLUMAC Consulting, Inc. for Willett Elementary School – Multipurpose Building
Recommended Motion:

Approve the agreement for mechanical and electrical engineering consulting services for the HVAC replacement for the multipurpose building at Willett Elementary School. 


On May 1, 2014, the Board approved a financial plan, via COP borrowing, addressing many deferred maintenance projects throughout the District. On October 1, 2015, staff presented a draft 2015/16 Deferred Maintenance work plan which identified ongoing tier II level projects.  During the course of our investigation with site staff at Willett Elementary School, the condition of the Willett Multipurpose Building HVAC system failure trends showed signs of the need for full replacement. Staff has obtained a quote from a local mechanical engineering firm, GLUMAC Consulting, Inc., that is well versed in developing system replacement criteria and maintaining current Title 24 compliance on similar projects.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Financial Impact:

The execution of this agreement for general Mechanical & Electrical Engineering Consulting by GLUMAC Consulting Inc.and the preparations of bidding documents will have no fiscal impact on the General Fund.  Funding for the total project will be through deferred maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these projects. Original Deferred Maintenance Budget for these activities was $50,000. 

1. GLUMAC Consulting Inc. Agreement for Mechanical & Electrical Engineering Consulting Services for the Willett Elementary School’s MPR Bldg. HVAC rep
VI.g. Approval of Metal Roof Design Engineering with TREMCO Inc. for Patwin Elementary School
Recommended Motion:

Approve the Metal Roof Design Engineering contract with TREMCO, Inc. for New Metal Roofing Systems at Patwin Elementary School.


In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) and Local Control Accountability Plan (Goal 2) for Physical Space and Technology Infrastructure needs, various Deferred Maintenance and Facilities Projects have been completed and new projects are being planned for the Summer of 2016.  One of these projects, the reroofing project at Patwin Elementary School, has been identified for replacement with a long lasting metal roofing system and single ply membrane for HVAC equipment wells, which requires special design and engineering support by the roofing manufacture to achieve optimal learning conditions and environments for student success.

In support of the above described reroofing project at Patwin Elementary School, TREMCO Inc., the manufacture of a durable metal roofing system has submitted a cost proposal to fully design a biddable project plan inclusive with project specifications, installation instructions, reviewed and stamped by a California registered Engineer that achieve a 30-year warranty period.

The project scope included, but not limited to, demolition of existing roofing materials, preparation for new metal and composition roofing system per specifications TREMCO Manufacturing. 

Financial Impact:

This project is to be funded under the District’s Deferred Maintenance program, paid for by the COP’s borrowing for restricted facilities funds specifically for these re-roofing type projects. The total cost for these engineering services is not to exceed $4,500 with a total expected project cost to be $350K. 

1. TREMCO, Inc. Proposal/Agreement of Metal Roof Engineering Services
2. Site Roofing Plan – Condition Assessment
VI.h. School-Connected Organizations Authorization Form
Recommended Motion:

Approve the School-Connected Organization Authorization Forms as presented.


Pursuant to Board Policy1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school connected organization.  The School-Connected Forms are attached for review and approval.

1. School Connected Organization Form - César Chávez Elementary SIPAT
10. School Connected Authorization Form - Davis Farm to School
11. School Connected Authorization Form - Fairfield Elementary PTA
12. 2015-2016 School Connected Authorization Forms Submitted
13. 2015-2016 School Connected Authorization Forms Outstanding
14. Board Policy 1230 Community Relations, School-Connected Organizations
2. School Connected Authorization Form - Montgomery Elementary PTA
3. School Connected Authorization Form - Patwin Elementary PTA
4. School Connected Authorization Form - Willett Elementary PTA
5. School Connected Authorization Form - Emerson Jr. High PTA
6. School Connected Authorization Form - Harper Jr. High PTO
7. School Connected Authorization Form - Harper Jr. High Band Boosters
8. School Connected Authorization Form - Davis Sr. High School Cheer
9. School Connected Authorization Form - Davis Schools Orchestral Music Association
VI.i. Ratification of Contracts and AgreementsWas edited within 72 hours of the Meeting
Recommended Motion:
Ratify the contracts and agreements as presented.


Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

1.   All West Coachlines - Davis Sr. High Ski Team

2.   All West Coachlines - Davis Sr. High Band

3.   All West Coachlines - DaVinci Charter Academy

4.   Complete Business Systems

5.   Embassy Suites

6.   iDesign Events

7.   Lodge @ Odd Fellows Hall 

8.   Marin County Office of Education, Walker Creek - Korematsu Elementary

9.   School Datebooks

10. SOS Entertainment

11. Sheraton Grand Hotel

1. All West Coachlines - Davis Sr. High Ski Team
10. SOS Entertainment
11. Sheraton Grand Hotel Rental Agreement
12. Board Policy 3312 Business and Non-Instructional Operation, Approval or Ratification of Contracts by Board
2. All West Coachlines - Davis Sr. High Band
3. All West Coachlines - DaVinci Charter Academy
4. Complete Business Systems
5. Embassy Suites
6. iDesign Events Agreement
7. Lodge @ Odd Fellows Hall Rental Agreement
8. Marin COE Walker Creek Outdoor Education - Korematsu Elementary
9. School Datebooks
VI.j. Approval of 2015-2016 Supplementary Educational Services (SES) Contracts
Recommended Motion:

Approve 2015-2016 Supplementary Educational Services (SES) Contracts.


As mandated by federal ESEA Title I regulations, the district is offering Supplementary Educational Services (SES) to students at all district schools that are in Year 2 or more of Program Improvement. The schools that are eligible for 2015-2016 SES tutoring services include Montgomery Elementary, PI Year 5; Birch Lane Elementary, PI Year 2; and Patwin Elementary, PI Year 2. The parents of the eligible students are able to choose which SES provider their child uses.  Funding for SES is reserved from the district's Title I allocation. Twenty-seven (27) SES providers have submitted SES contracts to serve DJUSD SES-eligible students during the 2015-2016 school year. All of these SES companies are approved by the California Department of Education. The SES companies include:

(1)     ! #1 Touch-Screen Tablet Computer Tutoring

(2)     ! 1st Choice Android Smart-Phone Tutoring

(3)     ACE Tutoring Services

(4)     #1 Academia de Servicio de Tutoria

(5)     #1 Achieve Academic Excellence

(6)     #1 Educando Con Tabletas

(7)     1 2 3 MATH

(8)     1 iPad Gratis

(9)     1 Online Tutoring

(10)   1 to 1 Study Buddy Tutoring

(11)   5 Star Tutors

(12)   A Better Tomorrow Education

(13)   A Tree of Knowledge

(14)   A+ Educational Centers

(15)   Carter, Reddy & Associates

(16)   Club Z! Tutoring

(17)   Healthy Families

(18)   Keep Hope Alive

(19)   Learn with iPads

(20)   Math Think

(21)   Professional Tutors of America

(22)   Studentnest

(23)   Sylvan

(24)   The Learning Curve

(25)  Total Education Solutions

(26)  Tutor Works

(27)  Voice of Hope

Financial Impact:
The maximum annual cost for these services is $80,065.
1. ! #1 Touch-Screen Tablet Computer Tutoring Agreement
10. 1 to 1 Study Buddy Tutoring Agreement
11. 5 Star Tutors Agreement
12. A Better Tomorrow Education Agreement
13. A Tree of Knowledge Agreement
14. A+ Educational Centers Agreement
15. Carter, Reddy & Associates Agreement
16. Club Z! Tutoring Agreement
17. Healthy Families Agreement
18. Keep Hope Alive Agreement
19. Learn with iPads Agreement
2. ! 1st Choice Android Smart-Phone Tutoring Agreement
20. Math Think Agreement
21. Professional Tutors of America Agreement
22. Studentnest Agreement
23. Sylvan Learning Agreement
24. The Learning Curve Agreement
25. Total Education Solutions Agreement
26. Tutor Works Agreement
27. Voice of Hope Agreement
3. ! ACE Tutoring Services
4. #1 Academia de Servicio de Tutoria
5. #1 Achieve Academic Excellence
6. #1 Educando Con Tabletas Agreement
7. 1 2 3 MATH Agreement
8. iPad Gratis Agreement
9. 1 Online Tutoring Agreement
VII.a. Davis Farm to School Presentation
Recommended Motion:
Receive the Davis Farm to School presentation. 

Davis Farm to School is dedicated to supporting Davis Joint Unified School District in creating a healthy school environment for all its students. Each year since 2000, Davis Farm to School has conducted an evaluation of its program in the DJUSD schools. Every year has brought growth, change, successes and challenges. We respectfully submit highlights of our program for the school year 2014 – 2015, with an emphasis on the School Gardens and DavisRISE (recycling) programs. Evaluation of Student Nutrition Services was performed by a separate entity, Yolo County Farm to School.

Additional information will be available prior to the Board meeting. 
Davis Farm to School Presentation
VII.b. Alternative Instructional Model(AIM)Identification Recommendations
Recommended Motion:

Approve the five AIM recommendations as presented: 

  1. Approve the continued use of OLSAT for universal testing

  2. Approve the 4 recommended risk factors and associated tests as presented

  3. Approve the use of the HOPE scale pilot as presented

  4. Approve final AIM qualification score of 98% phased in over three years as presented:   

  • 2015/2016 - 96%
  • 2016/2017 - 97%
  • 2017/2018 - 98%

The following final recommendation is necessary for supporting differentiation in classrooms and meeting customer service expectations:

     5. Approve the modified leadership and support structure as presented:

  • 1.0 FTE Differentiation Specialist (to provide differentiation coaching to all classrooms, to participate on the AIM assessment team and to provide AIM program support)
  • Increased secretarial time (to support summer gaps)


On June 4, 2015 the Board of Education passed a motion directing the Superintendent to bring back an AIM identification process and a districtwide differentiation plan.   On September 17, the Superintendent brought AIM identification recommendations to the BoE for discussion and future consideration.   The Board did not take action at the September 17 meeting but the discussion provided the Superintendent additional insight as he continued to refine the recommendations.  Since September 17, the Superintendent and staff have conducted additional outreach, meeting with standing advisories as well as conducting school site visits to engage elementary teachers and para-professionals around the September 17 recommendations. These outreach efforts together with the Board discussion on September 17, helped staff to refine procedural steps within the recommendations that will ensure smooth implementation. 

Based upon the research that led to the September 17 AIM Special Report and subsequent vetting with stakeholders, the Superintendent will present the above recommendations to the BoE for approval on November 5.  The recommendations presented remain consistent with those brought before the Board for discussion on September 17, 2015.  

Finally, this presentation will provide concrete examples of what differentiation looks like in classrooms and at school sites.  This presentation will deliver an educational overview of differentiation in DJUSD classrooms from professionals that are progressing in their differentiation practices, and discuss our professional development plan that focuses on offering all students access to appropriate levels of learning.

Financial Impact:

The recommended Differentiation Specialist position combines .4 FTE (AIM Coordination) and adds .6 FTE for a total of 1.0FTE.  The cost is approximately $50k.

Additional secretarial time is approximately $2500.

Estimated costs of assessments  including materials and processing $6,000 - $10,000

1. AIM Identification and Differentiation Recommendation Presentation
2. AIM Report from September 27, 2015
3. Hope Scale
4. HOPE Scale Directions for Administration
5. Flexible Grouping Decisions October 2014
6 DJUSD Elementary Schools Intermediate Math Differentiation Update
7. DJUSD Differentiation and Math Professional Growth 2013-2014
8. DJUSD Differentiation and Math Professional Growth 2014-2016
9. Principals' Differentiation Survey Results October 2015
VII.c. Budget Planning Update
Recommended Motion:
Discuss the current budget status and the budget topics for the upcoming First Interim Budget. 


The next official budget report for the district is the First Interim Report in December.  This budget report will include the updates from unaudited actuals, the final approved State budget and other budget revisions based upon current activity.  This report includes changes in budget projections for the current year as well as future year projections.

The State has implemented a new funding formula to replace Revenue Limit and State Categorical funds. This new formula (local control funding formula – LCFF) continues to have projected growth as the State budget is in an economic growth cycle. With the passage of Proposition 30, the State is still generating increased tax revenues to support annual funding increases for the LCFF.

As the district looks forward with possible new revenues, the district has six major budget themes to understand and discuss as we plan for next year and beyond.

  1. Projected state revenue growth in the future
  2. Managing deficit spending
  3. Parcel tax revenues in the future
    • Rate increases to cover cost increases (CPI adjustment)
    • Renewal election (2016-17)
  4. Pension costs
  5. Employee compensation and collective bargaining
  6. Staffing and Program changes.
    • Mandated state programs
    • Program and services growth for LCFF Supplemental programs revenue as part of the Local Control Accountability Plan (LCAP)
    • Curriculum Adoption and Standards
    • Instructional Technology
  7. Fund balance reserve components.

Staff will discuss the status of the budget with these themes and make recommendations on a course of action for the upcoming First Interim budget.

1. First Interim Budget Update 2015-2016
2. Yolo Common Message - First Interim 2015-2016
3. Fiscal Health Risk Analysis, Key Fiscal Indicators for K-12 Districts
4. FCMAT Predictors of School Agencies
5. Educator Effectiveness Program 2016
The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.
Tentative Agenda Calendar
Quick Summary / Abstract:
The next meeting of the Board of Education is scheduled for November 19, 2015. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

The resubmit was successful.