Certificated Personnel Report No. 06-16 covers 1 FTE Increase, 1 Resignation, 56 Variable Services Agreements and possible addendum covering 5 Employments and 5 Resignations.

Classified Personnel Report No. 06-16 covers 1 Resignation, 15 Variable Services Agreements, 4 Coaching Variable Services Agreements and possible addendum covering  2 Employments and 10 Variable Services Agreements.

Accept the proposed new Board Policy 0600 Digital Signatures for a first reading and waive the second reading.

Waiving the second reading allows the Board to approve the Policy at this meeting.

As part of the CSBA Board Policy services, CSBA prepares comprehensive updates on a quarterly basis to insure compliance with statutory changes and obligations, as well as the welfare of school districts.

Since the use of digital signatures is a new phenomenon for California school districts, CSBA has not yet issued guidelines.  Because digital signatures are needed for the DJUSD student re-enrollment process, staff developed the following Board Policy and Administrative Regulation in collaboration with legal staff at AALRR.  

The following Board Policy is presented:

• BP 0600 Digital Signatures

  At the request of the Board Policy Subcommittee, the following Administrative Regulation (AR) is attached for information only purposes.

• AR 0600 Digital Signatures

Adopt Resolution No. 30-16 establishing the district's GANN Limit for the 2015-2016 fiscal year at $55,042,667 and the recalculated appropriation, which is subject to limit for the 2014-2015 fiscal year at $53,418,038.

In November of 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts.

The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.

As part of the Parcel Tax Measures, each Board member nominates one person each year to serve on the Parcel Tax Oversight Committee for a two-year term.  Vacancies are created when the terms of committee members expire.  

Board Member Alan Fernandes has nominated a member to the Committee: 

Sue Huscroft     7/1/2015 - 6/30/2017 Term

Approve the School-Connected Organization Authorization Form as presented.

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school connected organization.  The School-Connected Form is attached for review and approval.

Adopt the Notice of Exemption for the New Staff Parking Lot Project for Holmes Junior High School.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed “project” is determined not to have a significant effect on the environment.

The District’s proposed relocatable classroom replacement project new staff parking lot project at Holmes Junior High is determined to fall into the “Categorically Exempted” (Class 11, Section 15311 - PRC 21083) category as defined in the California Environmental Quality Act.  The proposed project is the creation of a small staff parking lot on existing school property to address impacts to the local surface streets during school hours and incorporates minor site access improvements to comply with Americans with Disability Act of 1990 regulations.

Adopt the Notice of Exemption for the New All Student Center Project for Davis Senior High School.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to prepare a Notice of Exemption if the proposed "project" is determined not to have a significant effect on the environment.

The District's proposed All Student Center is a replacement project for the original Multipurpose Building removed in 2010 which has been determined to fall into the "Categorically Exempted" (Class 2, Section 15302 and Class 14, Section 15314 - PRC's 21083 and 21084) category as defined in the California Environmental Quality Act.  

The proposed project is a replacement or reconstruction of a school structure with substantially the same size, purpose and capacity incorporating minor site access and systems improvements to comply with the new state regulations.

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines 

American Fidelity Administrative Services, LLC 

City of Davis, Veterans Memorial Center

Davis Schools Foundation

EBSCO

Galaxy Mobile DJs

Lifetouch National School Studios - DSIS

Lifetouch National School Studios - Holmes Jr. High

Missoula Children's Theatre

Quest Technology Management, Addendum 2.1

Quest Technology Management, Statement of Work

Red Lion Hotels

World Book, Inc.

Accept the gifts totaling $101,187 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $101,187, which have been received by the District since the June 18, 2015 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Receive an update regarding the status of the later start discussion.

The Davis Joint Unified School District is exploring changes to school starting times in order to help make sure students, especially those in junior and senior high school, are getting enough sleep.

In February 2015, under the leadership of the Superintendent and the Board of Education, a committee was formed  for the purposes of recommending an implementation plan that would adjust the start times for all DJUSD junior and senior high schools at or about 8:30 am. This recommendation also aligns with the American Association of Pediatrics (AAP) recommendation to delay secondary school start times. In April  2015 the Board of Education received and accepted the staff recommendation to:

1. increase awareness about the importance of teen sleep,
2. explore a change in secondary schedule format,
3. explore the causes, consequences, and possible remedies for academic pressure,
4. prioritize competing Interests and
5. measure any intervention results.

Since that time DJUSD staff have been working with invested community members on these five areas of exploration through three subcommittees: 1) Awareness, 2) Scheduling, and 3) Measurement.

There is a great deal of compelling research to support the delaying of school start times. Key findings include, but are not limited to:

• Teens biologically change in such a way that they cannot fall asleep as early as they did when they were younger, but they continue to need more sleep than adults.
• Scientific studies suggest that teens need 8.5-9.5 hours of sleep per night, but get an average of 7.6 hours of sleep per night. A recent DSHS student survey revealed that 69% of students receive fewer than 8 hours of sleep per night.
• Inadequate sleep negatively impacts important brain functions that are essential to learning processes, including consolidation and retention of information learned during the day, working memory, and performance of abstract and complex tasks involving higher brain function.
• Insufficient sleep in teens is associated with higher rates of obesity and depression, lower levels of motivation and attentiveness, and increased rates of traffic accidents.
• When schools move start times later, research shows that teens do get more sleep and do not simply stay up later, as is often predicted.
• When schools move start times later, research also shows that teen drivers are involved in fewer automobile crashes.

Currently a Later Start Subcommittee on Scheduling is meeting to develop proposals for starting school later while ending school around the same time. The subcommittee is currently exploring promising conceptual scheduling formats as well as their potential benefits and challenges.

The district is committed to receiving input from the later start subcommittees, teachers, parents and students on this important issue. District staff hope to bring recommendations to the Board of Education this winter for further discussion and consideration.

DJUSD has created a website (http://www.djusd.net/laterstart) to educate staff, students, parents and community members about the impact of sleep on student learning and to gather valued input. You can also follow the later start conversation on the DJUSD Facebook Page (http://www.facebook.com/DavisJointUnifiedSchoolDistrict) #DJUSDlaterstart

None

Approve the 2014-2015 Unaudited Actuals Report.

This report constitutes the final version of Davis Joint Unified School District’s receipts and expenditures as of June 30, 2015. Davis Joint Unified School District prepared this report using Generally Accepted Accounting Principles as outlined for use in school districts by the California School Accounting Manual.

In summary, the actuals met or exceeded the district projection for all funds.  The Total General Fund ending balance is better than projected due to favorable updates in final funding allocations, local donations, and lower spending. All variances, favorable or unfavorable will be reviewed and analyzed for future budget projections.

A copy of this report has been forwarded to the Yolo County Office of Education Pursuant to Education Code 42100. It will be forwarded to the State of California as the official actuals for DJUSD and will be the source of financial information for the Ed-Data website.

The full report and analysis is included as online supporting documents or is available for review in hard copy at the District Office.

Receive update from staff regarding 2015 Deferred Maintenance Projects and Future Planning of 2016 Summer Work Schedule.

In accordance with the District’s Strategic Plan (Strategy No. 2(b), Action Step #1 b-d) & Local Control Accountability Plan (Goal 2) for Physical Space & Technology Infrastructure needs, various Deferred Maintenance and Facilities Projects have been completed and new projects are being planned for the Summer of 2016.  These projects are required to achieve optimal learning conditions and environments for student success.

The attached report has been prepared to describe which projects have been completed during the past summer and which Deferred Maintenance projects Staff is currently looking to accomplish during the 2015/16 school calendar year.  Key projects completed have been to replace old portable classroom portables with innovative permanent classrooms, roofing and key communication projects that are addressing student health and safety needs.  Staff will provide an initial presentation & overview of the various 2016 project types, short and long range project scheduling.

Deferred Maintenance and Facilities project(s) funding is provided through COP’s revenues, sale of surplus property, voter approved debt and do not have a negative fiscal impact on the General Fund. 

Deferred Maintenance projects were formerly funded through the State Deferred Maintenance Program, which has been eliminated; therefore, funding for these projects are being placing the fiscal responsibility solely on Districts.