Certificated Personnel Report No. 03-16 covers 2 Conversions to Probationary status, 4 Variable Services Agreements and possible addendum covering 15 Employments, 10 Temporary FTE Increases, 10 FTE Increases, 5 Resignations and 15 Variable Services Agreements.

Classified Personnel Report No. 03-16 covers 2 Employments, 1 Resignation, 2 Transfers, 3 FTE Increases, 1 Variable Services Agreement and possible addendum covering 3 Re-Employments, 5 Resignations and 20 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve Grace Sauser as DJUSD’s member representative to the Capital Adult Education Regional Consortium (CAERC).

Approve Adult Education Program courses for 2015-16.

The California State Department of Education requires the local governing board to approve the adult education classes to be offered in the district. Such approval must be made at a public meeting in accordance with Education Code Section 35145. The course approval list can be adjusted throughout the year through CDE. Enclosed in this Board packet attachment is a list of adult education courses expected to be offered throughout the 2015-2016 school year. Classes can be added or deleted depending on community response and teacher availability.

Davis Adult School operates classes on the quarter system, coordinating with both the DJUSD and UC Davis calendars. Highlights for the 15-16 school year include:

• June 15 – July 30, 2015 K-12 Summer Enrichment
• Sept 22 – Dec 10, 2015 Fall Quarter Classes in Session
• Jan 4 – Mar 10, 2016 Winter Quarter Classes in Session
• Mar 28 – June 2, 2016 Spring Quarter Classes in Session
• Dates to be announced CAHSEE for high school diploma students
• June 2, 2016 High School Graduation for Adult School Students
• June 13 – July 28, 2016 K-12 Summer Enrichment and Adult Summer Classes

Davis Adult School is closed during all school district holidays.

Davis Adult School office hours during the 2015 - 2016 school year will be Monday through Thursday, 10:00 a.m. – 1:00 p.m. and 2:00 p.m. – 7:30 p.m. With the exception of holidays, we will be open to the public 32 hours per week.

Financial Information is provided below if this matter has not already been approved by the Board of Education through the Board-approved budget assumptions.

 District/Other Source of Funds:  Tuition, DPNS tuition and fees, CALWORKS grant, Consortium funding.

Approve all recognition resolutions as presented. 

Several recognition event occur annually within the Davis Joint Unified School District, the State of California, and the United States. The attached resolutions recognize these annual events of significance. 

This item does not have a financial impact on the district. 

Approve the job description for the Mental Health Intern positions.

A copy of the new job description for Mental Health Intern is attached. This is a non-represented employee classification, which will serve the district to advance mental health services for students.   

None

Determine documents as Class 3 and authorize the destruction of Class 3 documents.

The attached list of documents is considered Class 3.  These class 3 records have been retained for the legal period of time as per Article 2, Sections 16023 through 16028, of Title 5, California Administrative Code.  There is no further need to retain these records for use in the district.  Permission is being requested to destroy the hard copy documents as noted on the attached list.

It is recommended that the Board of Education determine the documents presented on the attached list are Class 3 documents and authorize the destruction of such documents. 

Approve Amendment No. 6 for Architectural, Civil, and Electrical Engineering Services between the Davis Joint Unified School District and HMC Architects (HMC) for the Davis High School Ron and Mary Brown Stadium Visitor Bleachers.      

On December 18, 2008, the Board of Education identified and prioritized the Davis High School Stadium Upgrade project as a top tier capital project for future construction. HMC Architects was the firm the district selected to perform the architectural and engineering services for Phase I and Phase II of the Davis High School Stadium Upgrades project.

The project was broken into two phases.  May 21, 2009, Phase I was approved by the Board, which included a new synthetic turf field and track system, field hockey natural turf replacement, lighting, scoreboard, and infrastructure.  In April 2010, Phase II was approved and consisted of new home bleachers, ticket/concessions building, restrooms, bike plaza and associated site work.  Due to unforeseen conditions (including, but not limited to inaccurate As-Builts drawings and undocumented infrastructure modifications, design modifications and additions from the district) the visitor bleachers were removed from the contract and never built.   

This agreement with HMC Architects will provide the required engineering and planning services that will ensure the visitor bleachers will meet the approval of the State Architects Office.  

The approval of Amendment 6 for the Davis High School Visitor Bleachers in the amount of $22,950 will have no fiscal impact on the General Fund.  Funding for the total project will be through Deferred Maintenance Funding and paid for by the COP borrowing for restricted facilities funds specifically for this project. 

Approve Agreement for Architectural, Civil, and Electrical Engineering Services between the Davis Joint Unified School District and HMC Architects (HMC) for the Marguerite Montgomery Elementary School New Shade Structure.

The Marguerite Montgomery Elementary PTA has identified a need for additional shade on the playground, which is in line with LCAP goal 2, and has made the decision to purchase two (2) 14’ new fabric shade sail structures for the playground area with an option to install a third one at a later date if necessary. The PTA has a budget of $38,000 which includes a grant specifically for a shade structure at the site. 

This agreement with HMC Architects, one of our district approved architect firms, will provide the required engineering and planning services to deliver a comprehensive design that will ensure the shade structures will meet the approval of the State Architects Office.  

This project will have no fiscal impact on the General Fund.  The services outlined in the Agreement are based on the estimated design service time to complete the project scope. Costs associated with this project will be paid for by Marguerite Montgomery PTA funds and a grant specifically allocated for the shade structure. The total cost of this project including construction and all soft costs is $35,200.

Approve the contract between Business Protection Specialists Inc. (BPS) and the Davis Joint Unified School District.

This contract was developed by BPS and DJUSD in response to the Board of Education and the Superintendent’s request to implement a review of school safety as generally described in the DJUSD Strategic Plan, in school sites’ Comprehensive Safety Plans, in Board Policies and Administrative Regulations, and in district protocols.

The security assessment will include a review of policies, procedures, emergency plans, history, existing security reports or research, physical site designs, security incident reports, crime statistics, interview with DJUSD school security staff, administrators, Davis Police, school staff, parents, community members.  All district school sites and the district office will be included in the assessment which will include 24 hour on-site visits of all campuses.

An initial phone and internet assessment of 20 security consultant firms was conducted to determine which firms had the experience in school site assessments.  Two firms were interviewed in person and BPS was found to have the experience and expertise to provide a quality product to DJUSD.

The contract with BPS comprises three components, which include an initial off-site review of district and police documents, an on-site review of all school sites and the district office, and a final report.

This contract will increase general fund expenditures by $43,500 for the 2015-2016 school year, although some of this cost may be mitigated by North Bay Safety Credits.

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

All West Coachlines 

Caltronics Maintenance Agreement - Davis Adult School

Dr. Robert A. Hoffman, O.D.

Empower Yolo

Granlibakken Conference Center

Hyatt Regency Place

Michael's Transportation

Solano County Office of Education - Labor Law Consortium

United Way California Capital Region

University of California, Davis - DSHS Field Hockey 

University of the Pacific - DSHS Field Hockey

Young Life's Mountain Lodge - DSHS Cross Country

The Board of Education approves the issuance of warrants to pay outstanding debts of the district for the periods of June 1, 2015 to June 30, 2015 and July 1, 2015 to July 31, 2015. 

Accept the gifts totaling $89,218.77 for this period presented for use in the District’s programs. 

The Board of Education gratefully accepts donations totaling $89,218.77, which have been received by the District since the June 18, 2015 Board of Education meeting. A summary amount of gifts received is included in the Board packet. 

Provide the Board with an update on Elementary and Secondary enrollment and staffing. 

At the start of each year, staff presents the Board of Education with up-to-date enrollment and staffing information for the Davis Joint Unified School District. 

None.

Adopt Resolution No. 06-16 as presented.

The tax rate for Community Facilities District No. 1 was set at the Board of Education Meeting on June 4, 2015.  This is the official step to adopt the resolution to direct the county to levy and collect the tax. 

$4,641,295 total tax revenue for 2015-2016.

Adopt Resolution No. 07-16 as presented.

The tax rate for Community Facilities District No. 2 was set at the Board of Education Meeting on June 4, 2015.  This is the official step to adopt the resolution to direct the county to levy and collect the tax.

$3,175,320 total tax revenue for 2015-2016.

Adopt Resolution No. 08-16 as presented.

This is an annual, routine required action of the Board.   The 2015-2016 budget is dependent on this tax revenue. 

The tax rate for Measure C was set at the Board of Education Meeting on June 4, 2015.  This is the official step to adopt the resolution to direct the county to levy and collect the tax. 

$6,445,336 total tax revenue for 2015-2016. 

Adopt Resolution No. 09-16 as presented.

This is an annual, routine required action of the Board.   The 2015-2016 budget is dependent on this tax revenue. 

The tax rate for Measure E was set at the Board of Education Meeting on June 4, 2015.  This is the official step to adopt the resolution to direct the county to levy and collect the tax.

$3,080,808 total tax revenue for 2015-2016.