Certificated Personnel Report No. 01-16 covers 4 Temporary-Employments, 1 Employment, 5 Resignations, 1 Partial Resignation, 12 Variable Services Agreements and possible addendum covering 10 employments, 3 Resignations and 25 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Classified Personnel Report No. 01-16 covers 3 Employments, 16 Resignations, 3 Variable Services Agreements and possible addendum covering 2 Employments and 5 Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in this Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve the revised ALT Salary Schedule that reflects the addition of the Central Kitchen Supervisor position.

The Central Kitchen Supervisor position was approved at the June 18, 2015 Board meeting.  The attached salary schedule reflects the addition of this position.

The salary is reflected in the budget for the Davis Joint Unified School District.

Approve the contract between Yolo Conflict Resolution Center (YCRC) and the Davis Joint Unified School District. 

This contract was developed by YCRC and DJUSD in response to the recommendation from the Ad Hoc Mediation Committee, which met over the course of the 2014-15 school year to assess the district's conflict resolution policies and practices. The Committee was also charged with making recommendations for improving the district's capacity to resolve conflict at the lowest possible level. 

The contract with YCRC comprises of four components, which include mediation services, outreach for district staff and the community, training of DJUSD staff and an annual report.

This contract will increase general fund expenditures by $19,470 for the 2015-16 school year. Budget has been allocated in the Administrative Services, Instructional Services and Student Services budgets. 

Adopt Resolution No. 01-16 authorizing officers to deposit or withdraw funds from the DJUSD Local Agency Investment Fund (LAIF) Account.

Resolution No. 01-16 updates the designee authorized to deposit and withdraw Davis Joint Unified School District monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment.  Resolution No. 01-16 will be used to authorize general fund investments.

Staff recommends that the Board of Education adopt Resolution No. 01-16.

Adopt Resolution Nos. 02-16 and 03-16 authorizing officers to deposit or withdraw funds from the CFD No. 1 and CFD No. 2 Local Agency Investment Fund (LAIF) Accounts.

Resolution Nos. 02-16 and 03-16 update the designee authorized to deposit and withdraw Davis Joint Unified School District monies in the Local Agency Investment Fund (LAIF) in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment.  Resolution Nos. 02-16 and 03-16 will be used to authorize investment of CFD No. 1 and CFD No. 2 funds.

Staff recommends that the Board of Education adopt Resolution Nos. 02-16 and 03-16.

Approve Resolution No. 04-16 determining to spend the monies received from the Education Protection Account per the attached reports.

In November 2012, the voters approved Proposition 30, a State tax measure to bolster the revenue sources of the State budget that declined from the economic crisis.  This tax allowed the State to stabilize funding to K-12 education which included maintaining annual base revenue apportionments and reducing funding deferrals (late payments of apportionments, IOU’s). These funds are allocated through a new source named the Education Protection Account.

On an annual basis the district must acknowledge this source of funds and report out the use of the funds.  It is important to note that these funds are all budgeted and encumbered as part of our normal budget process.  They are not new program funds; they are an alternate state funding source of base revenues that are part of our base funding formula from student attendance now allocated through the local control funding formula (LCFF, formerly Revenue Limit). This is an administrative financial accounting and reporting process.

Ratify submission of Certification of Assessment forms for Measure C, Measure E, CFD No. 1 and CFD No. 2 tax assessments.

Approve the Notice of Completion for the 2015 Deferred Maintenance Reroofing Projects at the following five district sites:

Pioneer Elementary School

Birch Lane Elementary School 

North Davis Elementary School

Willett Elementary School 

Patwin Elementary School
 

On May 7, 2015, the Board approved Resolution No. 41-15 approving Waterproofing Associates for the execution and delivery of a Site Lease, Sublease Agreement, Construction Services Agreement, and other acts relating to the 2015 Deferred Maintenance Reroofing Projects at five District sites. 

The Guaranteed Maximum Sum amount of $928,504 was based on the approved plans and specifications and included $40,000 in project contingency and $10,000 in Asbestos Abatement Allowance.  The project scope included, but was not limited to: demolition of existing roofing materials, preparation for new roofing, installation of new single ply roofing and new rain gutters per Specification Section 07530 prepared by TREMCO Manufacturing. 

Waterproofing Associates has completed their contractual responsibilities, including punchlist and project closeout documents, for the project. 

It is recommended that the Board of Education approve the Notice of Completion for the 2015 Deferred Maintenance Reroofing Project at the five District sites.

This project was fully funded by the Deferred Maintenance program and paid for by the COP borrowing for restricted facilities funds specifically for these reroofing projects. 

Pursuant to Board Policy and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The following are the current contracts and agreements which are being presented to the Board for ratification:

ASB Works 

Atkinson, Andelson, Loya, Ruud & Romo Agreement

City of Davis - School Crossing Guards 

City of Davis - Veteran's Memorial Center Rental Agreement

Go Sign Me Up Agreement

Marin County Office of Education's Walker Creek Outdoor School Agreement - Montgomery

Sacramento County Office of Education MOU

University of California, Davis Work Study Agreements

Staff is recommending the approval of two actions:

1. Approve Davis Senior High School "All Student Center" design and construction (full project option) as proposed by the MPR stakeholder committee.  The total cost of the full project option is $7.2 million.  As a budget alternative,  the Board may select to approve the (value engineered option).  The  total cost of the value engineered option is $5.2million. 

2. Approve Agreement for Architectural, Civil and Electrical Engineering Services to HMC Architects (Design Development & Construction Documents) for the New "All Student Center" MPR Building at Davis Senior High School.  

Recently, staff presented relative information to the Governing Board regarding the final project programming efforts and stakeholder input for the proposed multipurpose building at Davis Senior High School.  The Governing Board commissioned the services of HMC Architects to guide the Davis Senior High School staff in developing a proposed program document that would reflect the needs and size of this replacement facility. 

At the June 25 Board meeting, the Board of Trustees reviewed the recommended size and scope of the proposed MPR building and requested a more detailed scope and budget study which would compare the original planned project budget of $5.5M to what had been determined by the DSHS stakeholder group.

HMC Architects has prepared a general presentation outlining the space programming options in relation to the original project budget of $5.5M and requested space needs of the DSHS stakeholder group estimated at $7.2M.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

In either of the proposed project planning scopes (Value Option #1 or Original Project Program), if acceptable the next step would be to continue the design process through Design Development and Construction Documents which would include input from the general public and civic agency partners.

HMC Architects has prepared an Architectural and Engineering Services proposal for $523,042 to complete the design effort using the criteria for scope identified by Davis Senior High School's Stakeholders for final project programming.  Architectural and Engineering Design Development and programming costs would be funded through the sale of surplus property (Grande Land Sale) and other Deferred Maintenance Funding (COPs), and has no fiscal impact on the General Fund.  

This is an informational/update item.

It is intended to provide the BoE an update of DJUSD processes and timelines regarding later start, AIM and CTE/STEM advisory staff and/or committee work.  Staff is not making recommendations regarding later start, AIM and CTE/STEAM during this presentation.

May 21 – CTE/STEAM  Advisory

On May 21 the Superintendent presented an update regarding the formation of a DJUSD Career Technical Education (CTE)/Science, Technology, Engineering, Agriculture/Arts, & Mathematics (STEAM) Advisory Committee.

The attached "CTE/STEAM Advisory Team"  invitation letter  which was mailed to DJUSD, UCD and Community CTE/STEAM experts represents an important initial step in advancing the CTE/STEAM conversation.

Following are the CTE/STEM Objectives:

• Qualify Davis Senior HS as a national STEAM school

• Integrate STEAM thinking into the school curriculum

• Increase student interest and participation in CTE/STEAM courses

• Design, develop & expand CTE/STEAM pathways & offerings at DHS

• Build a CTE/STEAM community support network for students and teachers

• Seek CTE/STEAM related internship opportunities for students   

April 4 - Later Start  

On April 4 the Board heard a presentation regarding the Later Start Committee Report. Staff recommended postponing implementation until all stakeholders could be included. Staff also recommended that the District start an awareness campaign as soon as possible to engage all stakeholders.

The Later Start approved motion was as follows:

1. Instruct the Superintendent to establish a committee or committees that will  continue during the summer and fall 2015 to study ways to incorporate later start times at all DJUSD secondary schools, with an eye to mitigating the negative effects of any schedule change.

2. Request the Superintendent to direct the committee(s) to focus on:  (a) education and awareness; (b) examining bell schedules, including block and modified block schedules, with an eye to mitigating student stress and negative effects of later start and the equity impact of any change; and (c) ongoing monitoring of any new policy.

3. Request the Superintendent to direct the committee(s) to present recommendations for one or more viable implementation plan(s) in January 2016 so that a plan could be approved, negotiated, and implemented in time for the 2016-17 school year.

The attached Later Start document provides a timeline for anticipated work during the 2015-16 school year.

June 4 - AIM

On June 4 the Board approved the following motion 4-1:

1. To provide more equitable access to the AIM program, move to eliminate the use of private testing to qualify students, beginning with students who would first be admitted to the program in the 2016-17 school year. 
2. Further, direct the Superintendent to have staff review and recommend assessment protocols to be implemented in screening students beginning in the 2015-16 school year.  The focus of assessment will be to identify students whose needs cannot be met in classrooms which fully implement best practices of differentiated instruction.
3. Assessment will take into consideration multiple measures.  Recommended changes will be approved by the Board, prior to implementation.
4. Further, direct the Superintendent to develop a plan for the district which fully implements differentiated instructional practices in all classrooms.

The Board and ataff have publicly announced that a formal presentation and recommendations related to the  motion will be brought  back for Board consideration at the September 17 regular meeting of the Board.

The attached AIM communication letter is one of several communications from the Superintendent's Office describing summer work that is taking place related to the Board's motion.

Receive update on final approved State budget. 

The 2015-2016 State Budget was approved and signed by the Governor on June 25. The major changes in the approved State budget include:

• Decrease in Local Control Funding revenue (LCFF Growth)
  • Prop 98 funds shifted to pre-school, reducing LCFF allocation
• Decrease in One-time Discretionary Mandated cost payments
  • Funds shifted to cover “Educator Effectiveness” Categorical Program
  • Districts will receive similar one-time funds but they will be restricted categorical for specific purposes.

The State budget approval process included differences of opinion in State revenues and additional programs to be funded.  The Governor’s consistent theme has been a conservative approach to managing one-time versus on-going revenues and spending.  Similar to prior years, the Governor considers post budget revenue increases above projections as a source of one-time funding.  This is a prudent approach as the State has to work through the sunset of the temporary Proposition 30 tax revenues.

The compromise as in past years is to shift around program funding from the Governor’s projected revenues to the programs being requested by the legislature.

This year was politically troubling in that non Prop 98 program increases, such as pre-school, shifted into the K-14 base without any adjustments (adjustment were made in the past).  Prop 98 is a K-14 program.  This puts future burden of pre-school into Prop 98.  While it was not large, it is a continued effort to manipulate Prop 98 that erodes funding for K-14.

The other shift was to fund a categorical program.  There continues to be political pressure to carve out categorical programs for specific activities. In order to meet this request and the Governor’s funding philosophy, the unrestricted one-time discretionary funds were reduced and shifted to cover a new K-12 restricted categorical program. 

In Summary, the current year is still much better.  This is projected to be the peak year in annual State funding growth. The district will need to continue to be cautious in spending decisions as we balance employee compensation, educational plans (LCAP), and deficit spending levels going forward.

Updated Recommendation (8-6-15)

• Receive a staff presentation to review Board Policy 5144.1 – “Suspension and Expulsion/Due Process.”

• Discuss whether to retain the current language in the existing policy as listed in Option 1 (No student in grades K-3 may be suspended for disruption or willful defiance, except by a teacher pursuant to Education Code 48910) or adopt a change in policy listed in Option 2 (No student may be suspended for disruption or willful defiance, except by a teacher pursuant to Education Code 48910)

• If the Board chooses to retain option 1 (existing language), no further action is required.

• If the Board determines option 2 is preferable, staff recommends holding the second reading and approval at the next meeting. 

Receive a staff presentation to consider modifying existing Board Policy 5144.1 "Suspension and Expulsion/Due Process" to eliminate Education Code 48900(k), Disrupted school activities/defied valid authority, as a reason to impose a home suspension.

If the change is accepted, and a second reading is waived, approve the policy. 

Currently Education Code 48900(k) allows a home suspension for students in grades 4-12 who have disrupted school activities or defied valid authority.  This is a highly subjective category that has been found state-wide to be disproportionately applied to students of color. As part of the CSBA Board Policy services, comprehensive updates are prepared on a quarterly basis to insure compliance with statutory changes and obligations, as well as the welfare of school districts.  In the December 2014 guidelines, CSBA suggested that districts consider banning the use of 48900(k) for all students regardless of age.   

DJUSD administrators have made a concerted effort to avoid the use of 48900(k) and we have seen a dramatic drop in the use of this Education Code for home suspension in recent years.  However, of the 251 home suspensions for the 2014-2015 school year, 6% still involved students being suspended solely for disruption/defiance.   In addition, these suspensions were disproportionally applied to African American and Hispanic students. 

Safety of all students and staff remains our highest priority.  The elimination of Education Code 48900(k) would not compromise safety since there is still the option to remove the disruptive/defiant student from the classroom environment and provide an in-school suspension alternative.  In addition, the district continues to invest in training for staff on restorative practices which can be a highly effective tool with disruptive/defiant students.

Approve the proposed changes to the DJUSD classified substitute rates in order to attract and retain highly qualified substitutes. 

In October of 2014 the Board of Education approved an automatic certificated substitute rate increase for certificated substitutes that mirrors that of any permanent salary increase for DTA.  With the improvement of our National, State and local economies the number of substitutes looking for employment has decreased dramatically in the past 12 months and the increase in the certificated substitute rate has helped to diminish the effects of the lower supply of substitutes. Staff believes that a similar system for classified staff is appropriate and will help the district's substitute salaries to remain competitive regionally. 

Staff is proposing the following changes to the classified substitutes pay rates.

1.) District staff recommends that the Board approve a 4% (equal to the 2014-15 and 2015-16 permanent increases in salary) increase in classified substitute rates in order to remain competitive regionally.

2.) When salaries are permanently increased for CSEA members the substitute rates will automatically be increased by the same percentage for the future year(s).

Proposed Classified Salary Schedule will be available Monday.

The district spends approximately $425,000 annually on classified substitutes. The approval of this motion would increase general fund expenditures for classified substitutes by $17,000.