It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Bob Poppenga will lead those attending the meeting in a patriotic observance.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Approve Certificated Personnel Report No. 18-20 covering 1 Employment, 1 FTE Increase, 1 Rescission of Resignation, and 1 Retirement and possible Addendum covering 5 Employments.

Approve Classified Personnel Report that covers 1 Coaching Variable Services Agreement and possible addendum that covers 3 Employments, 1 Promotion and 5 Coaching Variable Services Agreements.

Approve the recommended reorganization of the Facilities, Maintenance and Operations Department to expedite Bond Project Construction.

Following the Board of Education decision to expedite Bond funded projects and subsequent bond sales, District staff have developed a reorganization plan for the Facilities, Maintenance and Operations Department that will provide the capacity to complete the Bond program within the requisite timeline and as efficiently and effectively as possible. 

Current Situation

Currently, the Facilities, Maintenance and Operations Department has one Director, one manager and one supervisor to oversee 72 permanent employees and lead a wide range of district functions including but not limited to; 

1. Planning, outreach and construction of all Bond projects, 

2. Planning, outreach and construction of all non-Bond construction projects, 

3. Management and completion of facility repairs,

4. Management and completion of regular, preventive, and deferred maintenance, 

5. Management of custodial operations, landscaping services, 

6. Energy management, 

7. Management of warehouse and mail services, 

8. Management of facility rentals, fleet services, communication services, reproduction services, and 

9. Ensuring compliance with numerous Federal, State and Local laws and regulations.

Rationale for Reorganization

The expedited sale of all $150 million in Measure M bonds requires 85% funds to be committed within three years and 100% of the funds to be spent within the next five years.  In order to effectively and efficiently implement the Bond Program within this aggressive timeline, staff is recommending a reorganization of the Facilities, Maintenance and Operations Department.  This proposed reorganization is will accomplish the following goals:

1. Reduce the amount of Bond Program funds expended on  outside consulting services to a minimum.

2. Increase internal personnel resources to focus on Bond Program implementation.

3. Improve service levels to school sites, DJUSD staff, and community groups by streamlining associated services leadership. Minimize impacts to the General and Facilities Funds

The proposed reorganization includes the following highlights:

1. Replacement of the Director of Facilities, Maintenance and Operations to Executive Director: Capital Operations. This position would provide for overall leadership of the departments and would be funded at 60% Facilities funds and 40% Bond funds.

2. Replacement of the Manager of Maintenance and Operations to Director II: Maintenance and Operations. This position would provide for overall leadership of the Maintenance and Operations department, grounds services, and custodial services. This position will be funded by 100% Facilities funds.

3. Replace the Manager IV: Supervisor of Custodial Services to Manager IV: Facility Operations with a modified salary schedule (see attached ALT salary schedule).  This position would provide overall leadership of custodial services and Facilities Use. This position will be funded by 75% General fund and 25% Facilities fund.

4. Creation of a Facilities Project Manager . This position will provide overall leadership for all Facilities Projects, both bond and non-bond funded. This position will be funded by 10% Facilities funds and 90% Bond Funds.

Approve the appointment of the Superintendent's designee Tom McHale, Jeff Lorenson and Amelia Hess as the District's CIF Representatives for the 2020-2021 School Year.

Each year the Board must appoint the District representatives to the Sac-Joaquin Section of the California Interscholastic Federation (CIF).  The Superintendent designates staff to fill these roles, which are the high school principal and the Athletic Director. 

The California Interscholastic Federation Form with the 2020-2021 Designation of CIF Representatives to the league is attached. 

Adopt Resolution 52-20 Updating Online Prequalification Process for Prime Contractors and Subcontractors Pursuant to Public Contract Code Section 20111.6.

Adoption of a prequalification process for prime contractors and subcontractors is required by Public Contract Code Section 20111.6 in order for the District to utilize the Lease-Leaseback construction delivery method.

There is no financial impact.

Approve the following Bond Program Agreements: 

1. Civil Engineering Services - Warren Consulting Engineers, Inc. for underground utility surveying for the Birch Lane Elementary School Multipurpose Room Project.
2. Civil Engineering Services - Warren Consulting Engineers, Inc. for aerial surveying for the Davis High School STEM and Aquatics Center Projects.
3. Geotechnical Engineering and Geologic Hazards Services - Wallace Kuhl and Associates for geologic surveying for the North Davis Elementary School Multipurpose Room Project.
4. Geotechnical Engineering and Geologic Hazards Services - Wallace Kuhl and Associates for geologic surveying for the Willett Elementary School Multipurpose Room Project.
5. Civil Engineering Services - CNA Engineering, Inc. for topographic surveying and underground utility surveying for the Korematsu Preschool Project.
6. Contractor Prequalification Services - Colbi Technologies, Inc. for software and services for contractor prequalification compliance for Lease-Leaseback Bond Program projects.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program projects:

1. Warren Consulting Engineers, Inc. - A detailed underground utility survey of the entire Birch Lane Elementary School campus is required for the design of new underground utilities for the Multipurpose Room Project.
2. Warren Consulting Engineers, Inc. - Aerial surveying of the Davis High School campus is necessary to assist in the determination of the recommended placement and design of the new STEM Building and Aquatic Center Projects.
3. Wallace Kuhl and Associates - a topographic survey of the North Davis Elementary School campus and the determination of any geologic hazards is required to prepare the design of the Multipurpose Room Project.
4. Wallace Kuhl and Associates - a topographic survey of the Willett Elementary School campus and the determination of any geologic hazards is required to prepare the design of the Multipurpose Room Project.
5. CNA Engineering, Inc. - a topographic survey of the Willett Elementary School campus and the determination of any geologic hazards is required to prepare the design of the Multipurpose Room Project.
6. Colbi Technologies, Inc. – the Lease-Leaseback construction delivery method will be utilized on most of the Bond Program Signature Projects (Korematsu Preschool excepted).This delivery method requires a prescribed and complex prequalification process for general contractors and mechanical/electrical/plumbing subcontractors.The software and prequalification review services provided by Colbi Technologies, Inc. will help ensure legal compliance and will improve program efficiency.

The cost detail of the agreement is posted in the attachment(s) and budget has been allocated in the Building Fund from Bond Program revenue.

Receive and accept the Citizens' Bond Oversight Committee (CBOC) report.

DJUSD is committed to accountability and transparency in all aspects of its financial accounting. The purpose of the Citizens' Bond Oversight Committee (CBOC) shall be to inform the public concerning the expenditures of bond funds. The committee shall actively review and report on the proper expenditure of taxpayers' money for school construction.  As such, Resolution No. 30-19 established a Citizens' Bond Oversight Committee for General Obligation Bonds (Measure M) and was adopted by the Board of Education at the meeting held on December 20, 2018.

The Committee's report is attached. 

Staff will provide a brief update on the District budget from the Governor's May Budget Revision that was published May 14, 2020.

Any attachments will be posted prior to the meeting date. 

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during our school closure focused on slowing the spread of COVID-19 in our region.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for June 4, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. The Board will reconvene in open session at approximately 6:30 p.m. Consistent with the Shelter in Place orders from the Governor and Yolo County, this meeting is compliant with the Governor’s Executive Order N-29-20 which allows for a deviation of teleconference rules required by the Brown Act. In person attendance will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing live on cable television on DJUSD Education Channel 17 or stream the meeting at www.djusd.tv.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on May 15, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.