It is anticipated the Board will reconvene in open session at 6:30 p.m.

The health, well-being, and public safety of community members, public officials, and employees is the top priority for DJUSD. Consistent with the Shelter in Place orders from the Governor and Yolo County, Board members and staff may participate in this meeting via teleconference or otherwise electronically. This meeting is compliant with the Governor’s Executive Order N-29-20 which allows for a deviation of teleconference rules required by the Brown Act. Likewise, in person attendance at the Board meeting will not be permitted.  Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Board Member Alan Fernandes will lead those attending the meeting in a patriotic observance.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Approve Certificated Personnel Report No. 16-20 covering 1 Employment, 2 FTE Increases, 1 Retirement and possible addendum covering 3 Employments.

Approve Classified Personnel Report No. 16-20 covering 1 Employment, 2 FTE Increases, 2 Resignations, 1 Coaching Variable Services Agreement and possible addendum covering 1 Employment and 5 Coaching Variable Services Agreements.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605.)

These reports cover the periods from February 1 to February 29, 2020, and March 1 to March 31, 2020.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605.)

These reports cover the periods from February 1 to February 29, 2020, and March 1 to March 31, 2020.

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during our school closure focused on slowing the spread of COVID-19 in our region.

Receive an update from staff on the March 3, 2020 election results. 

Receive an update from staff on Measure H.

Staff will provide a report on Measure H.

Conduct a public hearing to receive comments regarding proposed LED lighting Retrofit projects at Montgomery, Fairfield, Patwin, Pioneer, and Willett Elementary Schools, King High School, the Operations Center, and the District Office complex.

Government Code section 4217 requires the holding of a public hearing to receive comments regarding the award of contracts under the provisions of Section 4217.

The district has provided public notice at least two weeks prior to this regularly scheduled meeting that it would hold a hearing to consider proposed energy conservation facilities and of its intent to authorize proceeding under Government Code section 4217.

The public hearing has no fiscal impact.

Approve Resolution No. 50-20, Intent to Authorize Acquisition Under Government Code Section 4217, approve Energy Services Agreement with Efficient Lighting Designs, Inc., and approve PG&E OBF Funding Agreements for LED Lighting Retrofit Projects at Montgomery, Fairfield, Patwin, Pioneer, and Willett Elementary Schools, King High School, the Operations Center, and the District Office Complex.

Over the last four years, the district has participated in the California Clean Energy Jobs Act (Proposition 39) to fund LED lighting retrofit projects at all but eight of the district’s facilities.  The number of district facilities that could participate in the Proposition 39 program was limited to the overall funding amount provided by the program.  In June 2019, the Board approved completion of the last round of Proposition 39 projects.  The projects were awarded under the provisions of Government Code section 4217 to Energy Efficient Lighting Design, Inc. (ELD).  The lighting retrofit projects were completed on schedule and within budget by ELD.

The energy consumption savings, reduced maintenance and replacement costs, and improved lighting quality of LED fixtures as compared to incandescent and fluorescent fixtures is well established.  It is in the district’s best interest to complete LED retrofit projects at the eight remaining sites that could not be accommodated under the Proposition 39 program.

The eight sites proposed for LED retrofit projects are:  Montgomery, Fairfield, Patwin, Pioneer, and Willett Elementary Schools, King High School, the Operations Center, and the District Office Complex (inclusive of DSIS).

Facilities staff researched potential funding sources and identified a program administered by the Pacific Gas and Electric Company (PG&E) as a potential funding source for the remaining LED projects.  The PG&E program is known as the On-Bill Financing Loan Program (OBF) which provides zero interest loans to eligible entities for qualifying LED retrofit projects.

In order to participate in the OBF program, detailed surveys and inventories of existing lighting are required to determine the projected energy savings.  The district has completed these surveys and the necessary calculations to participate in the OBF program.  PG&E has reviewed and has confirmed the district’s calculations and has approved the district to participate in the OBF program.  PG&E has determined the combined eight site payback period to be 7.1 years.

The repayment of the OBF loan is made through the realized energy savings over the 7.1 year payback period.  The district’s energy bills at the eight sites will remain constant and the savings delta will retire the OBF loans in 7.1 years.  There is no net additional cost to the district related to the OBF program.

Once the OBF loans are retired, all energy savings would then be realized by the district.  In addition, approximately 95% of the proposed LED fixtures and components carry a 10-year manufacturer’s warranty.

Although the district would not receive fiscal benefit related to the energy savings of the LED retrofit until the OBF loans are retired in 7.1 years, the district would realize immediate benefit as a result of significantly reduced maintenance requirements and improved lighting quality of the LED fixtures.

On the February 6, 2020 Board Consent Item Calendar, the Board authorized the Chief Business and Operations Officer to execute the OBF loan documents.

Government Code section 4217 provides an alternate means for public agencies to award energy service contacts.  Specifically, Government Code section 4217.12 provides for public agencies to enter into energy service contracts if the public agency determines the services to be provided are in the best interest of the public agency.  To determine if a contract is in the best interest of the public agency, the agency must find the anticipated cost to the public agency for energy services will be less than the anticipated cost to the public agency if the services were not provided.

PG&E completed a very thorough analysis of energy use, projected energy savings, and project costs which determined the requirements of Government Code section 4217.12 would be met.

Facilities Staff is recommending the approval of the attached contract with ELD, Inc. to complete eight LED retrofit projects through PG&E’s OBF program.  ELD is being recommended as they are in the district’s energy services firm pool (March 2019 RFQ process), they have a proven track record coordinating PG&E OBF projects, and they have been highly successful in completing LED retrofit projects in the DJUSD.

No net additional financial impact during aggregate payback period of 7.1 years.  After 7.1 years, energy cost savings would be realized by the district.

Approve Resolution No. 48-10 refinancing of Series 2010 and 2011 refunding bonds.

Government Financial Strategies (GFS), works with District staff to monitor the District’s outstanding debt.  Based on current market conditions, GFS and District staff recommend the Series 2010 and 2011 Refunding Bonds be refinanced.Government Financial Strategies projects a total savings to taxpayers of approximately $386,000 from refinancing the Series 2010 and 2011 Refunding bonds. This savings (reduction in debt service) will result in lower tax rates for District taxpayers, with this decrease estimated to be approximately $0.50 per $100,000 of assessed valuation. It is important to note that the savings will only benefit District taxpayers and not the District's General Fund or other funds. Efficient refinancing is part of our obligation to taxpayers in managing our outstanding debt. The District has refinanced bonds in the past to save money for the Davis Joint Unified School District taxpayers.   

There is no financial impact to the District. 

Background Information:

On November 6, 2018, 75% of voters within the District voted to approve Measure M.  At the March 5 and 19, 2020, Board meetings, the Board received an informational presentation on the bond financing plan and the bond sale process from the District’s financial advisor, Government Financial Strategies.

Current Consideration:

The Board will be asked to consider adoption of a Resolution authorizing the sale of the second series of Measure M Bonds in an amount not to exceed $100,600,000.  In addition, the Resolution:

• Authorizes the sale to an underwriter to be selected using a competitive selection process
• Approves various financing documents in draft form, and authorizes certain District officials to execute the final versions of the documents with information from the sale

The projected cost of bond issuance is $1,295,000, to be paid from bond proceeds. The estimated amount of proceeds after costs is $96,725,000.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for May 7, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. The Board will reconvene in open Session at approximately 6:30 pm.

Consistent with the Shelter in Place orders from the Governor and Yolo County,this meeting is compliant with the Governor’s Executive Order N-29-20 which allows for a deviation of teleconference rules required by the Brown Act. In person attendance will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing live on cable television on DJUSD Education Channel 17 or stream the meeting at www.djusd.tv.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on April 13, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.