Board Member Tom Adams will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 07-18 covers 1 Employment, 3 Temporary FTE Increases, 1 Resignation, 1 Status Change, 1 Variable Services Agreements - Coaching, and possible addendum covering 2 Employments, and 15 Variable Services Agreements Coaching.

Classified Personnel Report No. 07-18 covers 6 Employments, 5 FTE Increases and possible addendum covering 3 Employments, 2 Promotions and 15 Coaching Variable Services Agreements.

Approve the following minutes:

• Jun 22, 2017
• Aug 3, 2017
• Aug 17, 2017 (special)
• Aug 17, 2017 (regular)
• Aug 26, 2017
• Sep 7, 2017
• Sep 21, 2017 (special)
• Sep 21, 2017 (regular)
• Oct 11, 2017
• Oct 19, 2017
• Oct 27, 2017

Approve Resolution No. 28-18, recognizing November 5-11, 2017 as California Retired Teachers' Week.

Approve Change Order No. 1 for additional scope not included during project bidding that is in excess of the established Project Contingency for Owner Requested Changes above Contract Scope.

On May 18, 2017, the Governing Board approved the bid proposal submitted by Cooper Oates Air Conditioning, Inc. (COAC) and authorized staff to execute the construction agreement to complete the work described in the HVAC and Controls Replacement Project – Phase III for a total cost of $2,758,623, which included a $50,000 project contingency. 

During the course of construction, six change items became apparent and the cost of three of these items were in excess of the approved project allowances.  Because of the additional scope of work, the District must increase the project award value to complete the project. These items consisted of: a) Davis High School P building not being able to re-use the existing 7.5-ton unit in surplus because it did not have the correct voltage; therefore, new units needed to be purchased; b) Davis High School O building ductwork modifications were needed to reduce interior noise; c) Additional work was deemed necessary at DSIS relating to roof duct connections and temporary cooling. 

On October 13, 2017, COAC presented quotes to complete the additional scope of work totaling $22,350 above the remaining project allowance.  These unforeseen changes are common and require Board approval to increase project costs above the previously authorized amount. The total value of Change Order No. 1 is $22,350 and will be used solely for the scope of work described in Change Order No. 1.  As the results of Change Order No. 1, the new construction value for the HVAC and Controls Replacement – Phase III increased from $2,758,623 to $2,780,973.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

The original awarded value to Cooper Oates Air Conditioning Inc. for the HVAC and Controls Replacement Project – Phase III of $2,758,623 increases by $22,350 establishing a new total Project cost of $2,780,973. The entire project costs are being funded by Deferred Maintenance Funding (COPs), and do not have any fiscal impact on the General Fund.

Approve the Notice of Completion for HVAC and Controls Replacement Project – Phase II (PN 16-22) at four sites.

On April 6, 2017, the Governing Board approved the bid proposal submitted by Hometown Construction, Inc. and authorized the execution of contract agreements, and other acts relating to the HVAC and Controls Replacement Project – Phase II (PN 16-22) at Four Sites. The contract award value for the project was $1,300,000 that included $40,000 in project contingency. During the course of the project, it was discovered that four existing units at Holmes Jr. High School building “C” were missed on the original bid documents prepared by the District.  In addition, two units at the Pioneer Elementary School building “F” were determined to be undersized for the space and required minor up-sizing.  The costs of the required changes were paid through the established owners allowance as shown on the project financial summary sheet. The total cost of the project came in under the original contract amount including contingency. 

Hometown Construction, Inc. has completed their contractual responsibilities, including punch list and has turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for HVAC and Controls Replacement Project – Phase II (PN 16-22) at Four Sites.

This project was a fully funded Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to the additional scope of work, $39,882 of the project contingency was utilized to complete these items. The final cost for the HVAC and Controls Replacement Project – Phase II (PN 16-22) at four sites is $1,299,882.

Accept the gifts totaling $6,899.00 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $6,899, which have been received by the District since the September 7, 2017, Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Hear a presentation on the District’s efforts to increase attendance for all students; consider data to support these efforts; and continue to focus resources on areas that improve attendance in order to support students’ academic and social-emotional growth.

The Board of Education has prioritized quality education and the social emotional support of students in Davis Joint Unified School District, which requires students to attend school.  District staff support excellent attendance in a variety of ways including positive messaging to parents and students, conferencing with parents whose students are having attendance issues, and partnering with the District Attorney’s office for severe attendance cases.  These services provide important supports for our most vulnerable youth and increased attendance translates to increased finances for the district.  

This presentation will inform the Board of  about the attendance improvement process, provide attendance data for 2016-2017, and list our goals for improving attendance for the 2017-2018 school year.     

None

Hear a report on DJUSD 2017 spring testing results of the California Assessment of Student Performance and Progress (CAASPP).

Each spring DJUSD students in grades three through eight and eleven participate in the English Language Arts and Mathematics statewide assessments. These tests make up the California Assessment of Student Performance and Progress (CAASPP) and are part of the California Accountability and Assessment system.

Now in our third year of CAASPP, these results can be used to measure progress and focus on areas of improvement.  While overall scores of students in DJUSD remain strong, the opportunity and achievement gap, as reflected on these tests, continues to persist.  

After a review of district data, staff will present an analysis of the results and a framework to guide the district towards its goals. 

Furthermore, DJUSD and Da Vinci Charter Academy have set local indicators that comply with state priorities. Annually, the DJUSD governing board will hear updates on progress against these priorities, which include 1) Basic Services, 2) Standards-based materials, 3) Engagement, and 4) Climate. 

None at this time.  As a mandated program, districts are reimbursed for the cost of these assessments.

The next official budget report for the District is the First Interim Report in December.  This budget report will include the updates from unaudited actuals, the final approved State budget and other budget revisions based upon current activity.  This report includes changes in budget projections for the current year as well as future year projections.

The State Local Control Funding Formula (LCFF) projected growth is slowing down with leveling of Proposition 98 projected growth.

As the district looks forward, there are six major budget themes to understand and discuss as we plan for next year and beyond.

1. Projected state revenue
2. Eliminating deficit spending
3. Pension costs
4. Employee compensation and collective bargaining
5. Staffing and Program changes.
1. Mandated state programs
2. Program and services growth for LCFF Supplemental programs revenue as part of the Local Control Accountability Plan (LCAP)
3. Instructional materials and technology
   
6. Fund balance reserve components.

Staff will discuss the status of the budget with these themes and make recommendations on a course of action for the upcoming First Interim budget.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for November 16, 2017. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on October 27, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.