In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 05-18 covers 1 Employment, 3 Temporary Employments, and 10 Temporary FTE Increases.

Classified Personnel Report No. 05-18 covers 5 Employments, 1 FTE Increase, 1 Promotion, 2 Resignations, 1 Partial Resignation, 2 Retirements and possible addendum covering 25 Coaching Variable Services Agreements.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Office of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.

 The quarterly report is attached.  This form reflects only the required reporting elements.

Accept the proposed Board Policy and Bylaw amendments as a first reading, waive the second reading, and approve the revised Board Policies and Bylaws as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.  

Approve the Notice of Completion for Parking Lot Improvement Project – Emerson Jr. High School PN 16-28

On June 15, 2017, the Board accepted bid proposals submitted by Western Engineering Contractors, Inc. and authorized the execution of contract agreements, and other acts relating to the Parking Lot Improvement Project at Emerson Jr. High School. The contract award value for this project was $915,379 that included $50,000 in project contingency and additive alternates 2 and 4. 

Western Engineering Contractors, Inc. has completed their contractual responsibilities, including punch list and all required closeout documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Parking Lot Improvement Project – Emerson Jr. High School PN 16-28.

This project was fully funded by the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to additional scope of work, not identified during project bid period, $4,554 of the project contingency was utilized to complete these items. The total cost for the Emerson Parking Lot Improvement Project was reduced by $­45,446 for a final project cost of $869,933.

Approve the Notice of Completion for Hard Court Asphalt Repair Project – (5 Sites) PN 16-27.

On April 6, 2017, the Board accepted bid proposals submitted by Alaniz Construction, Inc. and authorized the execution of contract agreements, and other acts relating to the Hard Court Asphalt Repair Project – at five elementary school sites. The contract award value for this project was $660,000 that included $50,000 in project contingency. 

Alaniz Construction, Inc. has completed their contractual responsibilities, including punch list and turned in all required closeout documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Hard Court Asphalt Repair Project – (5 Sites) PN 16-27.

This project was fully funded by the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $49,083. The total cost for the Hard Court Asphalt Repair Project is reduced by $­917 for a final project cost of $659,083

Adopt Resolution No. 25-18 establishing the District's GANN Limit for the 2017-2018 fiscal year at $60,489,168.11 and the recalculated appropriation, which is subject to limit for the 2016-2017 fiscal year at $58,342,383.67.

In November of 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts.

The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.

Approve the 2016-2017 Unaudited Actuals report

This report constitutes the final State required accounting of the Davis Joint Unified School District’s receipts and expenditures as of June 30, 2017. The Davis Joint Unified School District prepared this report using Generally Accepted Accounting Principles (GAAP) as outlined for use in school districts by the California School Accounting Manual (CSAM). The final ending fund balance for each Accounting Fund has been rolled forward to this year’s 2017-18 budget beginning balance and becomes the updated Board Approved Operating Budget for each Accounting Fund.

In summary, the actuals met or exceeded the district projection for all funds.  The Total General Fund ending balance is better than projected due to program carryover and delayed shipping and payment for the English Language Arts (ELA) instructional materials adoption. All variances, favorable or unfavorable will be reviewed and analyzed for future budget projections.

A copy of this report has been forwarded to the Yolo County Office of Education Pursuant to Education Code 42100. It will be forwarded to the State of California as the official actuals for DJUSD and will be the source of financial information for the California Department of Education Ed-Data website.

The full report and analysis is included as online supporting documents or is available for review in hard copy at the District Office.

Trustee Poppenga will be introducing a motion regarding the World Language Program. The Board may take action on this motion.

Trustee Poppenga will introduce his motion.

There is no fiscal impact at this time.

The District has begun the process of updating the Facilities Master Plan, which will include a current assessment of DJUSD facilities and set a vision for future facilities. LPA will be conducting site assessments and facilitating stakeholder (student, staff and community) meetings to create a future facilities vision.

None

Hear an update on instructional materials recommendations at the secondary level. This item will come back to the Board of Education on consent for approval at a future meeting. 

Staff regularly brings instructional materials updates to the Board of Education for consideration. The following changes are being recommended by staff:

 Literature

• The House on Mango Street to supplement materials for English 9

 Textbooks

• CDX Fundamentals of Automotive Technology, Principles and Practice, 2nd Edition, Jones and Bartlett, CDX, 2018 to replace Modern Automotive Technology, James E. Duffy, 2000 for Advanced Automotive Technology
• Auto Upkeep, Basic Car Care, Maintenance and Repair, 3rd edition, Michael E. Gray and Linda E. Gray, 2013 to replace ?Automotive Mechanics, ?Glencoe, 1986 for Basic Auto
  

The proposed cost for these materials is $9,050.

Hold a Public Hearing on Adequacy of Instructional Materials.

Adopt Resolution 26-18: Textbooks and Instructional Materials Compliance as Presented. 

In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board.  The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119).

The community is invited to address the Board regarding Resolution 26-18 at a public hearing during the October 5, 2017 Board of Education meeting. 

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on September 29, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.