It is anticipated the Board will reconvene in open session at 6:30 p.m.

The public is invited to call in and record their public comment for the upcoming Board of Education meeting. The public comment phone line will be open at noon on the day of the Board meeting. Dial (530) 757-5344 and follow the prompts to record your comment for a particular agenda item or for an item not on the agenda. The message will be played at the appropriate time during the meeting, within the allotted public comment period. This new public comment voicemail system will be in use until we can return to in-person Board meetings.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (20) minutes for the comment period may be imposed.

Approve the appointment of the Superintendent's designee Tom McHale, Jeff Lorenson and Chandra Wengler as the District's CIF Representatives for the 2021-2022 School Year.

Each year the Board must appoint the District representatives to the Sac-Joaquin Section of the California Interscholastic Federation (CIF).  The Superintendent designates staff to fill these roles, which are the high school principal, a Vice Principal and the Athletic Director. 

The California Interscholastic Federation Form with the 2021-2022 Designation of CIF Representatives to the league is attached. 

This resolution declares the first Friday in June to be National Gun Violence Awareness Day in the Davis Joint Unified School District to honor and remember all victims and survivors of gun violence and to declare that we as a country must do more to reduce gun violence.

Provide approval to the Board’s Legislative Representative to advance the development and legislative support and sponsorship of any or all of the items described below.

This motion will authorize the Davis Joint Unified School District Board of Education’s Legislative Representative to work with the Governor,state and federal legislators, and all appropriate elected and appointed government officials to develop and seek sponsorship of any and all of the following legislative ideas described below:

1. Enhance school district revenues for the long term to enhance long-term planning and budget stability for school districts.
2. Advocate for language in statute to allow for a lower vote threshold for school parcel taxes.
3. Improve the attendance system to lower expenditures and add funding to DJUSD and/or adopt a pilot program for attendance calculation through a waiver allowing for an independent study program process to provide for increased average daily attendance (ADA).
4. Advocate for additional funding, above Proposition 98 funding, for special education services for DJUSD which could include adding special education services to the definition of unduplicated students and federal legislation to advocate for additional funding for DJUSD, which could include but is not limited to fully funding special education.
5. Raise the legal minimum of budget reserves for districts with less than 10,000 students to allow for at least one month of operating costs.
6.  Provide full funding for universal preschool, full-day Kindergarten programs, and Transitional Kindergarten programs.
7. Provide for capital improvements and/or other facilities funding. 
   
8. Explore and support affordable options for two and four-year post K-12 career and college options.
9. Support legislation, including SB 364, that no child in California should experience hunger and that every public school pupil should benefit from access to and provided a healthy, locally procured and freshly prepared meals during the school day without consideration of the pupil’s eligibility for a federally funded free or reduced-price meal.
10. Support legislation that provides broadband support and development of broadband infrastructure to ensure that high-speed broadband service is available to every household in the state, in Yolo County and for DJUSD students, staff and families at affordable rates.
11.  Support legislation to include California’s environmental principles and concepts and ensure the promotion of environmental literacy, environmental justice, and equity to support the goals of reversing climate change.
12. Support legislation for Ethnic Studies programming, funding, implementation and  creating a statewide graduation requirement.
13. Support legislation augmenting physical and mental health services for young people and families. 
14. Support legislation to develop an ongoing approach to more effectively manage and mitigate annual increases in PERS/STRS costs to school districts.

Staff recommends that the Board of Education authorize the Associate Superintendent of Business Services to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code.

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, Tri Valley Recycling, who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.

1. Approve Resolution 54-21 and approve Change Order No. 2 for Abide Builders, Inc. for the Emerson/Da Vinci Junior High School Science Classroom Project.  
   
   
2. Approve Change Order No. 1 to Otto Construction, Inc. for the Early Learning Center at Korematsu Project. 
   
   
3. Approve Resolution 56-21 authorizing the use of the Omnia Partners Cooperative Purchasing Agreement to purchase furniture and equipment for the Emerson/Da Vinci Junior High School Science Classroom Project.
   
   
4. Approve the furniture and equipment proposal provided by MeTEOR Education as authorized under the Omnia Partners Cooperative Purchasing Agreement for the Emerson/Da Vinci Junior High School Science Classroom Project.
   
   

1. On November 5, 2020, the Board approved the construction contract for Abide Builders Inc. for sitework and construction services for the Emerson/Da Vinci Junior High School Science Classroom Project.
   
   Change Order No. 2 increases the original awarded value of $1,074,000 for Abide Builders Inc. by $76,375 which would establish a new total project cost of $1,257,551. 
   
   Change Order No. 1 was approved by the Board on May 6, 2021 in the amount of $107,176.  The combined value of Change Order No. 1 and No. 2 exceed 10% of the original contract amount.  Approval of Resolution 54-21 is required to exceed 10% of the original contract value.  A detailed breakdown of the items included in Change Order No. 2 is attached.  
   
   
   
2. On October 15, 2020, the Board approved the construction contract for Otto Construction, Inc. for sitework and construction services for the Early Learning Center at Korematsu Elementary School Project (Bond Funded).
   
   Change Order No. 1 increases the original awarded value of $3,098,000 for Otto Construction, Inc. by $244,856, establishing a new total project cost of $3,342,856. A detailed breakdown of the items included in the change order is attached.  
   
   Approval of Change Order No. 1 will exhaust the Project Budget. The Project Budget will be increased by $600,000 to cover the remaining anticipated project expenses.  The source for the budget modification will be from savings in the Emerson/Da Vinci Junior High School Science Classroom Project Budget.  As a result, there will be no impact to Program level contingencies.
   
   
   
3. The construction of the Emerson/Da Vinci Junior High School Science Classroom Project is nearing completion and is scheduled for occupancy in July 2021.  
   
   Capital Operations staff have worked closely with Emerson/Da Vinci staff to prepare a list of new furniture and equipment for the new science classrooms. Staff is recommending procurement of the new furniture and equipment for the project be awarded through the Omnia Partners Cooperative Purchasing Agreement which is a piggyback purchasing agreement authorized for use by California school districts under the provisions of Public Contract Code section 20118.
   
   Staff is recommending approval of Resolution 56-21 authorizing DJUSD to procure furniture and equipment for the project through the Omnia Partners Cooperative Purchasing Agreement.
   
   
   
4. Staff is also recommending the approval of the furniture and equipment proposal provided by MeTEOR Education as authorized under the Omnia Partners Cooperative Purchasing Agreement for the project in the amount of $163,416.49.

1. The cost of Change Order No. 2 for the Emerson/Da Vinci Junior High School Science Classroom Project will be funded by the Project Budget. The Project Budget will not be increased as the change order costs will be covered by the Project Contingency.
   
   
2. The cost of Change Order No. 1 for the Early Learning Center at Korematsu 
   will be funded by savings from the Emerson/Da Vinci Junior High School Science Classroom Project.
   
   
   
3. Approval of Resolution 56-21 has no financial impact. 
   
   
4. Approval of the MeTEOR Education proposal has a fiscal impact of $163,416.49. Funding will be provided by Bond Program funds and funds are accommodated in the Project Budget.

Staff will provide an update to the Board of Education about the status of COVID-19 in Yolo County and DJUSD; the Phase 4 Modified In-person Instructional Model; the remainder of the school year, including high school graduation plans; summer school, and the 2021-22 school year.

Any additional attachment(s) may be provided closer to the meeting date.

During the LCAP development process, staff provide updates to the Board of Education on key sections of  the LCAP to make the plan more accessible and understandable. This agenda item includes the following sections: Overall Analysis within the 2019-20 LCAP/2020-21 LCP Annual Update, 2021-24 Goals and Actions, Increased and Improved Services, and Local Performance Indicator Self Reflection.  

Also attached is Da Vinci Charter Academy's Overall Analysis within the 2019-20 LCAP/2020-21 LCP Annual Update, Plan Summary, Reflections, LCAP Highlights, Stakeholder Engagement, and Local Performance Indicator Self Reflection.

Adopt the Expanded Learning Opportunities Grant Plans for Davis Joint Unified School District and Da Vinci Charter Academy.

The California Legislature provided $6.6 billion in the Assembly Bill 86 COVID-19 relief package, including $2 billion for In-Person Instruction (IPI) Grants and $4.6 billion for Expanded Learning Opportunities (ELO) Grants. Governor Newsom signed AB 86 on March 5, 2021.

There is no application required to receive AB 86 funding. In May 2021, eligible entities will receive an apportionment that represents 50 percent of their allocation for both the IPI and ELO Grants. In August 2021, eligible entities will receive the remaining 50 percent of their allocation, less any reduction or forfeiture of IPI Grants described below.

The Expanded Learning Opportunities Grant Plans are attached for Davis Joint Unified School District and Da Vinci Charter Academy.

Since its inception in the winter of 2020, the DJUSD Ethnic Studies Task Force brought together over 100 staff, students and members of the community to learn about Ethnic Studies programming, identify interests for a future program, and, importantly, to learn about each other’s stories and lived experiences. 

In preparation for a program recommendation to be brought to the DJUSD Board of Education in the fall of 2021, an Ethnic Studies Advisory Committee will be created to inform the District’s recommendation and will function as an Advisory Committee under the auspices of the Instructional Services Department. DJUSD is seeking interested members of the community to guide District staff in the shared goal of creating a quality Ethnic Studies program to serve all students. Ethnic Studies is the study of the Asian American, African American, Native American, and Latina/o/x American communities’ identity, struggles, social movements, and contributions to society. 

The Declaration of Need for Qualified Educators is an annual process which is guided by California Code of Regulations, Title 5, and requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators."  If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year. 

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2021-2022. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, then the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas. 

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In the high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.

The Declaration of Need for Qualified Educators is an annual process which is guided by California Code of Regulations, Title 5, and requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators."  If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year. 

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2021-2022. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, then the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas. 

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In the high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.

The Declaration does not impact the General or Restricted Funds.

Staff will provide a brief update on the Governor's May Revision Budget released on May 14, 2021.

Any attachments will be posted closer to the meeting date. 

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreement between the District and the Davis Teachers Association (DTA).

Included in the Board packet is a public disclosure statement that outlines the effect of the negotiated agreement on the district budget. 

Approve the Memorandum of Understanding between the Davis Joint Unified School District and the Davis Teachers Association, as presented.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreement between the District and the California School Employees Association (CSEA).

Included in this agenda item is a public disclosure statement that outlines the effect of the negotiated agreement on the district budget. 

Approve the  Memorandum of Understanding between the Davis Joint Unified School District and the California School Employee Association #572, as presented.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact to the District of compensation for the Administrative Leadership Team (ALT) and Confidential Employees.

Included in the Board packet is a public disclosure statement that outlines the effect of this compensation on the District budget.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on May 17, 2021.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.