It is anticipated the Board will reconvene in open session at 6:30 p.m.

The public is invited to call in and record their public comment for the upcoming Board of Education meeting. The public comment phone line will be open at noon on the day of the Board meeting. Dial (530) 757-5344 and follow the prompts to record your comment for a particular agenda item or for an item not on the agenda. The message will be played at the appropriate time during the meeting, within the allotted public comment period. This new public comment voicemail system will be in use until we can return to in-person Board meetings.

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented.

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and Superintendent and are recommended for Board approval.

Additional attachments (s) may be included prior to the meeting.

Any attachment(s) will be provided closer to the meeting date.

Approve contract renewal with Consolidated Communications to provide a 10Gbps internet connection with the flexibility to increase to 25Gbps.

Any attachment(s) will be provided closer to the meeting date.

This is a renewal of our internet connectivity vendor agreement that provides internet for the entire district.  DJUSD requires a more robust and reliable internet connection to support the growing infrastructure that supports students and staff. This new connection will provide a redundant connection directly to the internet of 10Gbps with the ability to increase to 25Gbps. 

According to the LCAP, DJUSD is to develop an infrastructure to achieve its objectives and mission.  In order to support 21st Century instruction, state testing, and 1:1 technology, and the vast increase in use of instructional technology in classrooms, a bandwidth increase is critical.

Accept the bid from AT&T for Managed Service Wide Area Network (WAN) Connectivity.

Instruct staff to fully execute the contract with AT&T and submit Form 471 for E-rate funding.

The District is committed to providing reliable network connections and Internet access for optimal learning conditions. AT&T presently provides network connectivity between all DJUSD locations. The current contract with AT&T will expire soon after July 1, 2021. 

The Schools and Libraries Program of the Universal Service Fund, commonly known as “E-rate,” provides discounts to assist schools and libraries in the United States in obtaining affordable telecommunications, internet access and internal connections. The District has participated in the E-Rate program for over 20 years.   

In order to participate in the E-rate program, we must solicit competitive proposals for these services following a very prescriptive process defined by the Schools and Libraries Program. We have completed the bidding requirement and are requesting to award the bid and a new 5-year contract to AT&T.

Any attachment(s) will be added closer to the date of the Board meeting.

Accept bid and approve awarding contract to Quest Data Systems for network equipment for DJUSD network upgrades and upcoming bond projects.

Any attachment(s) will be provided closer to the meeting date.

DJUSD has a number of network equipment items that will reach End of Life before the end of 2021. The most critical of these are at Davis Senior High School, Birch Lane Elementary School, Cesar Chavez Elementary School, Willett Elementary School, and the Valley Oak Campus. In addition, new Bond construction is planned for four of these five sites in the coming year.

The Schools and Libraries Program of the Universal Service Fund, commonly known as “E-rate,” provides discounts to assist schools and libraries in the United States in obtaining affordable telecommunications, internet access and internal connections. The District has participated in the E-Rate program for over 20 years.   

In order to participate in the E-rate program, we must solicit competitive proposals for these services following a very prescriptive process defined by the Schools and Libraries Program. We have completed the required process and of six bids, we  are requesting to award this preliminary bid to Quest Media and Supplies (Quest). Each school project has yet to be completely defined and scoped, and a Statement of Work with a refined scope will be forthcoming for each project that moves forward.

Pursuant to Education Code 41020, school districts are required to submit an independent external audit in accordance with State and Federal audit guidelines. The District's 2019-20 fiscal year audit was conducted by Crowe LLP and the 2019-20 Financial Audit Report was accepted at the February 4, 2021 Board of Education meeting.

When a bond measure is approved under the 55 percent majority pursuant to Proposition 39 (Article 13A, Section 1(b)(3) and Article 16, Section 18(b) of the California Constitution), the District is required to provide annual independent performance and financial audits.  This is required for Measure M which was a 55% bond measure. Crowe conducted these audits and the reports are attached below and available for review in the Business Services Office.

In the auditor's opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Davis Joint Unified School District (the “District’s”) Measure M General Obligation Bonds activity as of June 30, 2020.

The results of their procedures indicated that, in all significant respects, Davis Joint Unified School District expended Measure M General Obligation Bond funds for the year ended June 30, 2020 only for the specific projects developed by the District's Board of Education and approved by the voters, in accordance with the requirements of Proposition 39.

These audit reports are shared with the Citizens' Bond Oversight Committee for review.

Yolo County Assessor/Clerk-Recorder/Registrar of Voters Jesse Salinas will provide a presentation regarding the Youth Empowerment Summit (YES!).

Staff will provide an update to the Board of Education about the status of COVID-19 in Yolo County and review progress on planning and action for return to campus for students and staff in our Phase 3 Hybrid Model the week of April 12, 2021, family survey information, welcome back to school activities, and preliminary summer school plans. 

Any attachment(s) will be provided closer to the meeting date.

Throughout the spring staff will bring the Board of Education portions of the LCAP to improve accessibility and understanding of LCAP components. This agenda item includes a draft of the LCAP Annual Update and a synthesis of input from stakeholder outreach. 

Any attachment(s) will be provided closer to the meeting date.

The Second Interim report reflects the financial activity of the District for the period of July 1, 2020, through January 31, 2021.

The Governing Board of a school district is required to certify, at the Second Interim report, that the District is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the District’s unrestricted fund balances and probable cash within the County Treasury that will be available for meeting obligations.

The District’s current “positive” budget certification is dependent upon the current January Governor’s budget. The Governor's proposal includes revenue to fund the Local Control Funding Formula (LCFF) for inflation (COLA). Future growth in State LCFF revenue is needed to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS).

The District is experiencing declining enrollment and future deficit spending which requires future budget reductions to maintain the State required minimum reserve of 3%.

Current economic projections will change in response to the timing of recovery from the impacts of the COVID-19 pandemic. There are many competing priorities for increased State funding including addressing the impacts from the pandemic, funding a COLA and growth across other State programs, and paying down expected cash deferrals. 

Recently passed legislation will provide additional one-time State and Federal resources not yet included in the District's budget.

Planning for these potential changes will continue throughout the remainder of this fiscal year. The next budget submission will be the June Adoption Budget for 2021-22.

The Board will be provided with an overview of the District’s interfund borrowing requirements, practices, and policies.

Any attachment(s) will be provided closer to the meeting date.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on March 12, 2021.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.