It is anticipated the Board will reconvene in open session at 6:30 p.m.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and Superintendent and are recommended for Board approval.

Additional attachments (s) may be included prior to the meeting.

Per Board Policy 1221, Citizen Advisory Committees, Citizens Oversight Committee for Parcel Taxes, each Board member nominates one person each year to serve on the Parcel Tax Oversight Committee for a two-year term. 

A committee vacancy occurred when Lea Darrah was elected as a Board Trustee. Former Trustee Cindy Pickett nominated Ms. Darrah for a two-year term expiring June 20, 2021. As Trustee Vigdis Asmundson filled Ms. Pickett’s seat, she shall appoint a person to fill the vacancy. This nominee will serve out the remainder of this term, until June 30, 2021.

Nominee                             

Fungai Mukome                  

Board Policy 1221, Citizen Advisory Committees, Citizens Oversight Committee for Parcel Taxes, establishes the appointment of a Citizens Oversight Committee for Parcel Taxes (COC) to ensure that tax funds are spent according to ballot measure language and to report annually to the Board and to the public regarding the expenditure of such monies. The COC is comprised of community members who are nominated to serve by Board Trustees.

The existing COC oversees Measure H, an eight-year parcel tax approved by voters in November 2016 to support quality schools and maintain educational programs and services of every campus. In March 2020, voters approved Measure G, an ongoing parcel tax, for the purpose of continuing to enhance the District's ability to competitively compensate its teachers and school employees.  

This Board resolution directs the consolidation of oversight over both Measures into one COC, as well as consolidation of future oversight of any subsequent parcel tax measures unless otherwise directed by the Board.

Since March 2020, the COVID-19 pandemic forced schools to close and students to learn predominantly in a Distance Learning environment. The District has been actively pursuing options for a safe Return to Campus for students and employees. In partnership with the University of California, Davis, and Healthy Davis Together, the District researched and evaluated options for air purification to help mitigate the spread of the COVID-19 virus upon return to campus instruction, potentially as soon as February 2021. 

Public Contract Code section 3400 allows school districts to make a finding that only one type of manufactured product or materials should be used on a Project if the Board of Education concludes that the use of the product will provide the District advantages. The District can forego competitive bidding if it concludes that competitive bidding would be futile or not otherwise to its advantage, per existing case law.

The identification of an air purifier meeting certain specifications, available in sufficient quantity to place in all classrooms and within a shortened timeline, is the basis for this resolution.

1. Professional Services Agreement- Visions Management for furniture programming, procurement, and delivery for Bond Projects. 
   
   
2. Professional Services Agreement- LP Consulting Engineers for commissioning services for the North Davis Elementary School Multipurpose Room project (Bond Funded). 
   
   
3. Professional Services Agreement- LP Consulting Engineers for commissioning services for the Willett Elementary School Multipurpose Room project (Bond Funded). 
   
   
4. Lease-Leaseback (L/LB) Preconstruction and Construction Agreement Award for the César Chávez, North Davis, and Willett Elementary School Multipurpose Room Projects to Landmark Construction. Adopt Resolution 38-21 and approve Site Lease and Facilities Lease (Bond Funded). 
   
   
5. Lease-Leaseback (L/LB) Preconstruction and Construction Agreement Award for the Da Vinci High School Tech Hub Project to Otto Construction. Adopt Resolution 39-21 and approve Site Lease and Facilities Lease (Bond Funded). 
   

1. Staff is recommending the Board approve a Professional Services Agreement with Visions Management for furniture programming, procurement, and delivery for Bond Projects.
   
   
2. Staff is recommending the Board approve a Professional Services Agreement with LP Consulting Engineers for DSA required commissioning services for the North Davis  Elementary Schoo Multipurpose Room project. 
   
   
3. Staff is recommending the Board approve a Professional Services Agreement with LP Consulting Engineers for DSA required commissioning services for the Willett Elementary School Multipurpose Room project. 
   
   
4. Staff is recommending the Board approve Lease-Leaseback Agreements for Preconstruction and Construction Contract Services for the César Chávez, North Davis, and Willett Elementary School Multipurpose Room Projects to Landmark Construction and adopt Resolution 38-21.
   
   In accordance with Education Code Section 17406, et seq., the DJUSD Board selected the Lease-Leaseback Project Delivery Method for the Elementary School Multipurpose Room Projects at its September 19, 2019 meeting. The Board adopted a Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Projects, and engaged in Lease-Leaseback procurement by issuing an RFQ/P for the add Elementary School Multipurpose Room Projects.
   
   The District subsequently received seven proposals for the César Chávez, North Davis, and Willett Elementary Multipurpose Room Projects, evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved resolution and identified Landmark Construction as the best value for the Project.
   
   After consideration of all proposals, and in accordance with the adopted Best Value Methodology and taking into consideration the proposers’ demonstrated competence and professional qualifications, the final Lease-Leaseback agreements for Landmark Construction are presented for approval. The Lease-Leaseback agreements recommended for approval are included with this item. 
   
   They are:
   
   a.  Site Lease, including Exhibits A and B; and
   
   b.  Facilities Lease, including Exhibits A-G.
   
   Construction legal counsel, DWK, provided the form of Site Lease and form of Facilities Lease used to negotiate the final agreements. 
   
   The cost for Pre-Construction Services is $48,825.  As contemplated by Education Code, the Facilities Lease shall be amended at a later time to insert the final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the Division of State Architect.
   
   
5. Staff is recommending the Board approve a Lease-Leaseback Agreement for Preconstruction and Construction Contract Services for the Da Vinci High School Tech Hub Project to Otto Construction and adopt Resolution 39-21.
   
   In accordance with Education Code Section 17406, et seq., the DJUSD Board selected the Lease-Leaseback Project Delivery Method for the Da Vinci High School Tech Hub Project at its September 19, 2019 meeting.  The Board adopted a Best Value Methodology for evaluating proposals received in response to its Request for Qualifications and Proposals (“RFQ/P”) for the Projects, and engaged in Lease-Leaseback procurement by issuing an RFQ/P for the Da Vinci High School Tech Hub Project.
   
   The District subsequently received nine proposals for the Da Vinci High School Tech Hub Project and evaluated them in accordance with the adopted Best Value Methodology, and made written findings via a Board-approved Resolution and identified Otto Construction as the Best Value for the Project.
   
   After consideration of all proposals, and in accordance with the adopted Best Value Methodology and taking into consideration the proposers’ demonstrated competence and professional qualifications, the final Lease-Leaseback Agreements for Otto Construction are presented for approval.  The Lease-Leaseback agreements recommended for approval are included with this item. 
   
   They are:
   
   a.  Site Lease, including Exhibits A and B; and
   
   b.  Facilities Lease, including Exhibits A-G.
   
   Construction legal counsel, DWK, provided the form of Site Lease and form of Facilities Lease used to negotiate the final agreements. 
   
   The cost for Pre-Construction Services is $33,260. As contemplated by Education Code, the Facilities Lease shall be amended at a later time to insert the final negotiated Guaranteed Maximum Price after the Project’s plans and specifications are approved by the Division of State Architect.
   

Staff will provide an update to the Board of Education about the status of COVID-19 in Yolo County, and review progress on planning and action for return to campus for students and staff. Discussion will also include conditions for a return to campus and staff recommendations for the hybrid instructional models that have been developed by the DJUSD Staff Action Team and reviewed through the Superintendent’s Advisories stakeholder engagement process.

Any attachment(s) will be provided closer to the meeting date.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on January 16, 2020. 

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.