It is anticipated the Board will reconvene in open session at 6:30 p.m.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

On an annual basis, the Board of Education reviews staff-recommended additions and changes to the District’s secondary program.  The following changes are being recommended by the staff for Board Approval:

AVID
English Language Development (ELD) 2
English Language Development (ELD) 3
Identity and Ethnic Literature

Accept the District’s response to the Grand Jury Report issued September 24, 2020 regarding current and future improvements to safety as a result of the Grand Jury’s recommendations.

The safety of students and staff is paramount to the District. Accordingly, the District has taken significant measures to address safety concerns including, but not limited to, comprehensive safety assessments; implementing extensive safety policies and procedures; maintaining an updated safety plan; providing regular safety training to students and staff; working with local law enforcement officers on issues of safety; communicating with its school and public community; conducting yearly emergency communication drills, and undertaking further safety projects.

The District is required to respond to the Grand Jury report recommendations by November 24, 2020.

All Class 3 records which have been held for the required retention periods and any permanent records which have been classified as Class 3 after having been duly microfilmed and held for the required retention periods may be destroyed as per Title 5, Sections 16026-16027 of the California Code of Regulations.

The attached lists of documents are considered Class 3 records or other. These records have been retained for the legal period of time as per Article 2, Sections 16023-16028, of Title 5, California Code of Regulations. There is no further need to retain these records for use in the District. Permission is being requested to destroy the hardcopy documents as noted on the attached lists.

It is recommended that the Board of Education determine the documents category as presented on the attached lists and authorize the destruction of such documents.

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, Tri Valley Recycling, who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to comply with certain environmental impact documentation regulations.  The required documentation is based on the specific nature of each proposed project.

Title 14 of the California Code of Regulations, Chapter 3, Article 19, provides for categorical exemptions for classes of projects which have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. Staff, working in conjunction with legal counsel, find the proposed project meets the following categorical exemptions.

Class 1 (Sec. 15301): The proposed project includes the minor alteration, i.e., relocation, of existing structures on the existing campus, and involves negligible or no expansion of existing or former use. 

Class 3 (Sec. 15303): The proposed project includes new, small facilities or structures, the conversion of existing small structures, and utility extensions and accessory structures. 

Class 14 (Sec. 15314): The proposed project would be located within the existing César Chávez Elementary campus, a developed property within the City of Davis, and will not increase original student capacity by more than 10 classrooms or 25 percent.  

Common Sense Exemption (Sec. 15061(b)(3)): It can be seen with certainty there is no possibility the proposed project involves any activity that may have a significant effect on the environment. District will be improving an already developed property, with low increased capacity.

 Approval of the CEQA Notice of Exemption has no financial impact.

Approve the following Bond Program Agreements:

1. Architectural Services Agreement Amendment- Lionakis Architects for Photovoltaic design for the Da Vinci High School Tech Hub Project (Bond Funded).

2. Professional Services Agreement- Wallace Kuhl & Associates to provide inspection and testing services for the Ralph Waldo Emerson Junior High Science Lab Classrooms project (Bond Funded).

3. Professional Services Agreement- Wallace Kuhl & Associates to provide inspection and testing services for the Korematsu Preschool project (Bond Funded).   

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education. The agreements are listed in the attachment section below and apply to the following Bond Program projects:

1. Staff is recommending the Board approve a second amendment to the original Lionakis Architects contract approved on October 3rd, 2019 for the Da Vinci High School Charter Academy Tech Hub Project. The scope of work would be amended to include photovoltaic design. This is a Bond Program funded project.

2. Staff is recommending the Board approve a Professional Services Agreement with Wallace Kuhl & Associates to provide special inspection and testing services for the Ralph Waldo Emerson Junior High Science Lab Classrooms project. This is a Bond Program Funded project. 

3. Staff is recommending the Board approve a Professional Services Agreement with Wallace Kuhl & Associates to provide special inspection and testing services for the Korematsu Preschool project. This is a Bond Program Funded project.

Staff will provide an update to the Board of Education about the progress on steps to return to campus for students and staff, including the results from recent family and staff surveys.  Dr. Aimee Sisson, the new Yolo County Public Health Officer, will also join us to provide an update on the state of COVID-19 in Yolo County.

Any attachment(s) will be provided closer to the meeting date.

In June 2018, the DJUSD Board of Education approved a comprehensive Facilities Master Plan, which outlined the facilities’ needs of the District. In November 2018, voters approved Measure M, a $150 million facilities bond to fund much of the DJUSD Facilities Master Plan. In addition, another $76 million from other sources make up the entire DJUSD Bond Program. 

The Board of Education prioritized several signature projects which include: new science labs at Emerson/Da Vinci Junior High School, an Early Childhood Learning Center at Korematsu Elementary, four new Elementary Multi-purpose Rooms, a new Tech Hub at Da Vinci High School, and a new STEM and Aquatics Center at DSHS. The Board will receive an update on the status of all signature projects. 

In addition, the District has recently been awarded four State-funded Career Tech Education Facility Grants.  These four CTE grants will result in additional construction at both Davis Senior High School and Da Vinci High School.

Staff will provide a schematic design for the STEM building and Aquatics at Davis Senior High School for approval. 

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The purpose of this item is to set the Board of Education's Annual Organization Meeting on December 17, 2020 at 6:30 p.m.                         

Under the provisions of Education Code section 35143 and Board Bylaw 9100, the governing board is required to set the day and time of its annual organization meeting at its regular meeting held immediately prior to the first Friday in December; that meeting falls on November 19, 2020.   The annual organization meeting shall be conducted within a 15-day period beginning with the same first Friday in December (December 4-19, 2020).  This year's annual organization meeting will be held on December 17, 2020.
 

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on November 13, 2020,

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.