It is anticipated the Board will reconvene in open session at 6:30 p.m.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarterly report is attached.  This form reflects only the required reporting elements.

Schools that receive state and federal categorical funding through the Consolidated Application process must annually develop a School Plan for Student Achievement (SPSA). The purpose of the SPSA goals and actions are to “improve the academic performance of all students to the level of the performance goals.” 

The School Plan for Student Achievement involves a cycle of continuous development, implementation and monitoring.  The following steps are completed at the site level in the development of a school plan: 

Once approved by the Board of Education, a copy of each school's SPSA will be available for review on the DJUSD website and in the Instructional Services Department at the District Office. The 2020-21 SPSAs have been approved for implementation by each site's School Site Council.

Executive Order (EO) N-56-20 was established on April 22, 2020, to address the impact of continued school closures in response to the COVID-19 pandemic and the local educational agencies’ ability to conduct meaningful annual planning, and the ability to meaningfully engage stakeholders in these processes. EO N-56-20 issued timeline and approval waivers for the Local Control and Accountability Plan and Budget Overview for Parents as well as waving certain budgetary requirements.

The Executive Order also established the requirement that a local educational agency (LEA) adopt a written report (COVID-19 Operations Written Report) explaining to its community the changes to program offerings the LEA has made in response to school closures to address the COVID-19 emergency and the major impacts of such closures on students and families.

The COVID-19 Operations Written Report must be adopted by the local governing board or body in conjunction with the adopted annual budget by July 1, 2020. While the COVID-19 Operations Written Report does not need to be approved by the county superintendent of schools or the Superintendent of Public Instruction, the Written Report must be submitted in conjunction with the submission of the adopted annual budget. Once adopted, the COVID-19 Operations Written Report must be posted on the homepage of the LEA’s website.

Executive Order (EO) N-56-20 was established on April 22, 2020, to address the impact of continued school closures in response to the COVID-19 pandemic and the local educational agencies’ ability to conduct meaningful annual planning, and the ability to meaningfully engage stakeholders in these processes. EO N-56-20 issued timeline and approval waivers for the Local Control and Accountability Plan and Budget Overview for Parents as well as waving certain budgetary requirements.

The Executive Order also established the requirement that a local educational agency (LEA) adopt a written report (COVID-19 Operations Written Report) explaining to its community the changes to program offerings the LEA has made in response to school closures to address the COVID-19 emergency and the major impacts of such closures on students and families.

The COVID-19 Operations Written Report must be adopted by the local governing board or body in conjunction with the adopted annual budget by July 1, 2020. While the COVID-19 Operations Written Report does not need to be approved by the county superintendent of schools or the Superintendent of Public Instruction, the Written Report must be submitted in conjunction with the submission of the adopted annual budget. Once adopted, the COVID-19 Operations Written Report must be posted on the homepage of the LEA’s website.

On April 2, 2020, the  Board approved the bid proposal submitted by Sierra Asphalt, Inc. and authorized staff to execute the construction agreement to complete the work described in the Willett Elementary School Bike Rack Paving Project.

Change Order 1 decreases the original awarded value of $57,550 to Sierra Asphalt, Inc. for the Willett Elementary School Asphalt Repair Project by $4,348 establishing a new total Project cost of $53,202.

Sierra Asphalt, Inc has completed the project and met all contractual responsibilities. 

It is recommended the Board of Education approve the Deductive Change Order and Notice of Completion for Sierra Asphalt, Inc for the Willett Elementary School Bike Rack Paving Project

The total cost of this project has been funded from Bond Program.  Approval of Change Order #1 will return $4,348 to the Bond Program.

On November 7, 2019, the Board approved the use of a cooperative purchasing agreement and construction contract submitted by Valley Precision Grading, Inc. and authorized staff to execute the construction agreement to complete the Davis Senior High School Turf Replacement Project.

Change Order 1 decreases the original awarded value of $1,119,861. to Valley Precision Grading, Inc. for the Davis Senior High School Turf Replacement Project by $73,642 establishing a new total project cost of $1,046,219.

Valley Precision Grading, Inc. has completed the project and met all contractual responsibilities. 

It is recommended the Board of Education approve the Deductive Change Order and Notice of Completion for Valley Precision Grading, Inc for the Davis Senior High School Turf Replacement Project.

1. Approve Resolution 58-20 authorizing the purchase of relocatable classroom buildings from Enviroplex, Inc., under a piggyback contract pursuant to Public Contract Code section 20118 for the Korematsu Preschool Campus Project. 
2. Approve Enviroplex proposal for the Korematsu Preschool Campus Project.

Staff is recommending approval of Resolution 58-20 authorizing DJUSD to purchase buildings for this project via the Enviroplex, Inc. January 15, 2018 "Piggyback Bid" with Willows Unified School District.

Staff is also recommending the award of a construction proposal in the amount of $2,483,497 for the Korematsu Preschool Campus Project to Enviroplex, Inc. under the provisions of the Willows Unified School District’s cooperative piggyback purchasing agreement (proposal attached).

The total project cost is estimated at $6,957,666 which is inclusive of the Enviroplex buildings, anticipated sitework, architect/professional fees, and contingencies.

Approval of Resolution 58-20 has no financial impact.  

Approval of the Enviroplex Inc. proposal has a fiscal impact of $2,483,497.

Funding for the project will be provided by the Bond Program.

Approve the following Bond Program Agreements: 

1. DSA Inspector of Record Services - MCF Construction Services for DSA Inspector of Record services for the Emerson/Da Vinci Junior High School Science Classroom Project.
2. DSA Inspector of Record Services - MCF Construction Services for DSA Inspector of Record services for the Korematsu Preschool Campus Project.
3. Bond Program Consulting Services - K12 School Facilities for program level consulting services.
   

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program projects:

1. MCF Construction Services - A DSA approved Inspector of Record is required for all Bond Program projects that are submitted to DSA for review.  The Emerson/Da Vinci Junior High School Science Classroom Project requires DSA review and Inspector of Record services. ($76,000)
2. MCF Construction Services - A DSA approved Inspector of Record is required for all Bond Program projects that are submitted to DSA for review.  The Korematsu Preschool Campus Project requires DSA review and Inspector of Record services. ($132,000)
3. K12 School Facilities - These consulting services are required to assist in Bond Program planning and implementation. (42,000)

The presentation and public hearing for the 2020-21 Adoption Budget was held at the June 18, 2020 Board meeting. This is the approval item for the budget.

The budgets were completed based on the latest information available to date. For the current year, 2019-20, budgets were revised to project estimated actual revenues and spending. For 2020-21, the proposed budget contains projected reductions in funding for LCFF which creates a $6 million budget challenge for DJUSD. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a preliminary spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures
• State Pension Cost Changes
• Inflation/Cost Increases
• K-3 Class Size regulations and local teacher staffing
• Spending Reductions to maintain minimum reserve level of 3%

The Adoption Budget is built on the assumption of reductions in LCFF revenue over the next three years. The District is experiencing declining enrollment, COVID-19 related operating cost increases, insurance cost increases and deficit spending which requires future budget reductions.

Additional attachments will be available prior to the Board Meeting.

Trustee Pickett will vacate her seat on the Governing Board effective June 30, 2020.  

At the June 4, 2020 Board meeting, the Board of Education elected to fill the upcoming vacant position via an appointment process.

Since Trustee Pickett was elected at-large, her successor must be appointed in the same at-large manner.

On June 4, the Board decided to appoint a person to fill the seat but must do so within 60 days of the vacancy (i.e., by August 29, 2020). 

The Education Code does not dictate a process to be followed in making a provisional appointment. Other than satisfying the age, citizenship and residency requirements established in the Education Code, a governing board is free to provide the method of selection it chooses so long as it does not violate the Brown Act.  It is typical for a board-developed process to include applications and interviews of applicants.

If applications are received and interviews conducted, the Board must conduct such interviews in open session under the Brown Act.  Government Code Section 54957(b)(1) provides, in pertinent part:

Nothing contained in this chapter shall be construed to prevent the legislative body of a local agency from holding closed sessions . . . to consider the appointment . . . of a public employee . . . .

For the purposes of this subdivision, the term “employee” . . . shall not include any elected official, member of a legislative body or other independent contractor to office, or appointed to an office by the legislative body.

Accordingly, if a majority of the Board holds any discussion of the applicants’ qualifications, the discussion must be held in open session.  [59 Ops.Atty.Gen. 266 (1976)]. 

Within ten days of making the provisional appointment, the Board must post notices of the vacancy or filing of a deferred resignation, and also of the appointment.  (Education Code section 5092)  These notices must be posted in three public places in the District and published in a newspaper of general circulation in the District.  The notice must state that a vacancy or resignation exists, the date of the vacancy or filing of the resignation, the full name of the provisional appointee and the date of his or her appointment, and a statement that unless a petition calling for a special election, containing a sufficient number of signatures, is filed in the office of the county superintendent of schools within 30 days of the date of the provisional appointment, the appointment will become effective.

Any appointee to the Board must meet the same qualifications as a person elected to serve on the Board, such as residency.  An appointed Board member has the same powers, rights, and duties as an elected Board member.  (Education section 5091(d)).

The deadline for submitting applications is 5:00 p.m. on Sunday, June 21, sent to superintendent@djusd.net. 

Each candidate who has submitted a completed application that includes a resume and who meets the age, DJUSD residency and other legal requirements, will make a three minute presentation to the Board at the June 25 Board meeting.

The Board of Education is looking for insights and questions from the community to inform their interviews for the Trustee vacancy, which will take place on July 2, 2020.  Please send your questions or ideas to superintendent@djusd.net by 5:00 p.m. on June 28, 2020.  The Board of Education will review your feedback to help inform their selection of a final candidate.

Any additional attachments will be added closer to the start of the Board meeting.

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during our school closure focused on slowing the spread of COVID-19 in our region.

Any materials will be provided closer to the meeting date.

DJUSD’s EL Master Plan provides District-wide direction for English learner services and aligns to state expectations, which are outlined in the California English Learner Roadmap, English Language Development (ELD) Standards, ELA/ELD Framework, Common Core State Standards, California Education for a Global Economy (Cal EdGE) and Global California 2030 Initiative.

Incorporated in these state documents and DJUSD's EL Master plan is an approach that supports language acquisition through its integration in all disciplines where teachers provide meaningful access to grade-level instruction. DJUSD’s EL Master Plan affirms the importance of a culture of collaboration and shared responsibility among educators so that every teacher contributes to the multilingual, academic and social-emotional development of students. This document, developed in collaboration with DJUSD stakeholders helps fulfill the District mission for all students, particularly English Learners. That mission is to ignite a love of learning and equip each student with the knowledge, skills, character and well-being to thrive and contribute to an evolving and increasingly connected world. 

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on June 19, 2020   

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.