It is anticipated the Board will reconvene in open session at 6:30 p.m.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Approve Resolution No. 56-20: Ordering Governing Board Member Election and Requesting the Boards of Supervisors of the Counties of Yolo and Solano to Consolidate District Elections with Regular Election Held on November 3, 2020.

Education Code Sections 5340 requires that all district governing board member elections in the same district or area be consolidated on the same day. The attached Resolution No. 56-20 orders the election and requests the County Board of Supervisors of Yolo and Solano to consolidate the district election to be held on November 3, 2020. There are two DJUSD vacancies in this election, one in Trustee Area #2 and one in Trustee area #5; and as noted by the attached Notice of Consolidation, there is also one trustee vacancy on the Yolo County Board of Education.

Approve Letter of Support to Association of Independent California Colleges Regarding Pass/No Pass Grading.

Approve Letter of Support to California State Universities Regarding Pass/No Pass Grading.

Approve Letter of Support to California Community Colleges Regarding Pass/No Pass Grading.

In light of school closures and further potential disruptions to instruction as a result of COVID19, DJUSD staff are recommending a 1:1 Chromebook technology standard. The 1:1 implementation will support students in grades 3-12 and enable the use of a Learning Management System. Both the LMS platform and access to devices will support students and staff for Distance Learning, traditional "brick and mortar" instruction, or a hybrid of remote and physical learning. This lease is for 3,950 Chromebooks for the summer of 2020.

Additional attachments will be available before the Board meeting.

Ratify submission of Certification of Assessment forms for Measure G, Measure H, CFD No. 1 and CFD No. 2 tax assessments.

The Board of Education approved the 2020-21 tax rates for Measure G, Measure H, CFD No. 1 and CFD No. 2 on June 4, 2020. Subsequently, the Yolo County Auditor/Controller’s Office has requested that a Certification of Assessment for each tax be submitted to their office.

Staff recommends that the Board of Education ratify the Certification of Assessment forms from the Yolo County Auditor/Controller’s Office for the 2020-21 Measure G, Measure H, CFD No. 1 and CFD No. 2 tax assessments.

These forms allow the District to assess the local taxes on the 2020-21 County property tax bills.

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to comply with certain environmental impact documentation regulations.  The required documentation is based on the specific nature of each proposed project.

Title 14 of the California Code of Regulations, Chapter 3, Article 19, provides for categorical exemptions for classes of projects which have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. Staff, working in conjunction with legal counsel, find the proposed project meets the following categorical exemptions.

Class 3 (Sec. 15303): The proposed project includes utility extensions and accessory structures, such as fencing.  Class 4 (Sec. 15304): The proposed project includes minor alterations to land such as site work, utilities, and landscaping, which do not involve the removal of healthy, mature, scenic trees. Class 11 (Sec. 15311): The proposed project consists of upgrades to the existing dirt parking lot appurtenant to the existing school facilities; Class 14 (Sec. 15314): The proposed project would be located within the existing Valley Oak Elementary campus, a developed property within the City of Davis, and will not increase original student capacity by more than 10 classrooms or 25 percent.  Common Sense Exemption (Sec. 15061(b)(3)): It can be seen with certainty that there is no possibility that the proposed project involves any activity that may have a significant effect on the environment.  District will be improving an already developed property, with low increased capacity.

Approval of the CEQA Notice of Exemption has no financial impact

Adopt the CEQA Notice of Exemption for the Preschool Project at Korematsu Elementary School

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to comply with certain environmental impact documentation regulations.  The required documentation is based on the specific nature of each proposed project.

Title 14 of the California Code of Regulations, Chapter 3, Article 19, provides for categorical exemptions for classes of projects which have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. Staff, working in conjunction with legal counsel, find the proposed project meets the following categorical exemptions.

Class 3 (Sec. 15303): The proposed project includes utility extensions and accessory structures, such as fencing and play structure equipment.  Class 4 (Sec. 15304): The proposed project includes minor alterations to land such as site work, utilities, and landscaping, which do not involve the removal of healthy, mature, scenic trees. Class 11 (Sec. 15311): The proposed project consists of the expansion of the existing parking lot appurtenant to the existing school facilities; Class 14 (Sec. 15314): The proposed project would be located within the existing Korematsu campus, a developed property within the City of Davis, and will not increase original student capacity by more than 10 classrooms or 25 percent.  Common Sense Exemption (Sec. 15061(b)(3)): It can be seen with certainty that there is no possibility that the proposed project involves any activity that may have a significant effect on the environment.  District will be improving an already developed property, with low increased capacity

Approval of the CEQA Notice of Exemption has no financial impact

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605.)

These reports cover the periods from April 1 to April 30, 2020, and May 1 to May 31, 2020.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605.)

These reports cover the periods from April 1 to April 30, 2020, and May 1 to May 31, 2020.

Review and hold public hearing for the 2020-21 District Adoption Budget as presented, including fund balance reserve report and 2019-20 Estimated Actuals.

The budgets were completed based on the latest information available to date. For the current year, 2019-20, budgets were revised to project estimated actual revenues and spending. For 2020-21, the proposed budget contains projected reductions in funding for LCFF which creates a $6 million budget challenge for DJUSD. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a preliminary spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures
• State Pension Cost Changes
• Inflation/Cost Increases
• K-3 Class Size regulations and local teacher staffing
• Spending Reductions to maintain minimum reserve level of 3%

The Adoption Budget is built on the assumption of reductions in LCFF revenue over the next three years. The District is experiencing declining enrollment, COVID-19 related operating cost increases, insurance cost increases and deficit spending which requires future budget reductions.

Staff will present a summary report of the proposed Adoption Budget. 

The attachments will be provided closer to the Board of Education meeting date.

Provide direction to staff about matters related to the impending Board of Education vacancy.

Trustee Pickett will vacate her seat on the Governing Board effective June 30, 2020.  

At the June 4, 2020 Board meeting, the Board of Education elected to fill the upcoming vacant position via an appointment process.

Since Trustee Pickett was elected at-large, her successor must be appointed in the same at-large manner.

On June 4, the Board decided to appoint a person to fill the seat but must do so within 60 days of the vacancy (i.e., by August 29, 2020). 

The Education Code does not dictate a process to be followed in making a provisional appointment. Other than satisfying the age, citizenship and residency requirements established in the Education Code, a governing board is free to provide the method of selection it chooses so long as it does not violate the Brown Act.  It is typical for a board-developed process to include applications and interviews of applicants.

If applications are received and interviews conducted, the Board must conduct such interviews in open session under the Brown Act.  Government Code Section 54957(b)(1) provides, in pertinent part:

Nothing contained in this chapter shall be construed to prevent the legislative body of a local agency from holding closed sessions . . . to consider the appointment . . . of a public employee . . . .

For the purposes of this subdivision, the term “employee” . . . shall not include any elected official, member of a legislative body or other independent contractor to office, or appointed to an office by the legislative body.

Accordingly, if a majority of the Board holds any discussion of the applicants’ qualifications, the discussion must be held in open session.  [59 Ops.Atty.Gen. 266 (1976)]. 

Within ten days of making the provisional appointment, the Board must post notices of the vacancy or filing of a deferred resignation, and also of the appointment.  (Education Code section 5092)  These notices must be posted in three public places in the District and published in a newspaper of general circulation in the District.  The notice must state that a vacancy or resignation exists, the date of the vacancy or filing of the resignation, the full name of the provisional appointee and the date of his or her appointment, and a statement that unless a petition calling for a special election, containing a sufficient number of signatures, is filed in the office of the county superintendent of schools within 30 days of the date of the provisional appointment, the appointment will become effective.

Any appointee to the Board must meet the same qualifications as a person elected to serve on the Board, such as residency.  An appointed Board member has the same powers, rights, and duties as an elected Board member.  (Education section 5091(d)).

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during our school closure focused on slowing the spread of COVID-19 in our region.

Receive an update from staff regarding the DJUSD Bond Program.

Approve schematic designs for the new Korematsu preschool campus, and Da Vinci High School Tech Hub projects.

Affirm the use of a common schematic design for the North Davis and Willett Elementary School Multipurpose Rooms, which is the same schematic design, which was approved for the Birch Lane  and César Chávez Elementary School multipurpose rooms.

Staff will provide the Board with an update regarding the status of all current DJUSD Bond projects.

Schematic Design Approval for the Korematsu Preschool and Da Vinci High School Tech Hub projects.

As part of our Bond project approval process, the Board of Education must approve the schematic design of all signature Bond Program projects prior to the project design teams proceeding into the Design Development phase.  District staff and site Principals have conducted stakeholder outreach with school site staff, administrative staff, parent communities, and adjacent neighbors. All of these stakeholders have reviewed the schematics provided in this agenda item and provided their feedback. The staff has incorporated stakeholder feedback into the attached design schematics and believe they are the best representation of project intent, site needs, community needs, and are anticipated to fall within the project budgets 

Staff is recommending the approval of the following schematic designs and authorization to proceed with design development for the following projects:

1. Korematsu Preschool Project-  The District has engaged Rainforth Grau Architects of Sacramento, CA., who are well respected in the field. This project consists of the addition of seven new preschool classrooms and one administration building to accommodate the relocation of the current preschool operations housed at the Valley Oak site to the KOR site.  The new buildings will be of modular construction.  The project includes an expansion of the existing northwest staff parking lot and the addition of a new driveway access to the same parking lot.

2. Da Vinci High School Tech Hub Project-  The District has engaged Lionakis Architects of Sacramento, CA., who are well respected in the field. This project consists of the addition of a new technology hub building that will provide new classroom space, a small group meeting space, and a large group meeting space.  The project includes the demolition of three existing portable classrooms and the expansion of the parking lot.

Affirm Design Schematics for North Davis and Willett Elementary School Multipurpose Rooms.

On October 3, 2019 the Board of Education approved the schematic designs for Birch Lane Elementary School and César Chávez Elementary school multipurpose rooms. The District intends to use the same schematic design for all four elementary MPR projects. Staff is asking the Board to affirm this approach. 

The DJUSD Facilities Master Plan (FMP) includes up to $32.2 million total for the two multipurpose room projects.  This amount is inclusive of program costs and estimated construction cost inflation.  The District engaged HMC Group of Sacramento, CA, who are well respected in the field and have completed projects (such as the DSHS All Student Center) within DJUSD over many years, to design the project. HMC Group, in concert with District staff and site Principals, conducted stakeholder outreach with school site staff, administrative staff, and parent communities.

Upon affirmation of the schematic designs for each school, the design development phase will begin and building location will be finalized by staff.  During the design development additional more specific details will be added to the plans; such as interior and exterior finishes, window and door types, lighting plans, equipment specifications, etc.. Additional stakeholder feedback will be solicited during design development.  Completion of the design development phase is anticipated during the summer of 2020.

 Approve the Employment Contract for Laura Juanitas

With the retirement (effective July 31, 2020) of Chief Business and Operations Officer, Bruce Colby, the District will be reorganizing effective August 1, 2020. Using the savings between Mr. Colby’s salary and his prospective replacement (approximately $55,000) the District intends to expand the scope of duties for and promote Laura Juanitas to Associate Superintendent with an annual salary of $170,000. 

There will be no impact to the general fund for this item, as the savings between Mr. Colby’s salary and his prospective replacement will be used for this increase (approximately $25,000).

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on June 12, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.