It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Cindy Pickett will lead those attending the meeting in a patriotic observance.

In person attendance at the Board meeting will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing and you can watch the meeting live on cable television on DJUSD Education Channel 17 or stream the meeting live or by visiting http://www.djusd.tv/content/live-meetings.

Approve Certificated Personnel Report No. 17-20 covering 1 Employment, 4 Temporary Employments, 3 Partial Leaves of Absence, 1 Resignation and 1 Coaching Variable Services Agreement and possible addendum covering 1 Promotion.

Approve Classified Personnel Report No. 17-20 covering 1 FTE Increase, 1 Temporary Assignment, 2 Coaching Variable Services Agreements and possible addendum covering 1 Transfer and 10 Coaching Variable Services Agreements.

The Declaration of Need for Qualified Educators is an annual process which is guided by California Code of Regulations, Title 5, and requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators."  If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year. 

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2020-2021. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, then the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas. 

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In the high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.

The Declaration does not impact the General or Restricted Funds.

Approve Letter of Support to UC Regarding Pass/No Pass Grading.

Letter to be posted closer to the May 7, 2020 Board meeting.

Adopt Resolution 51-20 in order to certify the Request for Allowance of Attendance Because of Emergency Conditions at the Children's Center including the California State Preschool Program (CSPP 8676) 

In an effort to slow the spread of COVID-19, and in response to Yolo County Public Health and Yolo County Office of Education recommendations, DJUSD closed all school sites and facilities on from March 16, 2020, through April 10, 2020.  On March 31, 2020, DJUSD announced pursuant to the “Stay at Home” orders issued by Governor Newsom and Yolo County officials, school would remain closed until May 1, 2020.  On April 3, 2020, DJUSD announced the District would remain closed until the end of the academic year, June 11, 2020.  In accordance, DJUSD closed the preschool wing of the Valley Oak campus to all programs March 16, 2020, through June 11, 2020. The programs impacted included: California State Preschool; DJUSD Fee-Based Preschool; and Special Education Preschool. This closure represents 58 school days. Students and teachers have participated in Distance Learning since April 13, 2020.

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and Superintendent and are recommended for Board approval.

The attachment(s) will be provided closer to the Board of Education meeting date.

Accept the gifts totaling $1,350 for this period, presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $1,350, which have been received by the District since the Board of Education meeting held on March 19, 2020. A summary of gifts received is included in the Board packet.

Approve the following Bond Program Agreement: 

Architectural Design Services Amendment- LPA, Inc. amendment to existing contract for site planning, design, and construction administration for the Davis Senior High School STEM and Aquatic Center projects.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program project.

On October 3, 2019, the Board approved a contract for LPA, Inc. to provide site planning, design, and construction administration services related to the DSHS STEM and Aquatic Center projects proposed in the Bond Program. The work focused on the implementation of the District’s Facility Master Plan for DSHS. Subsequent to the October 3, 2019 meeting, the Board directed staff to prioritize the Aquatic Center and to engage the City in discussions regarding potential joint use arrangements and locations for the Aquatic Center.

Staff has requested LPA, Inc. submit an amended scope of work to add additional stakeholder meetings, add additional planning services specifically related to the Aquatic Center, and prepare an operational cost analysis of the proposed Aquatic Center.  The intent is to amend the existing contract to include these requested scope items.

The original LPA, Inc. fee for pre-design services is $81,900.  The proposed amendment to the pre-design services scope is also $81,900.  If approved, the revised pre-design fee would total $163,800.

The cost detail of the agreement is posted in the attachment(s) and budget has been allocated in the Building Fund from Bond Program revenue.

Staff will provide an update on the District budget outlook in light of the potential fiscal impacts of COVID-19. 

Receive reports on the 2020 Bond Sale results for the 2010 and 2011 Refinancing, and Measure M Bonds.

The District had two very successful bond sales on Tuesday April 28.  

The first sale for the Refunding Bonds received five (5) bids, with J.P. Morgan submitting the winning bid for this issue at a true interest cost of 1.28%. By refinancing the 2010 GO Refunding Bonds and 2011 GO Refunding Bonds, the District will save taxpayers approximately $636,000, significantly higher than the $386,000 estimate provided to the Board on April 16, and higher than the $588,000 estimate provided before the COVID-19 outbreak. 

The second sale for the Measure M Bonds also received five (5) bids, with Citigroup submitting the winning bid at a true interest cost of 2.87%.  This is a great rate, significantly better than we had planned.  As a result, the District will net $100 million for projects vs. the $97 million estimate provided to the Board on April 16, while keeping tax rates lower than originally projected.

The detailed reports on the bond sales are attached.

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during our school closure focused on slowing the spread of COVID-19 in our region.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for May 21, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. The Board will reconvene in open session at approximately 6:30 p.m. Consistent with the Shelter in Place orders from the Governor and Yolo County, this meeting is compliant with the Governor’s Executive Order N-29-20 which allows for a deviation of teleconference rules required by the Brown Act. In person attendance will not be permitted. Please email public comment to boe@djusd.net. The meeting will be available for viewing live on cable television on DJUSD Education Channel 17 or stream the meeting at www.djusd.tv.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on May 1, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.