It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Tom Adams will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve Certificated Personnel Report No. 14-20 covering 1 Temporary FTE Increase, 1 Partial Leave of Absence and possible addendum covering 2 Employments.

Approve Classified Personnel Report No. 14-20 which covers 1 Employment, 1 Promotion, 3 Coaching Variable Services Agreements and possible addendum covering 5 Employments and 15 Coaching Variable Services Agreements.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Accept the gifts totaling $24,350 for this period, presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $24,350, which have been received by the District since the Board of Education meeting held on February 20, 2020. A summary of gifts received is included in the Board packet.

Approve the following Bond Program Agreements: 

1. Architectural Design Services- HMC Group for design of the North Davis Elementary School Multipurpose Room Project
2. Architectural Design Services- HMC Group for design of the Willett Elementary School Multipurpose Room Project
3. Traffic Engineering Consulting Services- KD Anderson & Associates, Inc. for on-call traffic engineering services for Bond Program projects
4. E-Rate Technology Services- Quest Technologies Management for technology equipment for the Emerson/DaVinci Junior High School Science Classroom Project

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements must be approved and ratified by the Board of Education.  The agreements are listed in the attachment section below and apply to the following Bond Program projects:

1. HMC Group- North Davis Elementary School multipurpose Room project
2. HMC Group- Willett Elementary School multipurpose Room project
3. KD Anderson & Associates, Inc.- for on-call traffic engineering consulting services for various Bond Program projects
4. Quest Technologies Management- for technology equipment for the Emerson/DaVinci Junior High School Science Classroom Project
   

The cost of each agreement is posted in the attachment(s) and budget has been allocated in the Building Fund from Bond Program revenue.

Approve and ratify the contracts and agreements as presented.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Staff will provide an update to the Board of Education regarding the status of current and future plans to serve our students, staff, families and community during the March 16 through April 12, 2020 school closure focused on slowing the spread of COVID-19 in our region.

Receive an update from staff on the March 3, 2020, election results

Staff will provide the most recent update on the election results for Parcel Tax Measure G. 

Receive student demographic planning report and enrollment update for 2019-20.

The Davis Joint Unified School District has contracted with Davis Demographics & Planning, Inc. (DDP) to update and analyze demographic data relevant to the District’s facility planning efforts since the 2005-06 school year. 

Demographic planning is used to make budgeting, staffing, programming and facility use decisions for the future. The three main factors affecting enrollment are birth rates, mobility of resident students, and local housing growth. 

These projections show that DJUSD will continue to have a declining resident student population.  Over the years, DJUSD has been able to maintain a steady enrollment level with out of district students.

More detail on the current projections are available in the attached summary report and presentation. 

Receive and approve DJUSD Second Interim budget report.

The governing board of school districts is required to certify, on the Second Interim, that the District is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the District's probable cash within the County Treasury and the District’s unrestricted fund balances that will be available for meeting obligations.

It is projected that K-12 education will be funded at COLA (inflation) through the new Local Control Funding Formula (LCFF) barring any economic downturn. Going forward current economic projections will be lower than the funding growth we have seen in past years.

The District’s current “positive” budget certification is dependent upon the current January Governor’s budget. The Governor's proposal includes revenue to fund the Local Control Funding Formula (LCFF) for inflation (COLA).  As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget. Future growth in State LCFF revenue is needed to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS). Additionally there were one-time funds for special education programs allocated in this year’s Final State Budget that are covering deficit spending this year. 

The District is experiencing declining enrollment and deficit spending which requires future budget reductions to maintain the State required minimum reserve of 3%.

The District’s “positive” budget certification is based upon managing spending and fund balances reserves over the next 3 years to remain fiscally solvent. The District will continue to implement the plan to use anticipated increases in State LCFF revenue to meet the future needs and costs of the district. The District will need to plan the use of projected increases in State LCFF revenue and future budget reduction actions to meet the future needs of the district for student programs, employee compensation and other operating expenditures while remaining fiscally solvent. The District is anticipating reserves to drop to the minimum 3%.

There will be a budget update after the State May Revise. The next budget submission will be the 2021 Adoption Budget in June.

Bond Program Financing and Sequencing

In June 2018, the DJUSD Board of Education approved a comprehensive Facilities Master Plan, which outlined the facilities’ needs of the District. In November 2018, voters approved Measure M, a $150 million facilities bond to fund much of the DJUSD Facilities Master Plan. In addition, another $76 million from other sources make up the entire DJUSD Bond Program. The Board will provide direction to staff regarding Bond sale timing and future approved Bond project sequencing. 

No financial impact to the district.

Approval of Board Resolution No. 44-20: Ordering Elimination or Reduction of Classified Positions for Lack of Work or Lack of Funds, and directing the Superintendent to notify Classified employees of layoff.

The District must annually eliminate Classified FTE funded through revenue sources which are uncertain for the following year (i.e., PTA, Site Council, Title I, EIA and DSF funded positions). It is recommended that the Board of Education approve Resolution No. 44-20 ordering the elimination or reduction of positions for the lack of work or lack of funds, or both, and direct the Superintendent to notify classified employees of layoffs not less than 60 days prior to the effective date of the elimination of these positions.

The reduction of 10.10 FTE would reduce expenditures by approximately $540,000. Site Councils, PTA's, and DSF may approve expenditures for the 2020-2021 school year in the coming months which would allow the District to rehire employees affected by this reduction.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on March 16, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.